1. Say No to Manual Document Management, Go Electronic !
Achieving success in modern business scenario requires
the right application of technology and software.
Nowadays companies are relying on online document
management applications to store their information.
Online document management applications are
designed to store and manage and track all electronic
documents and media.
These systems are also known as electronic document
management systems (EDMS) and provide efficiency to
the business and nowadays efficiency is the watchword
for any business. A document management application
helps a business improve their efficiency in four ways-
It stores and manages all paper documents in digital form thus reducing the manual
labor involved in the process.
Storing physical documents requires a huge amount of space but document
management software drastically reduces it by converting it into digital formats.
EDMS increase the ability to comply with appropriate regulations.
Online document management system allows employees to collaborate and work
remotely thus decreasing the amount of office space.
Features of EDMS
Data Capturing
Entering data into online document storage is not a difficult task. By simply scanning the images
that documents can be uploaded in the system and documents that are already in an electronic
format can also be stored in the system.
Retrieving Documents
Documents can be retrieved easily by searching for them. Moreover as documents are saved
into different folders with different names finding them becomes easy. Some online document
management software allows users to tag documents with custom metadata making the search
more comprehensive. This saves a lot of working hours.
Incorporation between Other Documents
In a big organization transferring data to other persons or offices is important. Online
document management systems make data transfer easy as documents are stored in a central
repository.

2. Workflow
In every organization documents need to be routed to the people who are working with it,
doing it manually takes a lot of time. Document management software helps by making the
routing process easy and fast. Its automatic functionalities ensure that the right document
reaches the right person in time.
Version Control
Document management systems are able to control multiple version of a document. It is quite
natural for a specific document to go through several changes during its lifecycle. A document
management system keeps tracks of all the changes and enables users to revert back to an
earlier version of the document if necessary. Online document management software controls
the different versions in two ways- Concurrent Access and Concurrent Versions Systems.
Security of the Document
Online document management systems provide a host of security feature ensuring that
documents remain safe from unauthorized access. 256 bit encryption along with multi-layer
security access makes sure that only people with permission can access documents.