Employee management systems EMS can help universities improve faculty retention with its management communication tools Read our blog to learn more free demo for sweedu school management software https://sweedu.com/start-your-trial.php

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September 26, 2023
How Employee Management Systems Can Help
Universities Improve Faculty Retention
sweedu.com/blog/employee-management-systems
Faculty retention is one of the core challenges that educational institutions in India face. A
study by the Association of Indian Universities (AIU) found that the average turnover
rate of faculty members in Indian universities is over 7%.
Why Is Faculty Retention A Pressing Issue?
Because the education of students depends on faculty members. So when a university
faces a shortage of quality educators, it impacts their students academic progress, their
research opportunities, and their overall performance.
Another reason that faculty retention is important is because it affects the productivity and
mindset of employees. Productivity happens only when the faculty members feel valued
and satisfied with their current environment. Lack of it often creates conflict and affects
day-to-operations.
And the most important reason why faculty retention is important, it’s because a high
turnover affects a universities’ image and admissions eventually.
Before we move on to discuss how an employee management system helps with
employee retention, let’s understand what an EMS is.
What is an Employee Management System?

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An employee management system is either a standalone system or a part of an
enterprise resource planning [ERP] software. It is a tech solution that helps organizations
manage their employees.
It comes with features to automate repetitive tasks in the employee management process
such as payroll, attendance, timetable, etc. Employee management system is not just for
the admins or the decision makers in an educational institution, it is also helpful for the
employees in their day-to-day tasks.
Using an employee management system can help universities with faculty retention. Let’s
discuss how it does that.
Reasons for High Faculty Turnover in Universities
Teacher turnover is a major problem in universities. There are a number of reasons that
cause contribute to this high turnover rate, including:
Heavy workload: University teachers typically have a heavy workload,
including teaching, research, and administrative duties. This can lead to
burnout and stress.
Lack of support: University teachers may feel unsupported by their
administrators and colleagues. This can include a lack of resources,
professional development opportunities, and mentorship.
Poor work-life balance: University teachers often work long hours and have
difficulty finding time for their personal lives. This can lead to dissatisfaction
and stress.
Ofcourse it could also be due to other specific reasons such as teachers may leave to
pursue a better higher-paying or more prestigious job, to get away from a toxic work
environment, to move closer to family, etc.
But how can these issues be addressed with an employee management system? Let’s
learn how.
How can an Employee Management System Help Institutions
Improve Faculty Retention?
Since an employee management system is equipped with features that helps both
university administration and employees it can help with faculty retention.
Streamline Administrative Tasks
With an EMS, administrators can automate time consuming tasks such as,
Payroll: Automatically calculate employee pay, generate paychecks, and file
taxes.

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Performance reviews: Faculty members can track their performance goals
since employee management systems can generate automated performance
reviews, helping them save time and effort.
Onboarding: Streamline the onboarding process for new faculty members.
Easily provide them with access to important information, such as employee
policies and procedures, benefits details, and training resources.
For example, here’s how the onboarding process in a university will work with an EMS:
When a new faculty member is hired, they can be added to the EMS.
The EMS can then send the new faculty member a welcome email with instructions
on how to set up their account and access important information.
The EMS can also provide the new faculty member with a list of tasks that need to
be completed before they start teaching, such as submitting the necessary
documents.
The new faculty member can use the EMS to complete these tasks and track their
progress.
Once the new faculty member has completed all of the onboarding tasks, they will
be ready to start teaching.
Improve communication and collaboration
EMS helps institutions improve communication and collaboration within their faculty
members with a central platform.
Second, EMSs can be used to create and manage discussion forums. This helps the
faculty to work together on projects, like developing curriculum or writing research
papers.
EMS can help faculty members collaborate better by providing a communication platform
and making it easier for them to create and manage tasks. This can lead to increased job
satisfaction and retention.
For example, EMS can be used to:
Send announcements and updates to students
Collect feedback from students on courses and teaching
Facilitate faculty-student collaboration on research projects
Provide faculty with access to resources and support from administrators
Support Faculty Development and Career Growth
Employee management systems (EMSs) can be used to support faculty development and
career growth in a number of ways.
First, to track faculty performance. This can be done by setting goals, tracking progress,
and providing feedback.

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EMSs can be used to create personalized development plans for faculty members. These
plans can include specific training activities that help them stay up-to-date on the latest
trends and best practices in their field.
FAQs
1/ What is employee retention strategy?
Employee retention strategy is a plan to keep employees happy and productive to reduce
the number of employees who leave.
2. How does management style impact retention?
Management style has a significant impact on employee retention. Employees are more
likely to stay when key elements like communication, trust, recognition and rewards,
growth and development are given importance.
3. What are the factors in teacher retention?
Some of the most common factors for teacher retention are compensation & benefits,
working conditions, professional development, and work-life balance.
4. How does employee management software help teachers?
Employee management software (EMS) can help teachers in many ways, including
automating time-consuming tasks [attendance tracking, payroll processing, and
performance management]
5. How do you retain academic staff?
There are lots of different strategies to retain academic staff but choosing an erp software
with employee management, attendance management, payroll management is a good
one to use.
EndNote
Retaining faculty staff is a pressing challenge but with the right tools to manage employee
attendance, database, transport, etc. you can improve your efforts to do so. Since faculty
retention affects a university’s daily operations, students, and overall image it is wise to
pay proper attention to it and take appropriate actions for it.
An employee management system is helpful in managing and improving three areas in a
university such as,
→ Administrative Tasks
→ Communication & Collaboration
→ Faculty Development & Growth

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Switching to an online management tool like an ERP software is vital for management
and planning. It is an all-in-one solution if you will. So if you’re looking for such a tool, you
can try SWEEDU.
For more information on our university management software, check out our other page.
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