Online project mgmt tools ifad asia and lfad global jan 2016

1. KNOWLEDGE AND PROJECT MANAGEMENT
Unified web platforms for project teams in the field
A proposal based on existing field experiences:
IFADASIA/IFADAFRICA/CAPFIDA/SIMES/…
Benoit THIERRY – Danang – Vietnam Retreat – January 2016.
SOUTH EAST ASIA HUB

2. Part 1: The South East
Asia Cluster and Hub
organization

3. ICO
HUB –
Vietnam ICO
IFAD HQ SEA
Cluster
SEA Hub
Cambodia Laos ICO
Philippines
ICO
Vietnam
ICO
Mekong/South East Asia Cluster

4. Knowledge
management at the
Cluster level and link
together country
offices (avoid country
silos),
More reactivity on
various requests from
our partners and
ongoing projects
Support APR in terms
of regional action,
coordination and
analysis
The Hanoi hub will be
built based on lessons
learned from other
divisions (Nairobi office in
ESA, Ghana office in WCA,
Guatemala and Peru for
LAC, etc…).
APR division will open an South East Asia Hub office in Hanoi
(1st of the 4 expected hub or sub-regional offices)
To get closer to its
clients, to integrate
regional dynamic
and develop new
partnerships with
emerging
economies
Bridging Country Programs,
APR and regional dynamics

5. SEA Hub Operating modality
in technical support and KM
Country programme strengthening
(decentralization support)
Promote the adoption of country programme approach
Support to speed up results achievement
Carry out periodic portfolio analysis
Better integrate country & regional grants (national/
regional) into country programme
Technical support to ICOs
Technical coaching
CPOs exchange (mission to another country of
assignment)
Format harmonization
Joint action to tackle shared new issues in agriculture
Knowledge management
& Policy dialogues
Tool development
Joint hub cases study
Support knowledge dissemination
Inter project exchange
Contribution to IFAD-Asia

6. Part 2: Project
Management

7. IFAD PROJECT CYCLE
(to be used,Together with Logframe)

8. There is a Value
Chain linking
Planning, M/E,
KM & Com
Plan
activities
Monitor
results-impacts
Harvest – Analyse - Synthesize
Share – Disseminate
Upscaling
Policy Dialogue / New design
Sharing-Learning
Generating
new
Knowledge

9. M&E
Finance
KM
COM
Country Programme
Flexcube
RIMS/SKD
IRC / PTA / Policy
EC /Rural Poverty Portal
IFAD headquarter
Interaction between
Country Prg., IFAD Rome & Government
Finance
Agriculture
Ministries/ Departments
Govt Action Plan
Government

10. (ADD ANOTHER GOOD PHOTO)

11. PADEE MIS & improvement Cambodia/Laos
A tablet system linked to online database
.

12. The SIMES: Standard M&E system

13. Analytical tables of SIMES

14. MIS 2.0 – Components Linking
Goal Outcome Output
Activity
Data Collection
Farmers
Risk
Management
Analysis
&
Reportin
g
Logframe
Modules
Decisio
n
Making

15. MIS Components
Client PC – mainly for administration purpose.
Mobile Client – mainly for
data collection and viewing
report.
MIS Web Server &
Database

16. MIS Mobile Data Collection
• Farmer Yearly Information, ex. Poor ID, Wealth
Ranking, Land Size .etc.
• Profitability
• Adoption

17. MIS 2.0 - Dashboard

18. Online project management synthesis
Scaling Up
Policy Enhancement
Knowledge
Management &
Communication (case
studies, images, maps)
Monitoring & Evaluation (logframe,
RIMS, planning, reporting)
Fiduciary Management (agreement, manuals,
procurement, contracts, WAs)

19. Part 3: Knowledge
Sharing Systems

20. Online Project Management System
• E-Library & Sharing
 Google Drive for
document storage
 Automate access to
upload and pull
document
 Share direct public
link or Keep as
Private

21. Online Project Management System
Interface & Visualization
Google Chart
Project Life
Cycle
Fiduciary
Workflow
Automation
E-
Library
M&E
API
Procuremen
t Plan
System Structure
• Document
Storage
• Videos
• Images
• Google Map
• Facebook

22. Regional Portal

23. Portal Navigation

24. SEA Hub Community of Practice
(portal and facebook)

25. Region (Ifad Asea)
Sub-region (SEAHUB)
Countries
Projects
Involved personnel
IFAD
Global
Facebook Communication

26. - Benoit Thierry
- Danang
- Vietnam Country Program Review
- January 2016.