Microsoft Windows 7 Desktop Icons Guide

Figure 3.8 The MS Windows 7
Window Screen
Lesson 5 The MSWindow7Desktop
The Microsoft Windows Desktop was first introduced with Microsoft Windows 95 and has
been included with all versions of Windows since then. Below is a basic example of
the Microsoft Windows desktop.
Parts of the Microsoft Windows Screen
a) Desktop
The desktop is the main screen area that you see after you turn on your computer and
log on to Windows. Like the top of an actual desk, it serves as a surface for your work.
When you open programs or folders, they appear on the desktop. You can also put
things on the desktop, such as files and folders, and arrange them however you want.
b) Icons
A picture or graphics symbol used to represent an application or folder. You can arrange
the icons on the electronic desktop just as you can arrange real objects on a real
desktop -- moving them around, putting one on top of another, reshuffling them, and
throwing them away.
c) Start button
It is a primary button found at the lower left corner of the screen which provides access
to applications, accessories, documents, help options, and system tools.
d) Taskbar
A bar located at the bottom of the screen that allows the user to locate and launch
programs through the Start button, see any program that is currently open, display the
time or date, items running in the background through the System Tray.

Figure 3.8.1 Parts of the Microsoft Windows Desktop
Table 1.1 The MS Windows Basic Desktop Icons
16
e) Notification Area
The Notification Area, formally called the System Tray, is the area of the Taskbar where
you can view programs and tasks that are running in the background, as well as view
important messages about updating your computer.
DesktopBasicIcons
1. MY COMPUTER
My Computer allows the user to explore the contents of their computer
drives as well as manage their computer files.
2. MY DOCUMENTS
My Documents is a Microsoft Windows folder that stores documents,
program settings, and other files that are used with many of the
programs run on your
computer.

Partsof a TypicalWindow
Whenever you open a program, file, or folder, it appears on your screen in a box or
frame called a window (that's where the Windows operating system gets its name). Because
windows are everywhere in Windows, it's important to understand how to move them, change
their size, or just make them go away.
Although the contents of every window are different, all windows share some things in
common. For one thing, windows always appear on the desktop—the main work area of your
screen. In addition, most windows have the same basic parts.
3. NETWORK
Microsoft Windows My Network Places is a network browser that
displays network connections a computer has to other computers and
servers and is what replaces Network Neighborhood found in Windows
95, 98, and NT. With the release of Microsoft Windows Vista and
Windows 7, My Network Places has been renamed to Network.
4. RECYCLE BIN
The Recycle Bin is a location where deleted files are temporarily stored.
5. START BUTON
The Start button was first introduced with the release of Microsoft
Windows 95 and found with all future releases of Microsoft Windows up
to Windows 8. The Start button allows users to access their computer
programs or configure Microsoft Windows easily.

18
 Title bar. Displays the name of the document and program (or the folder name if
you're working in a folder).
 Minimize, Maximize, and Close buttons. These buttons hide the window, enlarge it
to fill the whole screen, and close it, respectively.
 Menu bar. Contains items that you can click to make choices in a program. See Using
menus, buttons, bars, and boxes.
 Scroll bar. Lets you scroll the contents of the window to see information that is
currently out of view.
 Borders and corners. You can drag these with your mouse pointer to change the size
of the window.
Other windows might have additional buttons, boxes, or bars. But they'll usually have
the basic parts, too.
Figure 3.17 Parts of a Typical Window

Lesson 6 Introductionto
WordProcessing
19
Word processing is one of the most widely used applications installed on the computer
for the purpose of writing, editing and creating certain reports or documents.
Ever since the invention of the printing press, mankind has looked to technology to
expedite the distribution of the written word. Manual typewriters, popularized around the turn
of the 20th Century, put such powers in the hands of common people, but they were still
difficult to use. Electric typewriters picked up steam in the 1920′s and 1930′s, but they were
still tedious to use (especially if you made a mistake!) and had no capacity to “store” a
document electronically. This was remedied with the invention of standalone Word Processors.
A word processor is a computer application used for the production (including
composition, editing, formatting, and possibly printing) of any sort of printable material.
Figure 4.4 The OpenOffice.org Writer
Figure 4.3 The KWord Processor

20
Microsoft Word is the most widely used word processing software. Microsoft estimates
that over 500,000,000 people use the Microsoft Office suite, which includes Word. Many other
word processing applications exist, including WordPerfect (which dominated the market from
the mid-1980s to early-1990s on computers running Microsoft's MS-DOS operating system) and
open source applications OpenOffice.org Writer, LibreOffice Writer, AbiWord, KWord, and LyX.
What is a Word Processor?
To perform word processing, you need a computer, a special program called a word
processor, and a printer. A word processor enables you to create a document, store it
electronically on a disk, display it on a screen, modify it by entering commands and
characters from the keyboard, and print it on a printer. It is a WYSIWYG (What-You-See-Is-
What-You-Get) program, which means the way the fonts and graphics are displayed on the
screen is exactly the same as they will print out.
Once the file is created, the word processor is capable of making corrections easily, such
as changing the size of the fonts, margins, correcting the spelling, adding and deleting letters of
words, and relocating entire blocks.
Word processors vary considerably, but all word processors support the following
basic features:
 Insert Text: Allows you to insert text anywhere in the document.
Figure 4.2 The LyX Processor

