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Customizing My Sites by Mike Doyle


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Customizing My Sites by Mike Doyle

  1. 1. Customizing My Sites<br />By<br />Michael Doyle<br />
  2. 2. About Me<br />Michael Doyle<br />SharePoint Architect for Waggener Edstrom Worldwide<br />Email: or<br />Twitter: @SharePointNinja<br />Blog:<br />Or<br />
  3. 3. The My Site Dilemma<br />3<br />I installed My Sites but nobody uses them. Now what?<br />
  4. 4. Increasing My Site Usage<br /><ul><li>Make it easier to get to
  5. 5. Integrate My Site training into new hire training
  6. 6. Add custom properties that make sense for your organization
  7. 7. Make People Search easy to get to
  8. 8. Integrate operationally critical pages into My Sites with personalization pages.
  9. 9. Use intranet feature stories</li></li></ul><li>My Site Navigation Options<br /><ul><li>Stick with current My Site navigation
  10. 10. Make My Sites a one-click on home page
  11. 11. Make the My Site the user’s home page
  12. 12. Integrate My Site pieces into the home page</li></li></ul><li>OTB My Site Navigation<br /><ul><li>My Site
  13. 13. My Profile
  14. 14. My Settings
  15. 15. Sign in as Different User
  16. 16. Sign Out</li></li></ul><li>Hiding the Welcome button<br />Add Visible=“false”<br />
  17. 17. Navigation Levels<br />Top Level<br />Sub Level<br />
  18. 18. Top Level Navigation<br /><ul><li>From the site settings at the My Site’s host site collection level choose Top Link Bar
  19. 19. Under the User Profile service application in the personalization sites area.Note: Audience based links. </li></li></ul><li>My Sites Sub Navigation<br /><ul><li>Via the quick launch
  20. 20. Or appending _layouts/AreaNavigationSettings.aspx to My Sites top level directory.</li></li></ul><li>Quick Launch Settings<br />
  21. 21. Sub Navigation considerations<br /><ul><li>Phase in Tags and Notes
  22. 22. Consider the redundancy of organization chart
  23. 23. Value of memberships (shows SharePoint site memberships and Outlook distribution lists)
  24. 24. Value of colleagues</li></li></ul><li>Personalization Site Creation<br />
  25. 25. Add Personalization site link<br /><ul><li>In Central Administration navigate to Service Applications-> User Profile Service ->My Site Settings -> Configure Personalization Sites
  26. 26. Click on New Item
  27. 27. Add link to site
  28. 28. Choose audiences if needed</li></li></ul><li>Personalization Examples<br /><ul><li>Human Resources Targeted to different groups (i.e. Regions)
  29. 29. Manager’s Page
  30. 30. New Hire Page
  31. 31. Contractor Page</li></li></ul><li>Colleague and Outlook connection<br />
  32. 32. Everybody or not Everybody<br /><ul><li>Make the decision to allow visibility options early on.
  33. 33. Controlling visibility is often seen as unnecessary complications and may inhibit My Site adoption.
  34. 34. If profile fields are all set to everybody and the user can’t change, remove the visibility dropdown from master page.</li></li></ul><li>Removing “View My Profile as seen by”<br />Remove or hide the line (i.e. add Visible=“false”)<SPSWC:AsSeenByrunat="server" id="ddlAsSeenBy" SelectionMode="Single" autopostback="true"/>on person.aspx (only page with it)<br />
  35. 35. Profile Pictures<br /><ul><li>No longer tied to a person’s personal content area.
  36. 36. Now stored in central area (http://<my site host>/User Photos).
  37. 37. Three sizes stored but not original (144x144, 96x96, and 32x32)</li></li></ul><li>Newsfeed Considerations<br /><ul><li>Lots of items are tracked by default.
  38. 38. Users can change what is tracked.
  39. 39. Some companies might view the level of exposure as intrusive or afraid that users may be spending too much time looking at what others are doing.</li></li></ul><li>Newsfeed Options<br />
  40. 40. Organizational Chart Considerations<br /><ul><li>Interactive one requires Silverlight which may be an issue in some environments.
  41. 41. Shows up in three places within My Sites and once on People Search.
  42. 42. In some companies titles reflect pay grade and may be sensitive information.</li></li></ul><li>Tags and Notes Considerations<br /><ul><li>New concepts in SP 2010
  43. 43. Adding a note also sends an email.
  44. 44. Tags and Notes can quickly add up. Doesn’t take much space but the number of items can increase crawl time.
  45. 45. Built in tag/note maintenance is cumbersome (read time consuming)</li></li></ul><li>Managing Notes/Tags<br />
  46. 46. My Site page locations<br /><ul><li>Root of My Site host.
