15. this Government is completely committed to getting the government web back under control. the days of “vanity” sites are over. it is not good enough to have websites which do not deliver the high quality services which people expect and deserve. we will take tough action to get rid of those which are not up to the job Martha Lane Fox, our new Digital Champion ….. will look at sharing resources and facilities and using low-cost open source products to reduce running costs
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20. Shared services Being pushed by government/HEFCE Massive savings in parts of public sector esp NHS Back office systems Finance, HR, Payroll, Student? Good examples – JANET, UCAS, HESA Need commonality of function
21. Shared services Being pushed by government/HEFCE Massive savings in parts of public sector esp NHS Back office systems Finance, HR, Payroll, Student? Good examples – JANET, UCAS, HESA Need commonality of function
23. Now….. Don’t own the hardware Don’t own the software Don’t control access Multiple browsers, operating systems, devices Stuff goes anywhere
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25. User expectations Increasing demand for services User expectations increasing Student experience (fees) Rapid change in technologies Increasing consumerisation Easy access to services (iDisc/Dropbox) Good user interfaces (Tesco vs in-house purchasing)
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27. User expectations Increasing demand for services User expectations increasing Student experience (fees) Rapid change in technologies Increasing consumerisation Easy access to services (iDisc/Dropbox) Good user interfaces (Tesco vs in-house purchasing)
28. Current Students NetGen/Digital Natives Grown up with the internet What’s digital? 98% mobile ownership (50% smartphones) 95% laptop ownership Different mindset Multitasking Always connected Where do I get the Internet?
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30. Clunky ungraceful unsophisticated awkward not stylish or attractive clumsy ponderous inefficient
31. Current Students NetGen/Digital Natives Grown up with the internet What’s digital? 98% mobile ownership (50% smartphones) 95% laptop ownership Different mindset Multitasking Always connected Where do I get the Internet?
32. Current Students NetGen/Digital Natives Grown up with the internet What’s digital? 98% mobile ownership (30% smartphones) 95% laptop ownership Different mindset Multitasking Always connected Where do I get the Internet? But not staff………..
61. Shared Services – in house Shared services – across the institution IT as a shared service Support Data centres Procurement Security
62. Process Change Common working patterns Design to one good business process Less autonomy Dedicated team BPR/BPI/LEAN Think from customers’ perspective Be more open to change
63. But remember…… Processes not technology Resource needed from departments Some responsibility for development has to be with individual
This is personal – my view – ither IT directors may think differently
Gointotoutline some challenges - not all are new. Some been around a while. Then a bit about how they might change the way we operate as IT departmetns
Have to start with this. Financial uncertainty – none. Certain, Less money. Only thing unsure – how much less. If got budget for next year – think its Ok – think again – next year and year after wlil be when it hits
Funding obvious one, but we know we’re going to get less money – this is more about the government’s interest in IT
Vince Cable has written to VCs suggesting IT projects could be cut as part of the savings we have to make. Also issues around shared services and some organisational changes which I think are coming
In 2008, Lib Dem Shadow Chancellor Vince Cable estimated that the government was wasting £500m on overrun government IT projects,Contactpoint has been estimated to cost in the region of £224m with an annual running cost of £41m. government database that holds information on all children under 18 in England, designed by Capgemini. The DWP, which has one of the largest IT estates in Europe, has £2.4bn worth of IT-enabled change programmes. The fact is that many of these 21 projects are needed to modernise government departments and provide the platform for more efficient government.Technology solutions only tend to create more efficiency if the business changes its culture and aligns its working practices.If IT not involved in the businessand not seen as part of it, projects will fail
£6.2m on strategy and planning, £4.4m on design and build, £4.7m on hosting and infrastructure, £15.3m on content provision and £4.5m on testing and evaluation
Recent cabinet office press release
Not replicated in HE sectorEasy to see us as a costEasy to see projects as IT projects when they’re business projects
IT projects show valueEasy to see us as a costEasy to see projects as IT projects when they’re business projects
IT projects show valueEasy to see us as a costEasy to see projects as IT projects when they’re business projects
IT projects show valueEasy to see us as a costEasy to see projects as IT projects when they’re business projectsIT is part of the Business, not separate from it.
Government/HEFCE not happy that we haven’t embraced shared services, especially in provision of back office systems
JustGiving – excellent example of Shared services in not for profit sector. Example of common functionality.
