Are you looking for tools to help you run your business that won’t break the bank? This fast-paced session is for you! Learn about free and low-cost tools for productivity, marketing, communications and basic office functions. We’ll cover what the tools can do for you and where to get them. Don’t miss this opportunity to explore new ways to solve common problems with uncommon tools. Assumes a working knowledge of web browsers. Primarily for PC users, although Mac availability will be covered where possible.

1. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Jennifer Reissaus, MAS
Advertising Specialties Alliance
Entrepreneur's Growth & Networking Conference
Duquesne University Small Business Development Center
June 7, 2018
Technology Tools
that are Free (or almost) & Easy

2. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools

3. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Content will be
available for
download.

4. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Overview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools

5. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools

6. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Storing / Organizing Information –
Web Notebook

7. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Web Notebook –
Evernote

8. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Web Notebook –
Evernote
Finds text
in
graphics!

9. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Web Notebook –
Evernote
• Shines as a capture tool /
electronic filing cabinet
• Replaces notebooks / scraps
of paper / napkins / Post-It
notes
• Great search capabilities
• Sync between cloud / desktop
/ mobile devices
• Share with others for
collaboration

10. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Web Notebook
evernote.com

11. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Storing / Organizing Information –
Cloud Storage
Best FREE storage options

12. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
- Free: 15GB (shared w/ Gmail etc.)
Share files with others
Selective Sync to hard drive
Google Docs, Sheets, Slides, Forms, and
Sites don't take up storage space
drive.google.com
- Free: 5GB
Share files with others
Selective Sync to hard drive
Add’l space with MS Office subscription
onedrive.live.com
Storing / Organizing Information –
Cloud Storage

13. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
- Free: 10GB
Share files with others
Selective sync to hard drive
www.box.com
- Free: 10GB
Share files with others
Selective sync to hard drive
www.pcloud.com
Storing / Organizing Information –
Cloud Storage

14. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Storing / Organizing Information –
Cloud Storage
• Some are backups, some are sync tools
o Backup –
Delete from hard drive, file stays on cloud
o Sync –
Delete from hard drive, file is deleted from cloud
• Watch personal vs. commercial use of EULA

15. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
• Free: Unlimited photo storage
with Prime Subscription
• Share photos, albums with others
• Folder structure does not upload
• amazon.com/photos
Storing / Organizing Information –
BONUS Cloud Storage

16. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Storing / Organizing Information –
Feed Reader
Oct 7, 2005 – Jul 1, 2013 (R.I.P)

17. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Feed Reader - Feedly

18. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Storing / Organizing Information –
Feed Reader
• All your important sources, all in one place
• Reads anything with an RSS feed
• Categorize, organize, mark favorites, mark to read later
• Syncs to all browsers / all devices
• Must be online to read
• feedly.com

19. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Storing / Organizing Information –
Read Later / Offline

20. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Storing / Organizing Information –
Read Later / Offline
• Save from Feedly to Pocket – via Apps or Browser
• Save from browsers, email, other Apps to Pocket
• Use tags to organize
• Read offline in Apps, or via browser extension on PC
• Syncs to all browsers / all devices
• GetPocket.com

21. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Storing / Organizing Information –
Read Later / Offline
• Similar functions as Pocket
• Instapaper.com

22. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Overview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools

23. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Communicating –
Finding a Meeting Time

24. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Finding a Meeting Time -
When is Good

25. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Finding a Meeting Time
• Everyone “paints” when available
• Good times highlighted
• Accommodates non-specific meeting length
• WhenIsGood.net

26. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Finding a Meeting Time -
Doodle

27. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Finding a Meeting Time -
Doodle
Integrates
with
calendars

28. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Finding a Meeting Time
• Integrates with calendars: Google, Exchange, Outlook,
iCal, Live, Yahoo, etc.
• For specific meeting length
• Can also be used for simple “choice” polls
• Doodle.com

29. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Communicating –
Alternatives to MS Office

30. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Alternatives to MS Office -
OpenOffice
Word
Powerpoint
Excel
Access
(Visio)

31. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
OpenOffice
• Opens Microsoft Office files
• Save as Microsoft Office files
• Windows, Linux, Apple version
• Files stored locally
• OpenOffice.org

32. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Alternatives to MS Office -
LibreOffice
Word
Powerpoint
Excel
Access
(Visio)

33. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
LibreOffice
• Open Microsoft Office files
• Save as Microsoft Office files
• Windows, Linux, Mac version
• Files stored locally
• Includes PDF Creator
• LibreOffice.org

34. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Communicating -
Creating PDF Files

35. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Creating PDF Files –
PrimoPDF
Installs as a
Printer

36. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Creating PDF Files –
PrimoPDF

37. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Creating PDFs
• Universally-readable format
• Can append to existing PDFs
• PrimoPDF.com

38. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Communicating -
Editing PDF Files

39. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Editing PDF Files –
PDFill PDF Tools

40. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Editing PDF Files
• Standalone Windows program
• Packed with evaluation copy of
PDFill PDF Editor (paid) but can
uninstall and keep free PDFTools
• PDFill.com

41. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Communicating -
Email Campaigns

42. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Email Campaigns –
MailChimp
Forever Free: Up to 2,000 subscribers and
12,000 emails per month.

43. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Email Campaigns
• List Management / Segmented Lists
• Templates
• Signup Forms
• Automation Tools
• Landing Pages
• MailChimp.com

44. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Communicating -
Leveraging Email Signatures
• Save entire routine emails as a signature
• Consistent content and format
• Easier than copy / paste
Signatures:
More than
just your
contact info!

45. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Communicating -
Leveraging Email Signatures
Use first
line of
signature
for subject
line.

46. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Communicating -
Leveraging Email Signatures

47. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Communicating -
Leveraging Email Signatures
• Save time!
• Tailor actual signature to recipient type

48. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Overview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools

49. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Staying Productive –
Lists, Lists, Lists

50. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Lists - CheckVist

51. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
CheckVist

52. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
CheckVist
Lots of
Keyboard
Shortcuts

53. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
CheckVist
• Multiple Lists
• Share lists / assign tasks
• Nested Lists / collapse-expand
• Due Dates / view by due date
• Tags / view by tag
• Color tasks to show priority
• Search for text, tags, due dates – in one list or across all lists
• New features added based on user voting

54. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
CheckVist
checkvist.com

55. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Lists - Trello
Boards Lists Cards

56. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Lists - Trello
Boards Lists Cards

57. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Lists - Trello
• Boards / Lists / Cards
• Cards can contain Images, check-box items, links
• Especially well-suited for visual thinkers
• Link files from Google Drive, Dropbox, Box, or OneDrive
• Share Boards and Cards by adding Members

58. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Trello
trello.com
trello.com/inspiration for examples

59. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Staying Productive -
Anonymous searching

60. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Anonymous Searching –
Duck Duck Go

61. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Duck Duck Go
• Anonymous Searching
• Clutter-free results page
• DuckDuckGo.com

62. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Staying Productive –
Password Manager

63. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Password Manager -
LastPass

64. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Password Manager -
LastPass
Works with all major browsers

65. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Password Manager
• Audits security of your passwords
• Generates Strong passwords
• Autofills forms
• Store Secure Notes
• Syncs across devices, online and offline
• Multiple OS, multiple browsers
• www.LastPass.com

66. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Staying Productive –
Temporary Email Addresses

67. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Temporary Email Addresses -
SPAM Gourmet
SPAMGourmet
Account
TRASH
Emails sent to
Temporary
Email Addresses
Keep
?
Real Email
Account
Yes
No
• Max # of messages
to that temp address
• Whitelisted sender

68. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Temporary Email Adresses -
SPAM Gourmet
SETUP - EXAMPLE
1. Create an Account: SpamKill
2. Tell SPAMGourmet where to forward the emails
that you allow it to forward:
YourRealEmail@gmail.com

69. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Temporary Email Adresses -
SPAM Gourmet
USE - EXAMPLE
1. Give someone a temporary email address:
NewEmail.3.SpamKill@spamgourmet.com
2. Email sent to that address will be forwarded to
YourRealEmail 3 times. Then they are deleted.
3. You can whitelist the sender.
4. The 3 can be any number up to 20.

70. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Temporary Email Addresses -
SPAM Gourmet
SPAMGourmet
Account
SpamKill
TRASH
Messages to
Temporary Email
Addresses
NewEmail.3.SpamKill
@spamgourmet.com
Keep
?
Real Email
Account
YourRealEmail
@gmail.com
Yes
No

71. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Temporary Email Addresses
• Temporary email addresses
automatically expire unless
sender is whitelisted
• Read the FAQs for advanced
features
• Less SPAM = more productivity
• SpamGourmet.com

72. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Staying Productive –
Automating Actions

73. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
IFTTT Example
This
(Action in a
Channel)
That
(Action in a
Channel)
IF THEN

74. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Automating Actions -
IFTTT
360+
Channels

75. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Automating Actions -
IFTTT
360+
Channels

76. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Automating Actions -
IFTTT
360+
Channels

77. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
IFTTT Examples

78. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
IFTTT Examples

79. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
IFTTT Example

80. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Automating Actions
• Many recipes shared by IFTTT community
• IFTTT.com

81. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Overview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools

82. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Bonus Tips and Tools –
Caps Lock / Num Lock Audible Alert
• aVOIDS TYPING AN ENTIRE LETTER TO mR.
sMITH THAT LOOKS LIKE THIS
• Avoids bouncing around the cells in your
spreadsheet instead of entering numbers….
• Beeps when Num Lock or Caps Lock or Scroll
Lock are pressed

83. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Caps Lock / Num Lock Audible Alert
Windows 10
• In Search bar, search for
“Accessibility”

84. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Caps Lock / Num Lock Audible Alert
Windows 10
• In Search bar, search for
“Accessibility”
• Select “View Current
Accessibility Options in Control
Panel”

85. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Caps Lock / Num Lock Audible Alert
Windows 10
• In Search bar, search for
“Accessibility”
• Select “View Current
Accessibility Options in
Control Panel”
• Click on “Make the
Keyboard Easier to Use”

86. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Caps Lock / Num Lock Audible Alert
Windows 10
• In Search bar, search for
“Accessibility”
• Select “View Current
Accessibility Options in Control
Panel”
• Click on “Make the Keyboard
Easier to Use”
• Check “Turn on Toggle Keys”

87. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Other Tools to Consider
Collaboration Hub –
slack.com
Surveys and questionnaires –
surveymonkey.com
Online Form builder –
jotform.com
Spreadsheet meets Database –
airtable.com

88. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Top 3 you will use
&
How you will use them

89. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Where do I find this stuff?

90. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Gizmo’s freeware

91. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Gizmo’s freeware
www.TechSupportAlert.com

92. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Duck Duck Go
Search the web for “best” of whatever tool you need.

93. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.2018
Where to get this presentation
http://bit.ly/TechToolsEGNC2018B
Questions?

94. Entrepreneur’s Growth & Networking Conference
DUQUESNE UNIVERSITY
07.June.201807.June.2018
Free Technology Tools
Please fill out the Evaluation Form
Thanksfor attending
bit.ly/TechToolsEGNC2018B
Jennifer Reissaus, MAS
Advertising Specialties Alliance
jmr@asalink.com
www.asalink.com
MarketingThatSticks.com