Hybrid Event Captioning is where captions are displayed to the in-person and the virtual attendees. At CaptioningStar, we stream captions to multiple platforms.

1. WWW.CSPTIONINGSTAR.COM
CAPTIONINGSTAR

2. Hybrid events-
An Introduction
How is Hybrid
Event
Captioning
done?
Captions are
Mandate by Law
Hybrid Event
Inclusivity

3. HYBRID EVENTS- AN INTRODUCTION
Although hybrid occurrences have been taking
place since 201
2, they have recently gained
attention, particularly in the wake of the epidemic.
The epidemic and technological improvements
have permanently altered how we host events and
meetings. Until the mid of 2020, virtual events were
prominent.
With more advanced digital settings becoming easier
for people, hybrid and virtual events have become
popular choices for hosting conferences, seminars,
workshops, training sessions, product launches or
portfolios, promoting goods or services, and more.
Thus, hybrid events are in-demand as the world starts
to open up. Participants can now select whether they
want to attend meetings or events in person or
virtually.

4. HYBRID EVENTS- AN INTRODUCTION
Inclusivity
translated
begins
subtitles
with adding captions and
for your events. Before the
pandemic, there weren’t many concepts regarding
live videos except news, sports, and award shows.
Most of us knew pre-recorded videos as most of the
video content we watched earlier was once
recorded and telecasted later.
These videos had Closed, Open, and Embedded
Captions. With the onset of the Covid 19, virtual events
have become valuable assets to the Events Industry.
The concept of live closed captioning came into place
with live virtual events. Virtual Event Captioning was
mandatory by law for people with disabilities and to
include audiences worldwide despite geographical
constraints.

5. HYBRID EVENTS- AN INTRODUCTION
called ‘Hybrid Event Captioning.
’ Here, captions
must be output into multiple platforms to support
the two audiences. Without captions, you are not
compliant with the law and fail to accommodate the
deaf and hard-of-learning population.
Including captions and subtitles to hybrid events is
Also, you are free to have an American Sign Language
(ASL) Interpreter in the in-person event, record and
stream the event with the ASL Interpretations to the
virtual audiences as well. Both your attendees would
have access to Captions and ASL Interpretations.

6. WHY IS HYBRID EVENT CAPTIONING IMPORTANT?
1.Approachable to all kinds of audiences irrespective of learning or
behavioral difficulties.
2.Includes the deaf and hard-of-hearing population. Also, the ESL speakers.
3.Reach a broad spectrum of audiences and keep them engaged with
hybrid captions.
4.Greater comprehension, better retention. Double the sustainability of
information.
5.Translate captions. Subtitles break the language barriers and multiply
opportunities.

7. HOW IS HYBRID EVENT CAPTIONING DONE?
The virtual attendees can view the captions on
The event management platform or video conferencing app in which
the captions are displayed at the bottom
If the event is streamed on a live streaming platform, we use an
encoder to enable captions on the platform.
The virtual attendees can also use Streamtext links to view captions
on a separate screen like the in-person attendees.

8. HOW IS HYBRID EVENT CAPTIONING DONE?
The virtual attendees can view the captions on
The event management platform or video conferencing app in which
the captions are displayed at the bottom
If the event is streamed on a live streaming platform, we use an
encoder to enable captions on the platform.
The virtual attendees can also use Streamtext links to view captions
on a separate screen like the in-person attendees.

9. CAPTIONS ARE MANDATE BY LAW
It is, first and foremost, a legal duty. Websites and online events are
considered places of public accommodation under Title III of the
Americans with Disabilities Act (ADA). Hybrid events must therefore
offer accessibility in order to prevent the possibility of discrimination
against those who have disabilities.
Additionally, the Web Content Accessibility Guidelines (WCAG)
demand that users with disabilities and senior citizens have equal
access to websites. Reaching out to a broader audience is one of the
key benefits of hosting accessible events. Plan your event’s material
with consideration for visual, auditory, neurological, motor, and
cognitive limitations. Your event will be inclusive and interactive for
everyone in this way, regardless of any obstacles.

10. SCHEDULE YOUR HYBRID EVENT CAPTIONING
NEEDS IN OUR NEW PLATFORM
iSchedule, our new scheduling all-in-one platform, is an easy yet
powerful platform to schedule your live events in just a few clicks.
Our user-friendly dashboard is the key to acclerate your scheduling.
Never miss events or details with our calendar.
Download invoices in one click and make hassle-free payments.
Raise tickets if you have any concerns, and our team would be happy
to resolve them within 24 hours.
We also offer numerous post-event services. Place your post-event
service orders, edit, and restream/playback the video at your
designated platforms to reach a broader spectrum of audiences.

11. CAPTIONS ARE MANDATE BY LAW
It is, first and foremost, a legal duty. Websites and online events are
considered places of public accommodation under Title III of the
Americans with Disabilities Act (ADA). Hybrid events must therefore
offer accessibility in order to prevent the possibility of discrimination
against those who have disabilities.
Additionally, the Web Content Accessibility Guidelines (WCAG)
demand that users with disabilities and senior citizens have equal
access to websites. Reaching out to a broader audience is one of the
key benefits of hosting accessible events. Plan your event’s material
with consideration for visual, auditory, neurological, motor, and
cognitive limitations. Your event will be inclusive and interactive for
everyone in this way, regardless of any obstacles.

12. ABOUTUS
We help hybrid event organizers with their accessibility
needs. Our other services include ASL interpretations,
language interpretations, translations, transcriptions/
verbatim print materials, closed captions for post-event
videos, and live streaming your pre-recorded content on
live streaming platforms. Contact us with all your queries,
and we will get back to you in 24 hours.

13. +1-929-416-2509
IN F O@CAP TION IN GSTAR.CO M
W W W.CAP TION IN GSTAR.CO M
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NEW YORK,
NY - 10065,
UNITED STATES