The document discusses work package 5 (WP5) of the FUTUREMED project. WP5 aims to implement an interoperable management information system to improve port operations. It will involve developing a single window platform for customs compliance and an intermodal chain visibility platform. The work is organized into phases including requirements assessment, platform development, and pilot implementation. The outputs will include reports and developing IT systems at pilot sites to test the platforms. The work will be carried out by various partners representing different countries and roles in the port sector.

1. FUTUREMED WP5
CERTH-HIT
FUTUREMED KoM, Rome, 19-20/7/2012
Projet cofinancé par le Fonds Européen
de Développement Régional
Project cofinanced by the European
Regional Development Fund

2. Contents
 Key Objectives & Role of WP5 within the
project (p.3 –p5)
 Overall WP5 Structure (P6 – P8)
 Key Outputs – expected results (p9 – p16)
 Organization of work in WP5 phases (p17 – P29)

3. WP5 objective
…..to implement an interoperable management
information system that will make Med Ports more
attractive by:
• removing current bottlenecks
• making passenger and goods transport flows
smoother and swiffer
• increasing interaction between port
operators, customers and stakeholders
• integrating the currently fragmented information on
ports characteristics, activities and specialisation

4. …FutureMed promised…
Interoperable information systems, which
a) integrate port systems with inland logistics infrastructures (e.g.
dryports) and with transport and service operators
b) will make benefit of the existing national ICT platforms and will be
finalized to define the blueprint of an integrated one-stop-shop
system transferable to all the MED area, composed of a specialized
freight transport management system and a specialized passenger
and touristic management system.
Specific applications to be developed:
1. a dynamic system for the real-time management of freight and
passenger flows, aiming at identifying actions to remove congestion
and bottlenecks in the interface between ports and related territories
(specifically ports included in cities).
2. solutions to digitalize intra-EU port-to-port and port-to-operators
communications related to bureaucratic duties (e.g. Customs).
3. solutions to enable visibility along the transport chain for the
operators.
4. solutions for specific supply chains (e.g. agro-food).

5. The FUTUREMED concept
WP 1: Project Management
WP 2 :
WP5 –To improve Information Management
Dissemi
nation Single window Visibility
Port
Cruise
passenger-freight
Hinterland infomobility
Platform (2) Platform(3) pilot
Pilot(a) Pilot (1)
Webplatform
Conferences
Training WP3 -Capitalisation Platform
Seminars
Practitioner
WS Observatory
Round Tables
Road show
with Show WP6 –Reduction of externalities
cases
6 Stakeholders Adria-
Agro-food Supply Chain
West Med
Platforms pilot
pilot

6. WP 5 Structure
 5.1 Assessment of operational ICT gaps for customs compliance
 5.2 Development of SW Platform for customs compliance
 5.3 Requirements assessment for intermodal chains visibility
 5.4 Development of Intermodal Chain Visibility Platform
 5.5 Pilots Implementation and Development

7. Budget allocation to WP5 phases
WP5 5.1 5.2 5.3 5.4 5.5
Staff costs € 898.253 € 198.833 € 142.000 € 150.737 € 135.426 € 271.257
Durable goods € 133.500 € 56.500 € 21.500 € 18.500 € - € 37.000
Consumable
€ 10.300 € 3.100 € 3.050 € 1.550 € 1.550 € 1.050
goods
Travel € 88.300 € 17.700 € 7.500 € 10.800 € 5.000 € 47.300
Services € 53.130 € 9.000 € 11.000 € 6.500 € 1.000 € 25.630
External
€ 629.674 € 112.000 € 82.200 € 47.691 € 100.500 € 287.283
expertise
Promotion € 44.630 € 4.000 € 1.500 € 13.230 € 1.900 € 24.000
Overheads € 115.542 € 33.922 € 18.011 € 17.035 € 16.858 € 29.716
TOTAL € 1.973.329 € 435.055 € 286.761 € 266.043 € 262.234 € 723.236

