IFAD Seahub presentation ioe workshop july2016 achievements-benoit

1. South East Asia Hub
(Mekong)
Regional workshop IOE/APR
Hanoi / July 2016
Benoit Thierry

2. Part 1: 2013 - Why a Cluster/Hub?
 Background
 Rationale
 Results
 Future scenarios
Part 2: 2016 - The South East Asia Hub
organization & achievements
 Organogram chart
 Functions
 Tools
 Staffing
 Benefits
Annexes
Summary

3. • the vision of how a decentralized IFAD will operate and of how regional
directors will exercise their responsibility in such a decentralized
environment needs still to be articulated more broadly
Corporate business processes need to adapt to decentralization
• the out-posting of CPMs is essential, but has been slow, and a
consolidated vision for organizational decentralization in the broader
sense has yet to be articulated
Limited focus and country differentiation in IFAD supported programmes
make it difficult for IFAD to build the critical mass of expertise and skills
Mechanisms to ensure cross-country and cross-regional knowledge sharing
take place
The number of country offices and costs are rising without offsetting
reductions in Rome
Background (1): Efficiency
Evaluation of IFAD 2013 (CLE)

4. - Decentralisation Phase 1 was the change of business
model (direct supervision and out posting of CPMs +
CPOs and opening ICOs) focussed on project and
country offices.
- Decentralisation Phase 2 should focus on sub regional
hubs and wider country programs :
 to take into account regional dynamics and develop
necessary tools to support ICOs (regional
strategies, be part of local policy dialogues and fora,
develop sub-regional hubs, etc.)
 to avoid silos by countries and marginalization of
ICOs from IFAD HQ: decentralisation phase 2
Background (2) : IFAD
Decentralisation phases

5.  Members of ASEAN for regional integration, AEC
 Common agricultural activities: rice, cassava,
maize, poultry, cattle, fisheries, etc.
 Countries interdependence: labor, supply to
international market
 Shared new issues in agriculture: new diseases,
food safety, etc.
 Exchanges between projects take place and should
be strengthened
 Solid technical expertise available within ASEAN
 Shared research centers and inputs supply
Background (3): Similarities
and Complementarities
Vietnam, Myanmar, Laos, Cambodia,Thailand)

6. ICO
HUB –
Vietnam ICO
IFAD HQ SEA
Cluster
SEA Hub
Cambodia Laos ICO
Philippines
ICO
Vietnam
ICO
Mekong/South East Asia Cluster

7.  Proximity to ICOs : 2 to 3 hours flight from Hanoi
 Absorb time difference between Rome and Asia.
Cluster countries: managing APR portfolio with 5 to 9
hours time difference is complicated.
 Help to integrate the local dynamics and policies and
technical dialogues with 2 effects: improve IFAD
visibility, raise new funding by developing new
partnerships with emerging countries.
 Promote staff, experts exchanges/sharing and tools
development mutualisation
 Provide business continuity, fiduciary support and
admin support to the portfolio in complement to the
country offices.
Rationale:
Bridging ICO and APR (1)

8. Knowledge
management at the
Cluster level and link
together country
offices (avoid country
silos),
More reactivity on
various requests from
our partners and
ongoing projects
Support APR in terms
of regional action,
coordination and
analysis
The Hanoi hub will be
built based on lessons
learned from other
divisions (Nairobi office in
ESA, Ghana office in WCA,
Guatemala and Peru for
LAC, etc…).
APR division will open an South East Asia Hub office in Hanoi
(1st of the 4 expected hub or sub-regional offices)
To get closer to its
clients, to integrate
regional dynamic
and develop new
partnerships with
emerging
economies
Rationale:
Bridging ICO and APR (2)

9. Results
3 objectives in 2013:
• pursue ICOs efforts to get closer to client and improve ifad
performance beyond projects into country programs
• break silos and promote exchange in a context of regional
organisations
• increase IFAD credibility/visibility and develop new partneships
3 achievements the past 2 years:
• warm welcome by country teams and intensified
exchanges: among staff and projects (design, supervisions
and field visits, learning routes)
• sharing ideas, innovations and knowledge (see incres in
publications, participation to workshops and online
platform)
• improve policy dialogue and IFAD visibility for more
partnerships (climate change, ASEAN, …).