21
 Delete Text: Allows you to erase characters, words, lines, or pages as easily as you
can cross them out on paper.
 Cut and Paste : Allows you to remove (cut) a section of text from one place in a
document and insert (paste) it somewhere else.
 Copy :Allows you to duplicate a section of text.
 Page Size and Margins :Allows you to define various page sizes and margins, and the
word processor will automatically readjust the text so that it fits.
 Search and Replace : Allows you to direct the word processor to search for a
particular word or phrase. You can also direct the word processor to replace one group
of characters with another everywhere that the first group appears.
 Word Wrap :The word processor automatically moves to the next line when you have
filled one line with text, and it will readjust text if you change the margins.
 Print: Allows you to send a document to a printer to get hardcopy.
What is Microsoft 2007?
Figure 4.5 The Microsoft Word 2007 Window

Lesson 7 GettingStartedwith
MicrosoftWord200722
Microsoft Word is a word processor developed by Microsoft. It was first released in 1983
under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for
several other platforms including IBM PCs running DOS (1983), the Apple Macintosh running
Mac OS (1985), the AT&T Unix PC (1985), Atari ST (1988), SCO UNIX (1994), OS/2 (1989), and
Windows (1989). Commercial versions of Word are licensed as a standalone product or as a
component of Microsoft Office, Windows RT or the discontinued Microsoft Works Suite.
Freeware editions of Word are Microsoft Word Viewer and Word Web App on SkyDrive, both of
which have limited features.
Microsoft Word's native file formats are denoted either by a .doc or .docx file extension.
Although the .doc extension has been used in many different versions of Word, it actually
encompasses four distinct file formats:
 Word for DOS
 Word for Windows 1 and 2; Word 4 and 5 for Mac OS
 Word 6 and Word 95 for Windows; Word 6 for Mac OS
 Word 97 and later for Windows; Word 98 and later for Mac OS
The newer .docx extension signifies the Office Open XML international standard for
Office documents and is used by Word 2007, 2010 and 2013 for Windows, Word 2008 and 2011
for Mac OSX, as well as by a growing number of applications from other vendors, including
OpenOffice.org Writer, an open source word processing program.
Microsoft Word 2007
MS Word is a word processing software package that you can use it to type
letters, reports, and other documents.
Launching Ms Word
There are various ways to start MS Word, it depends on how the computer was set up
and configured.
A. Through the Desktop:
 If you have MS Word icon on the Desktop, just double clicked it to
launch the MS Word program.
B. Through the Start button: Figure 4.7 The MS Word 2007 Desktop icon

Figure 4.8 Parts of the Microsoft Word 2007 Environment
23
 Click the Start button on the task bar.
 Choose All Programs.
 Select Microsoft Office then look for Microsoft Word 2007 icon and wait until it opens.
ComponentsoftheMicrosoftWord 2007
Window
Figure 4.7.1 Launching MS Word 2007 through Start button
Quick Access
Toolbar Title Bar Control Buttons
Ms Office Button
Tabs
Horizontal
Ruler
Vertical
Ruler
Insertion
Point Horizontal Scroll
Bar
Vertical Scroll Bar
Ribbon

24
UnderstandingthePartsof MS Word2007EnvironmentanditsFunctions
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft
Office button. When you click the button, a menu appears. You can use the
menu to create a new file, open an existing file, save a file, and perform
many other tasks.
The Quick Access Toolbar
Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar.
You can use Save to save your file, Undo to rollback an action you have taken, and Redo
to reapply an action you have rolled back.
The Title Bar
Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the
document on which you are currently working. Word names the first new document you open
Document1. As you open additional new documents, Word names them sequentially. When you
save your document, you assign the document a new name.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use
the Ribbon to issue commands. The Ribbon is located near the top of the screen, below the
Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several
related command groups. Within each group are related command buttons. You click buttons to
Figure 4.8.1 The MS Office Button
Figure 4.8.2 The Quick Access Toolbar
Figure 4.8.3 The Title Bar
Figure 4.8.4 The MS Word 2007 Ribbon