8. Budget allocation to WP5 phases
PARTNER Country WP 5 5.1 5.2 5.3 5.4 5.5
PLAZA SP 16% 27% 17% 21% 19% 5%
ZLC SP 10% 15% 11% 9% 8% 9%
VPF SP 10% 3% 3% 4% 18% 16%
CERTH GR 9% 7% 9% 11% 8% 9%
BSC SL 7% 9% 7% 6% 10% 5%
THPA GR 6% 10% 6% 8% 2% 5%
ITL IT 6% 1% 4% 4% 4% 12%
APOLBIA IT 6% 1% 10% 2% 11% 7%
CCEIA CY 6% 8% 4% 11% 4% 3%
APCivitavecchia IT 5% 1% 0% 1% 1% 12%
MINTRAGR GR 4% 1% 9% 3% 11% 2%
LAZIO REGION IT 4% 2% 0% 2% 0% 9%
TRAINOSE GR 4% 0% 16% 3% 0% 3%
AFT FR 4% 7% 3% 4% 3% 2%
FVG IT 2% 3% 0% 4% 0% 2%
UNIMB SL 2% 4% 0% 7% 0% 0%

9. WP 5 outputs
Platforms and IT systems
 Single Window Platform (WP5)… single window platform for customs
processes facilitation
 Chain visibility Platform (WP5)… an “interoperability enabling”
platform that mix the technical and the community dimension of the
transport chain operation within the infrastructure of the platform
Reports
1. SW Customs service Report
2. Customs SW Services Action Plan
3. Document Centric interoperability Framework
4. Demonstration Cases Communication Plan
5. Administration Community Awareness Plan
6. Technical Assessment Report
7. Business Assessment Report
Others
IT Systems implementation at pilots

10. The Single Window platform
The requirement
 Import Control System (ICS): requirement to handle pre-arrival
information (EC Customs Code amendment)
 ICS is to provide the basis for risk-based input controls on goods
arriving from third countries into the EU
 Pre-arrival information to be provided by submitting an entry
summary declaration (ENS).
The problem
 each EU customs authority has defined national specifications for the
ENS submission thus creating to the private actors of transport
industry sector a burden of complying with different specification of
the Customs authorities involved
 Compliance to National specifications
The “new” trends
 Blue Belt
 Modernized Customs Code

11. The Single Window platform
SW Platform
Customs
Ocean Country A
Carrier
Customs
Country B
Freight
Forwarder
Customs
Country X
Potential
content extension
Health Inspecting
Ocean Authority A
Carrier
Health Inspecting
Authority B
Freight
Forwarder
Health Inspecting
AuthorityX

12. The problem
The Visibility platform
Complexity of multimodal freight transport info exchange :
•lack of interoperability along supply chain
•need for provision of information several times for different purposes
•lack of information on multimodal availabilities
•lack of integration of information from tracking and tracing technologies and
intelligent cargo applications
inefficiencies, costs, reduced visibility of freight, perceived complexity for
multimodal transport, sub-exploitation of multimodal transport, non-optimized use
of existing transport infrastructure….
the challenges: global dimension; negotiability;
trust and data security; liability…..
The requirement
 A governances Platform managing critical information for chain efficiency
(example work on Single Transport Document promotion or port community
centered info pipeline achievement)
 Strong involvement of the freight community and individuals (through the FMed
Observatory and National Stakeholders Platforms)
Sharing of information requires trust and co-operation
Co-operation requires interoperability
Interoperability requires standardised solutions

13. Visibility for regulation compliance & efficiency
Railway
Shipper terminal Train Port Sea Port Sea Port Truck Retailer
Point of Origin Port of Loading Port of Discharge Point of Destination
Information pipeline(s)
Secured Advanced
content Inspection/
notification for Container & cargo Integrity Container
& closing Risk
of regulation during transit clearance
compliance assessment
container
Routing Updates on Exception Routing
Shipment Cargo Proof of
Planning Estimated handling at Planning
order consolidation Delivery
/rescheduling time of arrival terminals /rescheduling
•Information Flow should match Physical flow for efficient chain
management
•Common information for regulation compliance and chain
management processes

