Fixed Asset Management in Tally.ERP9 Email : info@yennes.com, parthiban.k@yennes.com Contact : 044 - 43931111, 9840886815

1. Fixed Asset Management – Tally.ERP9

2. About YENNES
21 Years of Excellence
YENNES Infotec (P) Limited was established in the year 1994.
Multiple Branches
YENNES Infotec (P) Limited has its branches in multiple locations, including Puducherry and Madurai in Tamil Nadu, and
has emerged as an Authorized Master Tally Partner in Tamil Nadu.
Our Mission
“We look to enhance the business of our clients by implementing robust technology
driven solutions and by developing a sustainable long term relationship with our clients
to ensure that we share mutual growth and benefits”
SERVICES OFFERED BY YENNES
YENNES has stood tall in this highly competitive market through its efficient solutions
which are dependable and centered towards meeting the client needs.
Currently, YENNES offers the following services:
Tally Support
Tally Sales
Tally Implementation
Tally Customization
Tally Training

3. Clients

4. Why to choose Tally ?
The Complete Business Management Solution
At Tally, we have a hard-earned reputation for empowering businesses with stable, effective
software products. Tally.ERP 9 has all the features required for high-performance business
management.
Advantages :
• Powerful remote capabilities that boost collaboration
• Easy to find qualified personnel
• Easy to customise
• Low cost of ownership via quick implementation,
Tally Integrator, Support Centre...

5. Why Tally.ERP 9?
• Tally.ERP 9 with its numerous built in
capabilities and functionalities is flexible enough
to adapt to rapidly evolving business processes.
• Features can be implemented as your business
grows
• Solutions can be designed, developed, deployed
and implemented within a short span of time
• Solutions can be implemented incrementally
• Interface with other business applications
• Easily Maintainable with Limited Resources
• Trusted and Value for money
Tally.ERP 9 is an enterprise platform that is designed to meet the challenges of growth
Customisability
Implementability
Supportability
Flexibility
Scalability
Integrate-ability
Tally.ERP 9

6. Tally.NET Services

7. Tally.ERP 9 - The Technology Behind
• 3 tier architecture which provides immense
flexibility
• Native Scripting Language - Tally Definition
Language (TDL)
• Inbuilt Object Oriented Database
Management System (OODBMS)
Benefits:
• Robust and reliable engine
• Very small foot print
• No additional third party licenses are required
• Low hardware infrastructure requirement
Tally.ERP 9 keeps the user insulated from and yet provides the technological strength

8. Tally.ERP 9 - Implementation of Features
Tally.ERP 9 provides immense flexibility in the way it is deployed and implemented for
various business scenarios and geographies.
 Self implement Tally.ERP 9 based on business requirements and get started
 Flexibility to implement additional features at any time during the financial year
 Implement as per the special needs of your business entities
 Existing reports and forms can be customized
 New reports, processes and functions can be built
 Industry / vertical specific solutions can be developed to address specific
segments like Distribution, Construction, Automobile...
Building Business specific solutions on Tally.ERP 9
Tally.ERP 9 is designed to provide and support customized & extended solutions that
will add new functionality, business processes and operations. Hence, if you require
customizations, Tally.ERP 9 is extendable.

9. Challenges of Fixed Asset Management
Dealing with the volume of data
Information about Depreciation
Proper system to record all information
Maintain the Asset Register
Data Capture
Streamlining Compliance
Exploits real-time access to asset descriptions and analysis
Making more frequent audits a viable proposition
More efficient time & use of resources

10. Efficient Accounts Management
• Simple voucher entries and auto updation of the same in the reports
and total calculations
• Provides a very simple platform to operate with even basic
accounting knowledge.
• Effective accounts management ensures that all statutory
compliances are up to date.
• Easy monitoring and management of receivables and payables.
• Group and Individual Company performance reports
Uniqueness Addressed:
“Multiple Entities under the same roof.”
“Greyness (Ambiguity) in transactions.”

11. Fixed Asset – An Overview
 Fixed Asset Management – An Overview
 Structure of Fixed Asset Management
 Tally.ERP 9 for Fixed Asset Management
 Process Flow
 Primary Requirement
 Tally.ERP 9 – Fitment

12. Structure of Fixed Asset Management
Fixed Asset
Management
Depreciation
Methods
MIS
Reports
Asset
Classification
Asset
Depreciation
Asset
Disposal
Capital
Purchase

13. Fixed asset management – An Overview
DEPRECIATION
METHODS
FIXED ASSET MANAGEMENT ON TALLY.ERP 9
MIS REPORTS
ASSET
DEPRECIATION
· User can define the
depreciation methods
· Rate of depreciation can
be defined for various
depreciation method
· Date of applicability of
depreciation can be
mentioned
· Asset depreciation
details can be recorded
along with below
mentioned details
- Asset location
- Asset ID
- Put to use date
- Custodian name
- Purchase rate and
quantity
· Asset put to use report
· Insurance details
· Warranty & AMC details
· Custodian details
· Asset Register
ASSET
CLASSIFICATION
CAPITAL
PURCHASE
ASSET
DISPOSAL
· Asset group creation
with depreciation
method, effective date
and rate tag
· Item classification with
- Location details
- Supplier name
- Bill Date
- Put to use Date
- Insurance Details
- Warranty Details
- AMC Details
· Below mentioned details
can be recorded while
capital purchasing
- Asset location
- Asset ID
- Put to use date
- Custodian name
- Purchase rate and
quantity
· While disposing assets
below mentioned details
can be captured for
reference in fixed asset
register
- Asset location
- Asset ID
- Put to use date
- Custodian name
- Purchase rate and
quantity

14. Primary Requirement – Depreciation Method
Category / Module Major Requirement Explanation
Depreciation
Method
Depreciation method
name
Various depreciation methods can be created in the system
using depreciation master. Depreciation rate can be defined
with its date of effectiveness.
Classification of assets Provision to segregate certain group of asset under one
category is provided. Methods of depreciations and rate of
depreciation can be mentioned here so that it can be further
referred.
Grouping of asset Various assets can be grouped under a single group so that
same depreciation methodology is applicable to all the items.
One time configuration in group level will be applicable to all
the items.
Asset items Asset item can be created under certain group. Master will
contain the details like supplier of the asset , billed date, rate,
total cost, AMC, Warranty, service, location and put to use
date details.