Figure 4.8.5 The View Tab
25
issue commands or to access menus and dialog boxes. You may also find a dialog box launcher
in the bottom-right corner of a group. Clicking the dialog box launcher gives you access to
additional commands via a dialog box.
The Ruler
The ruler is found below the Ribbon.
You can use the ruler to change the format of your document quickly. If your ruler is not
visible, follow the steps listed here:
1. Click the
View tab to
choose it.
2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the
Ribbon.
The Text Area
Just below the ruler is a large area called the text area. You type your document in the
text area. The blinking vertical line in the upper-left corner of the text area is the cursor. It
marks the insertion point. As you type, your text displays at the cursor location. The horizontal
line next to the cursor marks the end of the document.
Figure 4.8.4 The MS Word 2007 Ribbon

75
26
The Vertical and Horizontal and Vertical Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down, and across your
window simply by dragging the icon located on the scroll bar. The vertical scroll bar is located
along the right side of the screen. The horizontal scroll bar is located just above the status bar.
To move up and down your document, click and drag the vertical scroll bar up and down.
To move back and forth across your document, click and drag the horizontal scroll bar
back and forth. You won't see a horizontal scroll bar if the width of your document fits on your
screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such
information as the current page and the number of words in your document. You can change
what displays on the Status bar by right-clicking on the Status bar and selecting the options you
want from the Customize Status Bar menu. You click a menu item to select it. You click it again
to deselect it. A check mark next to an item means it is selected.
Figure 4.8.6 The Text Area

76
27
UNDERSTANDING DOCUMENT VIEWS
In Word 2007, you can display your document in one of five views: Draft, Web Layout,
Print Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your
document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser
such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more
comfortable.
Outline View
Outline view displays the document in outline form. You can display headings without
the text. If you move a heading, the accompanying text moves with it.
When you are going to create a printable document, Print Layout View should be used.
Insertion Point
The location within a document where additional information will
be inserted when the user begins to type. The insertion point is commonly
represented by a cursor or a vertical flashing line and is more commonly
known as an I-cursor.
Zoom Slider
Allows you to zoom in and out your documents.
Figure 4.8.7 The Status Bar Components
Figure 4.8.9 The Insertion Point
Figure 4.8.10 The Zoom Slider

28
The Microsoft Word 2007 Formatting Toolbar
UnderstandingMS Word2007FormattingToolbar
Font (Ctrl+Shift+F)
Change the font face or style.
Font Size (Ctrl+Shift+P)
Change the font size.
Grow Font (CTRL+>)
Increase the font size.
Shrink Font (Ctrl+<)
Decrease the font size.
Clear Formatting
Clear all formatting from the selection, leaving only the plain text.
Borders
Show/Hide
Decrease Indent
Increase Indent
Bold
Center
Font
Sort
Font Size
Grow Font
Shrink Font
Bullets
Clear Formatting
Numbering
Italic
Underline
Strikethrough
Subscript
Superscript
Change Case
Text Highlight Color
Font Color
Align Text Left
Align Text Right
Justify
Line Spacing
Fill Color
Multilevel List
Figure 4.9 The MS Word 2007 Formatting Toolbar

79
29
Bullets
Start a bulleted list.
Numbering
Start numbered lists.
Multilevel List
Start multilevel lists.
Decrease Indent
Decrease the indent level of the paragraph.
Increase Indent
Increase the indent level of the paragraph.
Sort
Alphabetized the selected text or sort numerical data.
Show/Hide (Ctrl+*)
Show paragraph marks and other formatting symbol.
Bold (Ctrl+B)
Make the selected text bold or thicker.
Italic (Ctrl+I)
Italicized the selected text.
Underline (Ctrl+U)
Underlined the selected text.
Strikethrough
Draw a line through the middle of the selected text.
Common Microsoft Word Keyboard Shortcuts

Lesson 8
OPENING, SAVING, CLOSING, PRINTING,
RENAMING AND CREATING NEW
DOCUMENT
30
The following are the common MS Word Shortcuts:
CTRL+B Make letters bold.
CTRL+I Make letters italic.
CTRL+U Make letters underline.
CTRL+E Make the text center aligned.
CTRL+R Align text right.
CTRL+L Align text left.
CTRL+J Justify the selected text.
CTRL+S Save a document.
CTRL+C Copy the selected text or object.
CTRL+X Cut the selected text or object.
CTRL+V Paste text or an object.
CTRL+Z Undo the last action.
CTRL+Y Redo the last action.
CTRL+N Create a new document .
CTRL+O Open a document.
CTRL+W Close a document.
ALT+SHFT+C Remove the document window split.
BACKSPACE Delete one character to the left.
CTRL+BACKSPACE Delete one word to the left.
CTRL+SHFT+< Decrease font size one value.
CTRL+SHFT+> Increase font size one value.
CTRL+[ Decrease font size 1 point.
CTRL+] Increase font size 1 point.
CTRL+SPACEBAR Remove paragraph or character formatting.
DELETE Delete one character to the right.
CTRL+DELETE Delete one word to the right
Table 4.1 Common MS Word Keyboard Shortcuts