14. Interoperability for visibility
OL
TSP1
Point L
Where:
Point T TSP2
Origin Location (OL) TSP1
Point of Loading (Point L) TSP2
Transhipping Point (Point T) TSP2
Point of Discharge (Point D) TSP2
Point D Customs (C) TSP3
C
Local Distribution Center (localdistr) TSP3
Destination Location (DL) TSP3
TSP3
localdistr
DL

15. Interconnectivity for visibility
Connectivity
Layer
Existing Interoperability Islands Networked Freight Community
Big players SMEs Ports Big players SMEs Ports
• Network of Port Communities systems
• Capturing of status information from
different sources
• Port hinterland efficient interface

16. WP 5 outputs & project pilots
P 1: Spanish port-hinterland information system
Single Window
Platform PLAZA ZLC FVP
reqs
development
• Requirements testing
assessment P 2: AdriaWestMed
• Platform
reqs
development FVG FVP
development
• Pilot testing testing
Chain Visibility P 3: Strengthening the Med cruise tourism
Platform
BSC UM
• Requirements
assessment
• Platform P 4: Agro-food supply chain pilot
development
reqs ITL
• Pilot testing
Non-pilot partners/testing community
P 5: Passenger & freight infomobility
MoITN ThPA AFT CCEIA reqs Civitavecchia Port Lazio Region
CERTH TrainOSE Maribor Univ Interporte di Ore N. Sardenia Port

17. Phase 5.1 Assessment of operational ICT gaps
for customs compliance (1/2)
• Actors (ports, industry, customs) requirements identifications
Step1 : Capturing actors (surveys,experts meetings, biblio)
needs • Requirements prioritization (eg DELPHI with experts)
Step2 : Existing systems and • Overview of existing systems with particular
emphasis on Med Port System
trends • Current trends (Blue Belt, MCC, ..)
Step3 : SW services for MED ports • SW services-functions
System • Cooperative architecture with existing systems
Step4 : Public Consultation in 6 MED countries
Step5 : MED Custom SW Service Action Plan

18. Phase 5.1 Assessment of operational ICT gaps
for customs compliance (2/2)
Existing SW services Public MED Custom
PARTNER Coun systems for MED Consultation SW Service
Actors needs identification
ports
try mapping
System
Action Plan
Ports Industry Customs/ Authorities
LAZIO REGION IT × ×
APCivitavecchia IT ×
FVG IT ×
ITL IT ×
APOLBIA IT ×
MINTRAGR GR × ×
CERTH GR × ×
THPA GR ×
TRAINOSE GR
PLAZA SP × ×
ZLC SP ×
VPF SP × ×
AFT FR × ×
UNIMB SL × ×
BSC SL ×
CCEIA CY × ×
Observatory Members × × × ×

19. Phase 5.2 Development of a single Window
Platform for customs compliance (1/2)
SW Stakeholders SW Stakeholders
SW
PT v1 validation PT v2 validation Platform
Cooperation with 6.2

20. Phase 5.2 Development of a single Window
Platform for customs compliance (2/2)
PARTNER Platform Service Validation
Development &
Pilot Interfaces
development
LAZIO REGION
APCivitavecchia
FVG
ITL ×
APOLBIA ×
MINTRAGR ×
CERTH ×
THPA ×
TRAINOSE ×
PLAZA ×
ZLC ×
VPF ×
AFT ×
UNIMB
BSC ×
CCEIA ×

21. Phase 5.3: Requirements assessment for
intermodal chain visibility
EU projects (FP,MED)
Existing
e- National projects
logistics
Gap
solutions Business solutions-COTS
analysis
B2B SC
actors Liaison with
B2A/A2B Stakeholders’ Pt
view
(Document Centric) Interoperability Framework