15. Tally.ERP 9 Fitment – Depreciation Method
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Depreciation Master Creation Yes
2 Tagging of masters under fixed asset group Yes
3 Multiple master creations Yes
4 Tagging of Depreciation methods to asset
classifications with rates
Yes
5 Fixed asset report generation based on
depreciation methods
Yes

16. Asset Classification
Category / Module Major Requirement Explanation
Asset Classification Asset classification User can create asset classification and mention the
method of depreciation. Effective date and rate of
depreciation can be also mentioned at this place.
Asset group creation Multiple asset groups can be created under the asset
classification. Asset group will inherit the property of
asset classification.
Asset item creation Asset can be created under a particular asset group. Detail
of supplier from whom the asset item is purchased and
bill date are captured in the master.
Put to use date According to companies act, the depreciation is to be
calculated on the asset put to use date.
Insurance & Warranty Policy details, expiry date, type of insurance and effective
date of insurance with AMC details can be stored for
future reference in asset item master.

17. Tally.ERP 9 Fitment – Asset classification
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Asset classification Yes
2 Set/Alter depreciation details Yes
3 Method of depreciation Yes
4 Effective date Yes
5 Rate of depreciation Yes
6 Asset group master Yes
7 Asset item master Yes
8 Asset location details Yes
9 Asset ID details Yes
10 Asset supplier name Yes
11 Bill date for asset Yes
12 Put to use date for asset Yes

18. Process Flow – Capital Purchase Management
Capital Purchase Asset Disposal Asset Depreciation
User can capture the location where the asset need to be put
after purchase
CAPITAL PURCHASE MANAGEMENT
User can create three different voucher types for
recording capital purchase, asset disposal and asset
depreciation
User can even mention the name of the concerned person who
will be the owner of the asset
User can tag the purchase rate as well as the quantity details
while raising the capital purchase invoice for future reference
Transaction details
are stored in database
Purchase /
Disposal /
Depreciation
details

19. Primary Requirement – Capital Purchase Management
Category / Module Major Requirement Explanation
Capital Purchase
Management
Capital purchase
management
Capital purchase records can be recorded in the system
with the complete details. Like, supplier from whom it was
purchased, Annual maintenance details and where the
asset need to be shipped.
Capital depreciation Based on the method of depreciation tagging at the item
level, user can record the depreciation details in the
system after a period of time.
Capital disposal Once the life of asset is over and need to be disposed.
Same can be captured in the system.
Custodian details System provide the capability to record the name of the
custodian under whom the asset is currently held.
Similarly the location where the asset currently resides.

20. Tally.ERP 9 Fitment – Capital Purchase Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Voucher type creation for capital purchase Yes
2 Capturing asset location details in transactions Yes
3 Asset ID details Yes
4 Quantity of asset purchased Yes
5 Rate of items Yes
6 Total Amount Yes
7 Custodian details Yes
8 Period under certain custody Yes

21. Tally.ERP 9 Fitment – Capital Depreciation Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Voucher type creation for capital depreciation Yes
2 Asset Name for which depreciation is calculated Yes
3 Asset ID and basic details Yes
4 Location where asset is currently available Yes
5 ID of asset Yes
6 Depreciated amount based on depreciation
methods
Yes

22. Tally.ERP 9 Fitment – Capital Disposal Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Voucher type creation for Capital disposal Yes
2 Location from where asset is disposed Yes
3 Item disposed details Yes
4 Quantity of item disposed details Yes
5 Disposal rate Yes
6 Disposal amount Yes
7 Custodian details who is in charge of disposal Yes

23. Primary Requirement – MIS Reports
Category / Module Major Requirement Explanation
MIS Reports Asset put to use report Asset put to use report provide the details of asset, when it
was purchased, purchased amount and from when the asset
is under operation. Facility is provided in report to enter
the put to use date. Since the depreciation is calculated
based on this date.
Insurance details report This report provides complete insurance detail for the
assets. Type of policies, policy number and expiry dates are
available in this report. Asset details which are not insured
are also available in this report.
Warranty number & AMC
details report
Report provide Warranty number and validity period of
assets.
AMC details are also available based on which servicing
decision can be taken.
Custodian report Report provide the detail of the custodian under whom the
asset resides with period wise.
Fixed asset register Fixed asset register provides complete summary of an asset.
Capital purchase, AMC, services history, warranty and
disposal details based on the period.
Schedule 3 reports Schedule 3 reports provide the depreciation details of an
asset. Information like Opening balance, depreciation
amount and the closing balance of the asset are viewed in

24. Tally.ERP 9 Fitment – MIS Reports
SL No. Requirement Part of Solution
1 Asset put to use report Yes
2 Insurance details report Yes
3 Warranty & AMC details report Yes
4 Custodian Details report Yes
5 Asset Register Yes
6 Schedule 3 reports Yes
7 Written down Value report Yes
8 Straight line Method report Yes

25. Data Integration to Tally
Also you can integrate data to Tally from Existing Software

26. Thank You!
Email : tdl@yennes.com Web : www.yennes.com
YENNES Infotec (P) Limited
5 Star Certified Partner