Creatinga New Document
In addition to working with existing documents, you
will want to be able to create new documents. Each time
you open Word, a new, blank document appears; however,
you will also need to know how to create new documents
while an existing document is open.
This is how to create new documents, including
templates and blank documents, via the Microsoft Office
Button.
To create a new, blank document:
 Click the Microsoft Office Button.
 Select New. The New Document dialog
box appears.
 Select Blank document under the Blank
and recent section. It will be highlighted by
default.
 Click Create. A new, blank document
appears in the Word window.
WorkingwithText
It is important to know how to perform basic tasks with
text when working in a word processing application. The basics of
working with text, includes how to insert, delete, select, copy,
paste, and drag and drop text.
To insert text:
 Move your mouse to the location you wish text to appear in the document.
 Left-click the mouse. The insertion point appears.
Figure 4.18 The New Document Command
Figure 4.18.1 The New Document Dialog Box
Figure 4.12.1 Working with Text

31
 Type the text you wish to appear.
To delete text:
 Place your cursor next to the text you wish to delete.
 Press the Backspace key on your keyboard to delete text to the left of the
cursor.
 Press the Delete key on your keyboard to delete text to the right of the cursor.
To select text:
 Place the insertion point next to the text you wish to select.
 Left-click your mouse and while holding it down, drag your mouse over the text
to select it.
 Release the mouse button. You have selected the text. A highlighted box will
appear over the selected text.
When you select text or images in Word, a hover toolbar with formatting options
appears. This makes formatting commands easily accessible, which can save you time.
To copy and paste text:
 Select the text you wish to copy.
 Click the Copy command on the Home tab.
 Place your insertion point where you wish the
text to appear.
 Click the Paste command on the Home tab.
The text will appear.
To drag and drop text:
 Select the text you wish to copy.
 Left-click your mouse, and drag the text to the location you wish it to appear.
The cursor will have a text box underneath it to indicate that you are moving
text.
 Release the mouse button and the
text will appear.
If text does not appear in the exact
location you wish, you can click
the Enter key on your keyboard to move the
text to a new line.
Figure 4.12.2 The MS Word 2007 Clipboard
Figure 4.12.3 Dragging the text

Figure 4.13.1 The Save Command
32
SavingDocuments
It is important to know how to save the documents you are
working with. There are many ways you share and
receive documents, which will affect how you need to
save the file.
Are you downloading the document? Saving it for the
first time? Saving it as another name? Sharing it with
someone who does not have Word 2007? All of these things
will affect how you save your Word documents. In this, you
will learn how to use the Save and Save As commands, how
to save as a Word 97-2003 compatible document, and how
to save as a PDF.
To use the Save As command:
 Select Save As Word Document.
The Save As dialog box appears.
 Select the location where you wish to save the
document using the drop-down menu.
 Enter a name for the document.
 Click the Save button.
To use the Save command:
 Select Save from the menu.
Using the Save command saves the
document in its current location using the
same file name. If you are saving for the first
time and select Save, the Save As dialog box
will appear.
Figure 4.13.2 The Save As Command
Figure 4.13.3 The Save As Dialog Box

33
To Save As a Word 97 - 2003 document:
 Select Save As Word 97-2003
Document.
 Select the location where you wish to
save the document using the drop-
down menu.
 Click the Save button.
To download the PDF extension:
 Select Save As Find add-ins for other file formats. This will open your web
browser to the Microsoft site.
 Follow the instructions on the Microsoft site for downloading the extension.
To save as a PDF:
 Select Save As PDF. The Save As dialog box will appear.
 Select the location where you wish to save the document using the drop-down
menu.
 Click the Publish button.
Figure 4.13.5 Saving Document as PDF or XPS Format
Figure 4.13.4 Saving Document as Word 97 – 2003

34ClosingADocument
After working on a particular document you may either want to exit the
program or stay within the MS Word program but work on some other
documents. In doing such, you should close first the active document window
and if appropriate, save the document.
To close the document:
 Click the MS Office Button.
 Choose Close from the list of menu options that appear.
If you have already saved all the changes in the documents, the
document window will be closed at once without any question.
OpeninganExistingDocument
Documents in MS Word are easy to modify especially if they are already existing file.
Retrieving the file is far easier than retyping it again. In this way, you can save time and
energy.
To open an existing document:
 Click the MS Office Button.
 The Open Dialog Box will open and the list of Documents will be displayed.
 Select the filename of the document you want to open.
 Click the Open button.
Figure 4.14.1 The Close Command
Figure 4.14.1 The Open Dialog Box

Microsoft Windows 7 Desktop Icons Guide

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