layout of business letters

1. LAYOUT OF BUSINESS LETTER
• Style 1: FULL BLOCK FORM
• Style-2 : SEMI-BLOCK FORM
• Style-3 : MODIFIED BLOCK FORM
• Style-4 : THE HANGING INDENTION FORM

2. Style 1: FULL BLOCK FORM
LETTERHEAD
22nd May 2014
Mr. Kishore Ganguly
A-4 Rabindra Cottage
Netaji Subhash Road
Catcutta-1.
Dear Sir
It is called "full block form" because the inside address, the salutations and
the paragraphs of the letter are arranged in blocks without indention.
Every part of the letter begins from the left hand margin. They are separated
from each other by double spacing.
Plus point: saves typing time as no indentions and because of the
alignment of most parts with the left margin. Minus point: "side heavy and
unbalanced“ and follows the ”open punctuation" system.
Yours faithfully,
sd/-
Manager

3. Style-2 : SEMI-BLOCK FORM
LETTERHEAD
22nd May, 2014
Mr. Kishore Ganguly
A-4 Rabindra Cottage,
Netaji Subhash Road,
Catcutta-1.
Dear Sir,
This form tries to combine the good features of the fully indented from
and the full block form. The inside address is in block form (with or without
open punctuation) while the body of the letter is in the indented form, with the
paragraphs properly indented five spaces away from the margin. The
complimentary close and the signature come at the right hand corner below
the body of the letter.
Plus point: good appearance. The blocked inside address gives
compactness to the letter. This form is liked by those who, though somewhat
conservative, do not have the heart to dispense with the attractive and time-
saving block form.
yours faithfully,
sd/
Sr. Administrative Manager

4. Style-3 : MODIFIED BLOCK FORM
LETTERHEAD
May 22, 2014
Mr. Kishore Ganguly
A-4 Rabindra Cottage,
Netaji Subhash Road,
Catcutta-1.
Dear Sir,
From its very name it is clear that it is a "modified" version of the full block
form. The main difference between this form and the full block form is the
placement of the date, complimentary close and the signature block which
are aligned with the right hand margin. The inside address is in block form,
with open or closed punctuation.
This form has the same advantage as the block form - that of saving the
typist’s time, as it does not contain a single indention. It gains compactness
from the unbroken left-hand margin. At the same time it looks balanced
because of the alignment of the dateline etc. with the right-hand margin.
Plus point- attractive appearance. Minus point- absence of indentions.
Your faithfully,
sd/
Sales Manager

5. Style-4 : THE HANGING INDENTION FORM
LETTER HEAD
22nd May, 2014
Mr. Kishore Ganguly
A-4 Rabindra Cottage,
Netaji Subhash Road,
Catcutta-1.
Sir,
This is the Hanging Indention form (hanging Paragraph style). It has the address
in block form. The first line of each paragraph is typed directly from the left
margin, the second line being indented about five spaces away from the
margin. All the subsequent lines of the paragraph are typed in block style
below the second line.
This style is commonly used in sales and advertising letters by headlining the
salient facts about the product to be sold.
Plus point: It is a very unusual and eye-catching style. Minus point: Inconvenient
for daily correspondence, Inconvenient to the typist, wastes time in
typing, distracting effect because it focuses the reader’s attention on style
rather than on the substance of the letter.
Yours faithfully,
sd/-
Manager

6. Thanks

7. Thanks