1. Contract Performance
From the Roots to the Branches
Denise K. Finn, CPPO, C.P.M., CPPB
Cathy Simonds, CPPO, CPPB

2. Agenda
• Introductions
• Learning Objectives
• What is a Contract?
• A few real life stories
• Contract Management – Who are the owners?
• Checklists – Do you use them?
• Contract Management Maturity Model
• Q&A – Solution Sharing

3. Introductions
Denise K. Finn, CPPO, C.P.M., CPPB
Associate Director of Purchasing
University of Kentucky
denise.finn@uky.edu
Cathy Simonds, CPPO, CPPB
Clients Relations Manager
University of MO‐System
simondsca@umkc.edu

4. Session Objectives
Attendees will learn what elements of a
contract, from pre‐award to administration,
will support them in mitigating risk and
identifying problem resolution

5. What is a Contract?
A legally binding obligation (promise), enforceable by law
• Purchase, Lease, MOU
• Elements:
»Pre‐Award; terms and conditions,
responsibilities of each party, compliance
requirements
»Post‐Award; offer & acceptance, consent,
capacity, legal

6. Life Stories – Ours and Yours
• Parking Lot Striping Services
• Residential Life Custodial Services
• Scientific Products, Supplies and Equipment
• Others?

7. Contract Management‐ who are the Owners?
• Contract is written and agreed upon in collaboration
with the department and vendor, based on the terms
of the solicitation.
• Once in place, who manages what piece?
» Procurement:
Terms& Conditions
» Department
Performance Requirements

8. Checklists
Do you use them?
Some examples:
– 11‐point Contract Review Checklist
– 12‐point Supplier Responsibility Checklist
– 12‐point Supplier Quality Checklist
– 13‐point Procurement Ethics Checklist
– 19‐point Supply Risk Checklist
– 20‐Point Proposal Evaluation Checklist
– 21‐Point Negotiation Checklist
Source: Next Level Purchasing Association
http://nextlevelpurchasing.com

9. Contract Management Maturity Model
• Level 1 Ad Hoc
• Level 2 Basic
• Level 3 Structured
• Level 4 Integrated
• Level 5 Optimized
Source: Key to Performance Measurement; Dr. Rene G Rendon,
Journal of Public Procurement

10. Contract Management Maturity Model
LEVEL Procurement
Planning
Solicitation
Planning
Solicitation
Source
Selection
Contract
Administration
Contract
Closeout
Level 5 Optimized
Level 4 Integrated
Level 3 Structured
Level 2 Basic
Level 1 Ad Hoc

11. Q&A – Solution Sharing
What tips can you share?