042023 Pre-Reading Deck H-2 Menyampaikan Paparan-vF.pdf

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© 2020 PT. Deloitte Consulting
Materi Pengembangan Kapasitas BOD-1
dalam Menyampaikan Paparan

2
Training Overview
Penyampaian Paparan
± 40 orang
Jumlah Peserta
• SVP/EVP/SEVP Induk
• Dewan Direksi Anak Perusahaan dan Perusahaan Afiliasi
Peserta
Jam Detail Aktivitas Mekanisme
09.00 – 09.02 Pembukaan
09.02 – 09.07 Sambutan Dewan Direksi
09.07 – 09.30 Fundamental Delivery Skills One-Way Delivery
09.30 – 10.00 Tailoring Communication Method to your Audience Interactive Delivery
10.00 – 10.30 Effective Delivery of Information One-Way Delivery
10.30 – 10.45 Q&A
10.45 – 11.30 Putting your Skills to Practice Praktik
11.30 – 11.45 Key takeaways dan closing ‘Presentation Skill Training’ One-Way Delivery

3
Sesi 1: Fundamental Delivery Skills

4
01
PREPARATION
1. Set Goals
2. Analyze audience
3. Determine key
messages
4. Develop storyline
5. Sketch
02
SLIDE MAKING
1. Titles
2. Content
3. Visual
4. Review & Revision
03
DELIVERY
1. Prepare & practice
2. Present to the
audience
3. Achieve goals
An impactful presentation requires effective
delivery skill.

5
Delivery
3 Key elements to deliver an impactful presentation
Delivery Skill
Knowing your
Target Audience
Effective Delivery
of Key
Information

6
Facial Impact
and Eyes
Body Posture Appearance
Focal Impact
4 Fundamental Delivery Skills to Deliver an
Impactful Presentation

7
What to avoid:
• Swaying, rocking, dancing, pacing –
distracting for audience
• Slouching forward
• Hands in pocket, fidgeting with items,
army man, fig leaf
Your Posture has an Impact on How Confident,
Credible, and How Well you Can be Heard

8
General rules for dress in presenting:
1
2
3
Match your audience but be one step up
Think about what makes you comfortable
Ensure you do not need to re-arrange yourself in front of
your audience
Sending Message to Audience through
Appearance

9
Your facial expressions should be congruent with the message you’re delivering.
Smiling will add warmth to your presentation. However, if you are delivering bad news such
as people being made redundant, then a smile will send a mixed message.
Builds rapport
with your
audience
Provides two
way
communication
Gain feedback to
understand if they
are receiving your
message
Positive impact on
your credibility
Be careful you
don’t miss out
sections of
your audience
If you forget what to say:
Looking up, around on
the floor
Pausing breathing,
maintaining eye contact
Tips on maintaining good eye contact:
Maintain Face and Eye Contact
Facial Expression
Facial Expression
Eye Contact
Avoid rapid
glancing, looking
nervous and
unsure
Advantages of eye contact:

10
Vocal quality is how you ensure you sound confident, powerful and your message is
memorable. These are number of aspects to consider in voice quality:
Modulation (Inlection
upward and downward)
Articulation Volume / projection
Pace Pitch (tone) Pause / silence
Monotone
Speaking too fast or too slow
High pitch
Volume too soft
Mumbling
What to avoid:
Maximising Impact through Vocal Quality

11
The MORE you PRACTICE
The BETTER you GET
Delivery
3 Additional tip: Prepare and Practice

12
Sesi 2: Tailoring Communication
Method to your Audience

13
Bullet
Dash
Sub-bullet
Workers
Union
Managers
and Staffs
Business
Partners
Ministry
Officers
Board of
Commision
er & Share
Holders
Board of
Directors
Stakeholder
Groups
Who’s listening? And Why are they listening?

14
1. How big will the group be?
2. What are they like?
3. What is important to them?
4. Why are they here? What do
they think they’re going to
expect of this presentation?
5. How can you solve their
problems?
6. What do you want them to do?
7. How might they resist?
8. How can you best reach them?
Things to consider:
Knowing your Audience

15
Practice: Identifying your Audience
Choose your Audience
Board of Directors
Regional Government
Minstry Officials (e.g.
MOF, MSOE)
Public-Private
business partner
As a group, take some time to brainstorm and write down the ”knowing
your audience” considerations and how they apply for your audience.
Then:
• Decide on a theme that is of particular interest to them
• Explain to impact and meaning on the topic for them

16
Sesi 3: Effective Delivery of
Information

17
The Data Scientist The Storyteller
The Closer The Director
Data, analytics, facts, and figures to
make your point and persuade your
audience
Focus on making an emotional
connection with your audience
Have a clear linear flow, with logically
structured slide decks and clear
transitions
Cut right to the chase, deliver the
bottom line and skip all the boring stuff
Different Styles of Presenting

18
Consistent
Perspective
Comprehensive
Understanding
Effective Visual Aid
Efficient Structure Concrete goal and
follow-up steps
Elements to Effectively Deliver Key Information

19
Benefit
What will the
audience get
as the result of
listening
carefully?
Map
The agenda you
will follow
Objective
The goal of the
presentation
Context
Relevance to the
audience
Establishing Structure of your Message: COMB

20
3
Present clear
data that
makes sense
5
Audience needs to
sympathize with
th story and
connect to it
1
Every datum
or detail
should be in
context
6
Walk your
listeners through
the challenges
without
overwhelming
too much
2
Audience pay
attention and
helps them to
understand it
4
Audience to be
engaged with
the message
Powerful & flowing
storyline
We need to make sure:
Relevant content
Determining the Structure of Delivery

21
Maintain audience attention with different key points through out the
presentation to maximize learning retention.
Chunk
Links
Structuring your Content: Chunk & Links
Introduction Body Conclusion
Key Point
Key Point
Key Point
Final
Conclusion
Audience
Attention
Time

22
Keep it simple Relevant to
topic
Refer to visual
Use colour but
not overdo it
Effective Use of Visual Aid to Support Delivery

23
Tips to end your presentation with an impact:
Conclusions should
be properly
announced to
regain full
attention
The conclusion
should be short,
definite and
conclusive by
summarizing the
main points
Q&A session if
appropriate
Take-home
message that the
audience should
remember, state
the next action
Finish Strong

24
How to say
“I Don’t Know”
Using the
Parking Lot
Seek to
understand
Additional Tips: How to Manage Questions

25
How to say
‘I Don’t Know’
…and get away with it

26
The
Parking
Lot
When do you
‘park’ questions?
• Addressed in an
upcoming part of the
presentation
• A challenging question
that can be deferred for
later discussion
• Lack of time to address
the question fully

27
Clarify questions if
you’re unsure.
Master the art of paraphrasing. You’ll thank us
later.

28
Sesi 4: Practice your Skills

29
Challenge #2 (Presentation Exercise)
How could HK contribute on the relocation of IKN
(Ibukota Negara) in order to optimize Indonesia’s
economic growth?
How could HK elevate the quality of trade-and-
transport related infrastructure in Indonesia?
How could HK increase its contribution from its
construction services to improve Indonesia’s
Balance of Payment?

30
Key Takeaways

31
What have we learned today?
Effective Delivery
Skill
Knowing your
Audience
Structuring your
Delivery

32
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