We used to be able to say itWe provided the hardware, the applications, we said what people could useMobile phones – one device supported – no issues with browsers
Lots of free software for doing almost anything
Consumerisation. All around us. Everything on. Wifi scales. Connected to internet enabled fridge.
Overlapping.Everthing has a calendar, file store, collaboration suite. Mobile interface.
24/7 building – students expect services to be 24/7. Also more staff jetting off round world and expecting services to be availble in all time zones.Internationalisation – teaching in different time zones
Eddie Izzard - In 2009 he completed 43 marathons in 51 days for Sport Relief in spite of having no prior history of long distance running.[
Students – 50% have smart phone
One of biggest challenges in mobile world – DiversityMobile app developers, to hit 70% of the market have to test on over 300 devices
Multiple operating systems – apple in front
Quick win -CampusM
Launched in December – over 2000 downloads. Third are iPod touches.
Infrastructure issues – wireless in IC
3 years after opening – taking wireless out and installing new because it can’t cope with the number of devices connected to itMention laptops and multi use space. Wireless enabled mobile phones.
Main risk – easy to losePoor operating practices, taking things for granted, loss due to theft, equipment failureTrade off between ease of use and securityMore risks associated with mobility.Encryption of USB sticks. OK to download a couple of student records, but not the whole database
Data and document management StorageStorage growthEmail Information life cycle managementResearch Internet of things. 1bn people connected to the internet – will grow to 2bn in next couple of years. More devices connected to internet than people – all producing data
There is much work to be done particularly as there are so many questions that are left open by what is poorly worded legislation. The first area that needs clarifying is those definitions. If institutions are classed as subscribers then there is still a risk, albeit a very small one, of an institution being disconnected from the network (and even this is not clear at the moment). If they are classed as ISPs then there will be a requirement to log usage but again it is not clear what is required. Regardless of the classification, the level of infringement in the higher and further education sectors is so low compared with commercial ISPs that it may be agreed to allow the sectors to self regulate, particularly as the sector already has good mechanisms in place for dealing effectively with infringements.
Green IT high on agenda. Green Gown awards.IT accounts for 2% of carbon emissions – same as airline industry.We can help university save energy high energy costs. cooling – but bring all servers together to reduce in university80% of carbon footprint of a PC is in its manufactureWe have to stop printing everything
Why would you be interested in this?
But should be interested in this.
How will things change?How do we respondHave given some examples as have gone thrught
What’s more flexible than rapper sword dancing?
What’s more flexible than rapper sword dancing?
What’s more flexible than rapper sword dancing? – some not agile – resort to put womens’ clothes on and riding a bike whilst others danceMore responsiveMeasuring systems development in weeks and months not months and years
Reduce complexity.Make things simplerHelp the Univrsity to becme more efficinetMight been process redisgnMisght mean ssharedservives
Faculties – finance hubs etc. We need to extend to Professional support services.Also – need to look at IT. Lots of benefits in IT as a shared service. Would be efficiencies, and access to different skill sets.Efficienciesin support, procurement, and better security.
Process is actually a geek chart, showing the different sorts of geeks and how they developed.
This is major change. We have to move to different service delivery models. Some offerings are free – Google, Microsoft. Some we will have to pay for.
Example of doing something differently and a process change. Helpdesk lost 5 staff in VSS. Used to go out a lot to see staff. Now staff can click on remote assistance button,
Chat window opens up, and analyst can deal with 10 concurrent sessions, and can take over users machine and fix issues.
This is major change. We have to move to different service delivery models. Some offerings are free – Google, Microsoft. Some we will have to pay for.
Look at reducing the amount we spend on anything other than the key objectives of teaching and learning and researchGood enough – my be just thatAccept compromises.Talk about cloud computing.
Is it important to have a good calendar – or should we put more effort into the VLE
Uspacelicence runs out in 2 years – at 200k over 3 years should we drop it and go to Google docs?
In order to make those decisions – need good governanceNeed to know where our money and effort is going.Talked earlier about costs of governemenIT projects and web sites – do we know who much our stuff costs?Do we still think are free because staff time is free? Culture will need to change.
No longer the gatekeeprs – carefully controlling access
Open doors - become facilitators and educators
Important not just to keep the lights onNeed to innovate – don’t ask can we afford to
But can we afford not to. Will die as IT depts if we don’t
Innovation is the ability to see change as an opportunity not a threatInnovation requires some element of risk Designed by Thomas Heatherwick, B of the Bang was a sculpture in Manchester, England, located next to the City of Manchester Stadium at Sportcity. It was dismantled in 2009 because of structural problems.
