Top Line information in OHSAS PDCA Cycle and Elements in each. Have a Happy Reading

1. OHSAS-18001 AWARENESS
OHSAS-18001: OCCUPATIONAL HEALTH AND SAFETY ASSESSMENT SERIES
PRESENTED BY : BABLU DEO, SHE IN-CHARGE, WEBSOL ENERGY SYSTEMS LIMITED, FALTA SEZ, W.B.

2. WHAT IS OHSAS-18001
• OHSAS 18001: This Standard is called “Occupational Health and Safety
Management System”.
• Developed by the British Standards Institute.
• Enables an organization to more proactively control health and safety risks
and improve its performance.
• Allows third-party certification/registration.
WHAT ARE THE REQUIREMENTS
Sl. No. Clauses OHSAS Requirements
1 4.1 General Requirements
2 4.2 Occupational Health and Safety Policy Statement
3 4.3 Planning
4 4.4 Implementation and Operation
5 4.5 Checking and Corrective Action
6 4.6 Management Review
Continual Improvement

3. 4.1- GENERAL REQUIREMENTS
• The Organization Shall Establish, Document, Implement,
maintain and Continually Improve an OH&S
Management system in accordance with the
requirements of this OHSAS Standard and Determine
how it will fulfill these requirements.
• An organization has the freedom and flexibility to define
its own boundaries and may choose to implement
OHSAS 18001 with respect to the entire organization or
to specified operating units or activities of the
organization.

4. 4.2- OH&S POLICY
MUST BE:-
 Appropriate to the nature and scale of the organisation’
risks.
 State commitment to continual improvement.
 Commit to comply with current Health and Safety
Legislation.
 Be communicate to all Employees.
 Be available to all interested parties.
 Be Reviewed & Signed by Top/Senior management.
 Documented, Implemented and Maintained.
 There are others requirements covering like
communication and policy review.
 Compliance with Legal Requirements.

5. 4.3- PLANNING
4.3.1 - Hazard identification, risk assessment and
determination controls
 Planning for hazard identified, risk assessment and risk control.
Organization have a procedures for Risk assessment and risk control and
use the outputs from these procedures in setting OH&S objectives.
 Hazard identified, risk assessment and risk control should be suitable for
the organization and sufficient and the hierarchy of control should be
focused on elimination, substitution, engineering Controls, administrative
controls and personal protective equipments.
4.3.2 - Legal and other requirements
 The OHSAS-18001 safety management system is intended to make all the
company’s employees aware and to have some understanding of their
legal responsibilities
 Legal and others requirements, organization must keep up to date records
of the legal and other OH&S requirements which apply to them and ensure
access to details of these requirements. The requirements must also be
communicated to employees and other relevant interested parties.

6. 4.3.3 – Health and Safety Objectives and Programme(S).
• Objectives are reasonable, obtainable and measurable.
• The OH&S objectives are should address to the OH&S issues.
• The OH&S issues that is specific to the site and to individual functions and
levels within the organization. It will also be useful to consider information
or data from internal sources such as safety council together with external
sources such as contractors and other interested parties.
• This programme should indentify all of the individuals who are responsible
for delivering the OH&S objectives. It is necessary also to identify through
the management programme the various tasks which need to be implement
in order to achieve each objective.
• The allocation of appropriate responsibility with the necessary authorization
for each task, together with allocated time-scales to each individual task
should be documented within the programme.
• It should also provided relevant training and consultation to the personnel
on the expected changes to working procedures.

7. 4.4 – IMPLEMENTATION AND OPERATION
4.4.1 – Resources, roles, responsibility, accountability and
authority.
• The role, responsibilities and authority of all personnel who perform duties
under the OH&S Management system should be defined. An organization
structure chart may achieve this, together with clear definitions of
responsibilities at the interfaces between different functions. There should
also be job description and qualified personnel, related to their
4.4.2 – Competence, training and awareness.
• This sub clause requires that personnel are competent to perform tasks that
may impact on OH&S and, when training is used to provide competence, it
takes into account and ability and literacy of the trainees and the risk to
which they will be exposed.
• It is the responsibility of each organization to ensure that they have the
correct competent people in place, it is the organization own decision who
they consider competent and they should have documented procedures for
ensuring the competence of personnel to carry their designated functions.

