Creating and managing vendor panels doesn’t need to be complicated, especially if you leverage a VMS provider that helps with vetting and onboarding the agencies. Here are 8 tips that helping healthcare organizations in selecting & managing vendor panel you in-house VMS.

1. 8 Tips for Selecting and
Managing VMS

2. Introduction
● Deploying an in-house VMS, properly populating and managing your vendor
panel of staffing agencies is key.
● A dedicated VMS works much like the Managed Staffing Provider (MSP)
model.
● VMS access to multiple staffing resources – chosen and approved by the
health system itself.
● Choosing the right process can decrease costs, shorten time-to-fill rates, and
improve overall workforce outcomes.

3. 1. Incumbents First
● A robust VMS solution will support organizations in onboarding selected
staffing agencies.
● VMS can also make life easier for the staffing agencies.
● Lack of transparency makes it harder for staffing agencies to supply labor,
which increases the risk of a poor fit.

4. 2. Speciality Vendors
● Existing vendors may not be enough to fill all special needs or positions.
● Only niche staffing vendor can help in covering specialty areas ranging from
cath labs to surgery.
● Einstein II VMS has well over 400 approved agencies, including a wide range
of specialty vendors and all geographic areas.

5. 3. Most Experienced
● organization should also look at other staffing agencies based on their
experience in the marketplace.
● Focus on the most active agencies by submissions and staff type
● Also focus on agencies that filled applications in the applicable geographical
areas.
● Select the ones you deem to be top contenders to round out your vendor
panel.

6. 4. Add Agencies ad hoc as Needed
● After an initial VMS launch, circumstances can change, and needs can evolve.
● The Vendor panel too can evolve and flex with your needs.
● With the right VMS solution in place, can do the work for you by vetting and
onboarding the new agencies.

7. 5. Maintain a vendor panel of the right size
● Be careful not to make your vendor panel too expansive.
● A targeted group can focus more on your needs and forge better, closer
relationships.
● A right-sized vendor panel will strike the right balance between having a
healthy number of staffing agencies in the system.

8. 6. Facilitate Future Success with Your Best Vendors
● Relationship-building is a critical success factor.
● Talk to the vendors that provide the most successful submissions.
● Reward strong performance and encourage future success.
● Einstein II VMS, provides access of always-updated lists of each agency’s
main point of contact and current rates.

9. 7. Host Regular Webinars or Meetings with Staffing
Agencies
● One high-impact relationship-building activity is a recurring webinar or
meeting.
● Invite your entire vendor panel, and Start by thanking them for their
partnership.
● Go over current and upcoming open positions, and finally, open it up and ask
questions.
● If you use Einstein II VMS, we can set this up on your behalf.

10. 8. Ask for Special Help
● Sometimes your organization will have an unusual need.
● For example, one health system had a special need for hundreds of orders at
once.
● Einstein II VMS to encourage a few high-performing vendors to dedicate
resources to the special project
● And offer exclusivity arrangements to give those vendors a sense of
ownership.

11. For Added info, Read the blog from Einstein II
8 Tips for Selecting and Managing Your Vendor Panel