22. Phase 5.3 Requirements assessment for
intermodal chains visibility
PARTNER E-logistics Gap analysis Document System
solutions centric Architecture
mapping interoperability
framework
X X
LAZIO REGION
X X
APCivitavecchia
X X
FVG
X X
ITL
X X X
APOLBIA
X X
MINTRAGR
X X
CERTH
X X
THPA
X X
TRAINOSE
X X
PLAZA
X X
ZLC
X X X
VPF
X X
AFT
X
UNIMB
X
BSC
X
CCEIA

23. Phase 5.4: Development of the intermodal chain
visibility platform
System
architecture
(5.3)
Pilots priorities
Platform
&
services
infrastructure
development
mapping
Platform
Infrastructure Visibility
solutions
Development
design
(interoperability)
2013 2014 2015
Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
5.4.1 Pilots priorities & infrastructure mapping
5.4.2 Visibility solutions design
5.4.3 Platform Infrastructure Development
5.4.4 Platform services development

24. Phase 5.4 Development of intermodal chain
visibility platform
PARTNER Pilots priorities Visibility Platform infra Platform
& infra solution development visibility
mapping design services
development
LAZIO REGION
X X X X
APCivitavecchia
FVG
X X X X
ITL
X X X X
APOLBIA
X X
MINTRAGR
X X X X
CERTH
X X
THPA
TRAINOSE
X X X X
PLAZA
X X X X
ZLC
X X X X
VPF
X
AFT
UNIMB
X
BSC
X
CCEIA

25. Phase 5.5: Pilots Implementation & Assessment
Role of pilots implementation & assessment in fulfilling MED
Strategic call requirements….
Cruise
Cruise
infomobility platform
best practice
Passenger / Freight
Market segment
Passenger
Single window Visibility AdriaWestMed
Freight
platform platform
AgroFood
SPHIIS
WP5 one-stop supply logistics port-urban
outcomes
shops chain platforms area
integration integration
WP 5 ICT Pilots
& transparency
WP 6 non ICT Pilots Focus

26. Phase 5.5: Project pilots Implementation
Pilot 1: Spanish port-hinterland information system
Methodology
Analysis Requirements Pilot test
base
Pilot 2: AdriaWestMed
Analysis & assessment Port networking
Pilot 3: Strengthening of the global competitiveness of Med cruise tourism
Best practice analysis Best practice transfer
ICT ICT
Pilot 4: Agro-food supply chain pilot
Legal SC
SC mapping ICT reqs Evaluation
framework definition
Pilot 5: Passenger & freight infomobility
User needs System design Pilot test Evaluation
WP5 WP6

27. Phase 5.5: Pilots Implementation & Assessment
5.5.1 Demonstration Scenarios Development
Early description of Demo case + implementation scenario
+demo time schedule
Establishment of Demo stakeholders group
Definition of KPIs to be reached & assessment methodology Demo Cases
Pilot Implementation in accordance to scenario Communication Plan
5.5.2 Pilots Industry & Administration Community awareness
Objective: to raise awareness to the pilot related communities
both at Public (customs, ports, railways) and private sector Community
(terminal operators, exporters, cargo owners, shipping lines, Awareness
frforwarders etc) Communication Plan
of the capabilities of the solution and increase participation of
industrial actors in the demonstration activity.
5.5.3 Pilots Implementation Assessment
Technical Assessment Report
Business Assessment Report
This task foresees two types of assessment:
•Technical assessment which aims to evaluate technical aspects
such as user friendliness, robustness, interoperability with ICT
solutions…
•Business assessment evaluating the impact to process
facilitation, operations efficiency etc

28. Phase 5.5:What is assessed ?
Technical Business
Evaluation Evaluation
SW Platform SW Platform
(CERTH) (CERTH)
Intermodal SC Intermodal SC
Visibility Visibility
Platform Platform
(CERTH) (CERTH
Spanish Port Spanish Port
Hinterland Hinterland
Intermodal IS Intermodal IS
(PLAZA) (PLAZA)
Passenger and Passenger and
freight Info- freight Info-
mobility Pilot mobility Pilot
(ITL) (ITL)
Cruise Best
Practice Pilot
(BSC)
AdriaWest Med
(..)
AGROFOOD
(ITL)