8. 4.4.3 – Communication, participation and consultation.
• Organization must be have procedures for communication on OH&S issues
and documented arrangements for employee involvement and consultation.
• The organization should encourage participation in good OH&S practices
and support for its OH&S and objectives.
• It also requires involvement by contractors and others visitors along with
company’s own employees.
4.4.4 – Documentation.
• The organization should document and maintain and up to date by date
documentation to ensure that its OH&S management system can be
adequately understood and efficiently operated.
4.4.5 – Document and data control.
• Documentation and data should be available and accessible when required,
under routine and non routine conditions, including emergencies. All of the
documents and data, which contain information that, is critical to the
operation of the OH&S management system should be identified and
controlled.

9. 4.4.6 -Operational control.
• Identify operations and activities where risk requires further control
• Plan these to ensure that
 Documented procedures are developed.
 Operating criteria specify key steps and requirements.
 Procedures addressing risks related to contractor goods and services.
 Establish design procedures to reduce/eliminate source of risks.
 Work Instruction.
 Control related to purchase goods, equipments and services.
4.4.7 – Emergency preparedness and response
• An organization should actively assess potential accidents and emergency
response needs.
1) Documented emergency plans and procedure.
2) Emergency equipments list.
3) Test report of emergency equipments.
4) Practice mock drills.
• The organization should plan to meet such needs, develop procedures to
scope of them, test its planned responses and seek to improve the
effectiveness of its response. A company’s position should no longer be
just reactive but they should be as proactive as possible.

10. 4.5 – Checking and corrective actions
4.5.1 – Performance measurement and monitoring
• The organization should establish and maintain procedures to monitor and
measure its OH&S performance on a regular basis. The time scale for this
regular should be set by the organization.
• Monitoring the achievement of OH&S objectives
• Quantitative and qualitative measures
• Implement Proactive and reactive monitoring measures.
• Calibration of monitoring equipment.
• Records of the above to be kept.
4.5.2 – Evaluation of compliance
4.5.2.1 – Establish, Implement and maintain a procedure for periodically
evaluating compliance with applicable legal requirements.
4.5.2.2 --Establish, Implement and maintain a procedure for periodically
evaluating compliance with other requirements to which it subscribes.

11. 4.5.3 – Incident, accident investigation and non-conformity, and
corrective, preventive action.
• Organization must have procedures for investigating accidents, incidents and
non conformity and for ensuring that appropriate corrective and preventive
action is taken.
• Handle, investigate, mitigate
 Accidents
 Incidents
 Non-conformances
4.5.3.1: Investigation process
 Team and procedures
 Root cause analysis
 Communicate the result of such investigation.
• Review action plans through risk assessment process.
• Handle or immediate action.
 Notification
 Emergency response
 Recordkeeping to facilitate investigation

12. 4.5.3.2: Corrective and preventive actions
• Corrective Action: Action to eliminate the cause of a detected nonconformity or
other undesirable situation.
• Preventive Action: Action to eliminate the cause of a potential nonconformity or
other undesirable potential situation
4.5.4 – Controls of Records
• Identification, maintenance, and disposition of Health and safety Records.
• Records must be:
 Legible
 Identifiable
 Traceable to the activities involved
 Easily retrievable
 Protected from damage, deterioration, or loss
 Held for specified and documented retention times
4.5.5 – Internal audit
Internal Auditing Needed to Establish:
• Conformance with management system.
• Whether systems are properly implemented.
• Proper maintenance of systems / procedures.
• Review of Previous Audits.
• Audit results to be informed to senior management.

13. 4.6-Management Review
• Top management needs to review the Health and Safety management System at
predetermined intervals (example: quarterly/Half Yearly)
• Excellent way for getting top management feedback and support for key projects.
• Establish a set agenda for the reviews:
• Objectives and Targets Update
• Regulatory Issues
• Audit and Regulatory Inspection Results
• Communications
• Action Items From Last Review
• Management reviews need to documented:
• Meeting minutes with attendees
• Hand-outs
• PowerPoint slides

14. PDCA METHODOLOGY
Sl.
No.
PDCA Methodology OHSAS-18001
Clauses
01 PLAN:- Establish the objective and processes
necessary to deliver results in accordance with
organization's OH&S Policy.
4.1
4.2
4.3
02 DO:- Implement the Processes 4.4
03 CHECK:- Monitor and Measure Processes
against OH&S Policy, Objectives, Legal and
Others Requirements, and Report the results.
4.5
04 ACT:- Take actions and to continually improve
OH&S performance.
4.6