GDIT (General Dynamics information Systems) has found that VisibleThread speeds up our workflow often by as much as 40% and improve the accuracy and quality of our product substantially. GDIT has three use cases for using Visible Thread in the proposal workflow. They include: * Past Performance where we use both Visible Thread Discovery and a Past Performance Dictionary to research our archive of Past Performance descriptions * Resumes where we use a Concept dictionary to identify areas of non-compliance in the final resume * Graphics where we create a searchable PDF file and then use a Quality Dictionary to perform a quality control check on charts, tables and diagrams. This deck shows how.

1. VisibleThreadTM
in the Proposal Workflow
Date: October 21, 2015

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VisibleThreadTM
in Our Workflow
How We Use
Bid/No Bid
Win Theme
Hot Button
Checks
Plain
Language
Reports
Compliance/
Quality
Checks
Identify
Past
Performance
Compliance
Matrix

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VisibleThreadTM
Use Cases
• Past Performance – Find Archived Content to Reuse
• Resumes – Compliance is Everything
• Graphics – No Errors Allowed!

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Reuse Past Performance
Identify
Past
Performance

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Best Content to Reuse?
Step 1:
Identify Reusable Citations from Past Performance Archive
A: Compile Past Performance (PP) Dictionary
(Dictionary based on Sections L&M of RFP)
B: Upload Dictionary Under Quality Reports
C: Upload Archived Citations into Folder
D: Run Citations against Discovery to Find Those with
Most Relevant Information
E: Run Archive Folder Documents against Quality Dictionary to
Find Citations on Specific Topics

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Next Steps
Step 2:
Begin New Rough Draft Past Performance Citation
A: Export Dictionary Search to Excel Sheet
B: Copy and Paste from Excel to Word Document Template for
the Citation
C: Well Begun is Half Done! A Big Time Savings!

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Dictionary Search Results

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Dictionary Excel Sheet:
Cut and Paste to New Past Performance Template

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Resumes
Compliance/
Quality
Checks

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Resumes – Compliance is Everything!
Create Quality Dictionaries for
Each Key Position from RFP
1
STEP
Upload as Quality Dictionaries
2
STEP
Create Resume Folder
3
STEP
Run Resume Document against
Quality Dictionary for Position
4
STEP
Create Quality Reports to Show
Areas of Non-Compliance
5
STEP

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Resume Requirements and Compliance 100%

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Graphics Quality Control
Compliance/
Quality
Checks

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Graphics: No Errors Allowed!
Step 1: Create Quality Dictionary for Graphic Content
Step 2: Using Photoshop Combine All Graphics into Single
PDF File (Batch Save PDF)

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Graphics (cont’d)

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Graphics (cont’d)
Step 3: Using Adobe Acrobat, Perform Optical Character
Recognition (OCR) on PDF File to make the file searchable

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Graphics (cont’d)
Step 4: Using a Quality Dictionary, Scan the PDF File
PDF File
Select correct directory

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Graphics (cont’d)
Step 5: Export to Excel
Line 21 shows
Organizations
spelling mistake

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Step 5: Find and Correct Diagram
Graphics (cont’d)
Word misspelled,
send to graphics

19. Thank You~
Questions & Answers