29. Phase 5.5: Pilots Implementation & Assessment
PARTNER Development Pilots industry & Pilots
of demo admin implementation
scenarios community assessment
awareness
X X
LAZIO REGION
X X
APCivitavecchia
X X
FVG
X X
ITL
X X
APOLBIA
X
MINTRAGR
X X
CERTH
X
THPA
X
TRAINOSE
X X
PLAZA
X X
ZLC
X X
VPF
X
AFT
X
UNIMB
X X
BSC
X
CCEIA

30. Thank You !!
Looking forward for cooperating with you!!!
gea@certh.gr
lgagatsi@certh.gr
halatsis@certh.gr
Projet cofinancé par le Fonds Européen
de Développement Régional
Project cofinanced by the European
Regional Development Fund

31. Discussion issues

32. The…FUTUREMED Platforms
ICT  FUTUREMED Capitalisation Platform (WP3)… an active promotion
ORG tool for dynamic interaction with external parties, beyond the
lifespan of the project.
ORG  Observatory (WP3)… an open and well networked stakeholders
community, providing solutions for critical knowledge exchange
ICT
and support to policy implementation along with a compliance
facilitation platform
ICT  Single Window Platform (WP5)… single window platform for
customs processes facilitation
ICT  Chain visibility Platform (WP5)… an “interoperability enabling”
platform that mix the technical and the community dimension of
the transport chain operation within the infrastructure of the
platform
ORG  6 Stakeholder Platforms (WP6 )… involvement of public and
private sectors bringing together port authorities, shipping
companies, rail/road operators and logistics operators would
contribute to find solutions, raise awareness and stimulate
concrete actions which can “reduce the volume of road traffic”.

33. The…non – FUTUREMED systems/tools
 National Custom Single Windows (in particular…Italy, Greece, Spain,
France, Slovenia, Cyprus)
 UIRnet – Italian National Platform for integrated logistics and
intermodal transport . The platform offers Traffic information service designed to
assist the one-way "trip" of freight, from pick up to delivery (with focus on road haulage).
They include:
 Management of tracking and tracing haulage
 Prevention & management of critical situations (eg theft, delays, ...) that could
impact journey safety and delivery schedules
 The exchange of information and messages between logistics operators directed at
individual or group operators identifiable via different variables (location, size of the
vehicle, freight product category, ...)
 Collecting and processing haulage and traffic information, which when assemble can
be used to support of decisions in planning and execution of logistics

34. Two types of Information Systems within
FutureMed
Stand-alone Pilot-specific
Single Window Spanish port-
platform hinterland IS
Passenger &
Visibility freight
platform infomobility IS

35. WP 5 outputs & the role of non-pilot partners
Single Window Requirements Platform Pilot
Platform assessment development testing
MoITN X
CERTH X
ThPA X X
TrainOSE X X
AFT X
Maribor Univ X
CCEIA X
Chain visibility Requirements Platform Pilot
Platform assessment development testing
MoITN X
CERTH X
ThPA X X
TrainOSE X X
AFT X
Maribor Univ X
CCEIA X

36. Partners involvement in WP5 phases

37. The FUTUREMED Observatory
Characteristics
 the Observatory will live after the project’s completion
 the Observatory will make use of tools developed during the project
(e.g. web portal in phase 2.2)
Tasks
 to “store” all project results (intermediary and final) in an easily
accessible form by all interested parties
 to provide a forum of all relevant stakeholders, after the project is
completed
 to define targets for the project pilots at the medium- and long-term
 to monitor the implementation of the project’s medium- and long-
term recommendations and assess their actual impact in relation to
the targets set for each project pilot
 to consolidate the FutureMed results with the results of other
ongoing Med projects (e.g. MedNet)
Issues to be resolved
 overlap/similarities with the stakeholders’ platform (phase 6.2)
 overlap/similarities with the capitalisation platform (phase 3.1)