  47. 47. Overview (default) – person.aspx
  48. 48. Organization – Organization.aspx
  49. 49. Content – personcontent.aspx
  50. 50. _layouts directory (file system)
  51. 51. Document – viewlsts.aspx
  52. 52. Tags and Notes – thoughts.aspx
  53. 53. Colleagues – MyContactLinks.aspx
  54. 54. Memberships – MyMemberships.aspx</li></li></ul><li>Editing My Site Pages<br /><ul><li>Can use SharePoint Designer to edit files located under My Site Host
  55. 55. Other files can be opened as individual files with other tools but don’t appear as part of the site.
  56. 56. Always make backups. Designer can throw in code that makes recovery difficult.</li></li></ul><li>Multiple Page Issues<br /><ul><li>Items that cross pages
  57. 57. Everything in the Mysite.master (or master page chosen).
  58. 58. The top level menu
  59. 59. The sub level menu
  60. 60. Profile information is displayed independently on each page.</li></li></ul><li>Personal Content Sites<br />
  61. 61. Personal Content Site Concerns<br /><ul><li>Each person is a site collection administrator
  62. 62. Each site can have it’s own theme (theme does not inherit) and potentially it’s own master page
  63. 63. User’s can potentially delete their own sites (yes, I have seen this happen)
  64. 64. Increases administration needs</li></li></ul><li>Themes<br /><ul><li>Same themes used in the Office 2010 suite.
  65. 65. Easy to apply.
  66. 66. PowerPoint has the best and easiest to use theme editor.
  67. 67. Limited.
  68. 68. Combination of themes and CSS is probably your best bet.</li></li></ul><li>Themes<br />
  69. 69. Getting My Site Information<br /><ul><li>SharePoint Web Controls
  70. 70. Web Services
  71. 71. SharePoint Object Model</li></li></ul><li>SharePoint Web Controls<br /><ul><li>Register SPSWC at top
  72. 72. User Profile data accessible via adding<SPSWC:ProfilePropertyLoader id="m_objLoader" LoadFullProfileOfCurrentUser="true" runat="server"/>
  73. 73. User profile data can be put anywhere on a pagei.e. <SPSWC:ProfilePropertyImagePropertyName="PictureUrl" RenderWrapTable="False" runat="server"/> </li></li></ul><li>Social Web Services<br /><ul><li>People.asmx
  74. 74. Useful for getting a list of users.
  75. 75. UserProfileService.asmx
  76. 76. Provides profile information based upon an individual user.
  77. 77. SocialDataService.asmx
  78. 78. Useful for dealing with tag data.</li></li></ul><li>User Information List Issues<br /><ul><li>Still in SharePoint 2010
  79. 79. Users who are added individually or have visited the site collection.
  80. 80. Provides data for the drop down for people list.
  81. 81. Can cause problems when user logon changes.</li></li></ul><li>What about My Links<br /><ul><li>They are not on My Sites by default
  82. 82. To add them back edit one of the pages (such as person.aspx) and put the Quick Links control on there.
  83. 83. Being replaced with the Tag cloud</li></li></ul><li>Twitter on Your Overview Page<br />Get a widget from<br />Create a User Profile Property<br />Copy the code into a Content Editor Web Part<br />Modify it with Javascript to read in User Profile Property<br />Instructions at<br />
  84. 84. Twitter Example<br />
  85. 85. Outlook integration with My Sites<br /><ul><li>My Site info is visible in Outlook once the social connector is configured.
  86. 86. Can be found by going to the View tab on Outlook and clicking on People Pane and going to Account settings.
  87. 87. Pulls in activities and status updates.</li></li></ul><li>Hooking up My Sites<br /><ul><li>Users have to enter My Site Host and user name/password.</li></li></ul><li>Current Outlook Social Connectors<br /><ul><li>SharePoint My Sites
  88. 88. Facebook
  89. 89. My Space
  90. 90. Linked In
  91. 91. MSN MessengerNote: Relaxed privacy settings on most social sites can cause some accidental sharing of private information.</li></li></ul><li>Facebook Scenario<br /><ul><li>You have the FB social connector added and you received an email from someone who is also your friend on FB. It shows recent activities of that person including anything someone has posted on their wall (i.e. pictures, profanity, etc.) right at the bottom of your Outlook.
  92. 92. Depending on privacy settings you don’t even have to be friends to see information.</li></li></ul><li>Facebook Social Connector Example<br />
  93. 93. Don’t Forget<br />SharePint!!<br />Sponsored By…..<br />Join us at 6:00 pm at BJs Brewhousefor a free drink, kindly provided by Rackspace! A great opportunity to network with other SharePoint Professionals!<br />Don’t forget to fill out your bingo cards and surveys to be eligible for GREAT end of day raffles!<br />
  94. 94. Thanks to Our Sponsors<br />