10. • contribution to ASEAN fora; (ii) thematic policy dialogue; (iii)
partnership development (MICs,RTAs…); (iv) facilitation to face
ASEAN regional integration challenges in agriculture
Partnership and Policy dialogue
• i) promote country programme approach adoption; (ii) support to
speed up results achievement; (iii) carry out periodic portfolio
analysis; (iv) better integrate regional grants into country programme
Country programme strengthening
• (i) technical coaching; (ii) tasks automation (report, M&E, etc.) to
save time; (iii) joint action to tackle shared new issues in agriculture
Technical support
The hub is not an additional layer between headquarter and the field, it is an
element of IFAD implementation framework opening to strategic partnerships
IFAD HUB Hanoi – Functions (1)

11. • (i) staff, experts and beneficiaries exchanges; (ii) mutualization of
approaches development/refining according to countries context
Inter projects exchange development
• (i) tools development; (ii) joint cluster cases studies; (iii) learning
routes (iv) contribution to IFAD-Asia contents
Knowledge management
• (i) tools development; (ii) WA quality improvement; (iii) quarterly
disbursement tracking; (iv) procurement support
Fiduciary support
IFAD HUB Hanoi – Functions (2)

12. • travel, contract, update of Xdesk, etc
Admin support
• (i) Provide coaching to CPOs; (ii) conduct analysis at the Cluster level;
(iii) contribute to divisional activities (portfolio review, regional
thematic strategies, etc.)
Interaction with IFAD headquarters
Regional office will serve country offices and country programmes through the
decentralisation of various IFAD department: PTA for technical services, CFS for
fiduciary monitoring, admin, PRM for fund raising.
IFAD HUB Hanoi – Functions (3)

13. SEA Hub Operating modality
in technical support and KM
Country programme strengthening
(decentralization support)
Promote the adoption of country programme approach
Support to speed up results achievement
Carry out periodic portfolio analysis
Better integrate country & regional grants (national/ regional)
into country programme
Technical support to ICOs
Technical coaching
CPOs exchange (mission to another country of assignment)
Format harmonization
Joint action to tackle shared new issues in agriculture
Knowledge management
& Policy dialogues
Tool development
Joint hub cases study
Support knowledge dissemination
Inter project exchange
Contribution to IFAD-Asia

14.  Portfolio data
 Country work plan
 Budget
 Missions calendar
 Consultants rosters
 Regional grants
Management tools
 IfadAsia portal
 SEA Cluster Xdesk
 Online and Cloud IFAD tools
 Google account giving free tools
 Etc.

15.  Quarterly disbursement tracking system
 Online MIS management system (via tablet)
 Integrated M&E and KM system (pyramid structure)
 CPOs exchanges and coaching
 Exchanges facilitation (projects staff, beneficiaries, etc.)
 Country specialization for a shared tools development
 Support for partnership, capacity building and policy dialogue
 Automatized tools for M&E, periodic portfolio analysis
 Joint initiative (grant) to tackle new issues in agriculture: new
diseases, food safety, etc.
 HQ business continuity: procurement, FM, admin support
 Etc.
Tools operations

16.  Savings in terms of travels and avoiding excessing
staffing at country office level, a cost which IFAD
cannot afford.
 Contribute to balance work load between Rome and
the fields (Hub and ICOs)
 Ensure proximity and tailored supports to countries
and beneficiaries of the cluster
 Save time of IFAD staff thanks to mutualized tools
development and expertise complementarity and
exchange
 Important time difference between Rome and the
cluster countries absorbed
Benefits from the
SEA cluster set up

17. THANK YOU !
Benoit Thierry
IFAD SEA Hub
Van Phuc
Diplomatic
Compound
298 Kim Ma,
Ha Noi, Vietnam
Cell:
+39 335 776 97 05
Fax:
+39 06 54593234
b.thierry@ifad.org
www.ifad.org

18. 18
Function Activity Example Lead
Tool development
Develop hub grant focused on knowledge
management.
Set up ICO division of labour according to its
comparative advantages on topics to be
developed
Set up project division of labour according to its
thematic focus
Better use of IFAD in-house specialists
Mutualized mission/consultant
MTCP experience
Vietnam: PPP, decentralization
Cambodia: MIS, CEW
M&E, Survey, FM, procurement,
etc.
Hub
ICO
Hub+ICO
Hub
Hub + ICO
Joint hub cases study Case study prioritization by implementation
support demand driven approach
Promotion and coaching of case study preparation
Encourage the case studies translation in English
for international sharing
Upload the case studies in a virtual libraries / IFAD
Asia website.
Short project presentation for
Improved communication
Improve research motor with
keywords on IFAD Asia website.
Hub + ICO
Hub + ICO
ICO
Hub + ICO
Knowledge management
SEA Hub Operating modality
in technical support and KM

19. 19
Function Activity Example Lead
Support knowledge
dissemination
Learning route (country or hub)
Communication streamlining
Improve general access to knowledge through IT
Improve the cases studies sharing
include key partners for knowledge sharing
Photo + Video competition
Create an interactive mapping of project topics in
SEA HUB area
Generalize the use social media to
share knowledge
Use of shared files for daily
information sharing between partners
and IFAD
Hub + ICO
Inter project exchange
Project staff
Consultant
Beneficiaries
Start up support, coach another
project
Retainer contact for key specialty
Develop farmer platforms for
information and knowledge exchange
ICO + Project
Coordinator
Hub + ICO
MTCP
Contribution to IFAD-
Asia
Initiate/promote conference on knowledge
sharing
Upload regularly selected cases studies, thematic
report & analysis, video, etc.
At HQ, …
Hub + ICO
Knowledge management - cont
SEA Hub Operating modality
in technical support and KM

20. IFAD Facts
Since 1978:
 1000 projects and programmes in 115 countries supporting 400
million rural poor households
 180 member countries
 USD 950 million allocated every year to 25-30 new projects
 250 projects under implementation at any time

21. IFAD Partners

22. Indonesia
Viet Nam
Cambodia
Philippines
Myanmar Laos
0
20
40
60
80
100
120
140
160
180
0 1 2 3 4 5 6US$Millions
Nb of project
• IFAD APR portfolio financing to ASEAN countries: 26% of total portfolio
• Total 19 projects in the current portfolio
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
2011/12 2012/13 2013/14 2014/15
58%
(8)*
58%
(8)
57%
(8)
58%
(8)
27%
(5)
29%
(5)
27%
(6)
26%
(6)
13% (2)
13% (2) 14% (2)
13% (2)
2% (4)
1% (4) 1% (3)
3% (6)
US$'000
South Asia South East East Asia Pacific Islands
1 615 849 1 816
691
1 824 528
2 045 617
*(No. of country)
Sub-Regional share of portfolio
(IFAD Current Financing - US$'000)
ASEAN countries:
Current portfolio as 30 June 2015
(No. of project and IFAD Current Financing - US$'000)
IFAD’s investment portfolio

23. Current portfolio: IFAD financing by country (as at 30 June 2015)
Total current commitment
per country (US$M)
$144,921
$135,160
$89,511
$63,020
$48,570
$43,684
$0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000
Indonesia
Vietnam
Cambodia
Philippines
Myanmar
Laos
US$ '000

24. IFAD
(42%)
Government
(21%)
Multilateral
(13%)
Dom. Financing
Inst. (9%)
Beneficiaries
(6%)
Bilateral (3%) Other (6%)
Current portfolio by financing source as at 30 June 2015
IFAD financing
and co-financing

25. We can have 3 scenarios:
• country office with
regional functions
• sub-regional hub
• regional office
3 scenarios
Expanded CPO (Ghana or Senegal type): from
the Thailand ICO the CPM will develop the
country programme in medium income
countries
Sub-regional hub (LAC type) : based on
thematic, for example a knowledge hub like we
used to have in Dakar (multi-donor funded)
Regional country office (Nairobi type) : IFAD
pursues its decentralisation process one step
further, after country office it ensures a regional
presence for policy dialogue, it includes CPMs
and carious services of country offices
IFAD HUB - Future scenarios

26. IFAD HQ
PA: Yvonne Diethelm
AA: Patricia Piccone
SEA Hub
CPM: Benoit Thierry
CPA: Nguyen Bao
Khanh
Cambodia ICO
Meng
Sakphouseth,
CPO
Laos ICO
Soulivanh
Pativong, CPO
Philippines ICO
Yolando Arban,
CPO
Vivian Azore
CPA
Vietnam ICO
CPM: Henning
Pedersen
Nguyen Thanh
Tung, CPO
Nguyen Thu
Hoai Associate
Country Officer
Myanmar
CPM: Omer
Zafar
??, CPO
Mekong/South East Asia Cluster
Staffing