Collaboration can be a real pain.
Changing clients demands. Endless email chains. Unclear expectations and goals. Late nights at the office to make a pressing deadline.
Does it always have to be so chaotic?
It really does not.
In this actionable webinar, you'll learn:
- planning strategies to meet your deadlines with less last minute stress
- how to use forms to automate requests for creative work
- techniques for cutting down unnecessary communication
6. Too much email + Changing Requests + Unclear goals =
Miscommunication and Stress
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7. Unique challenges in creative work
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Frequent iterations
Highly variable timelines
Requires uninterrupted time to concentrate
Collaboration and coordination with multiple stakeholders needed
10. hive.com@hive
What makes a good plan?
1. Identifies overall goals
2. Lays out all major milestones and deliverables (using templates if possible)
3. Include clear assumptions (that you can refer to if things change)
4. Sets our responsibilities and dependencies
5. Has the buy-in of all major parties involved (clients, executives, etc.)
6. Is quick to set up
13. hive.com@hive
What is Agile?
Time boxed, iterative approach to delivering work
Tasks are prioritized and move through a multi-step process
Involves regular check-ins and adjustment
Emphasizes adaptability and constant change
14. hive.com@hive
Stephanie Lin
Product Marketer,
Navigating Cancer
One marketing team’s transition to Agile
“there was a lot of
miscommunication when
prioritizing requests from
different groups.”
https://hive.com/case-study/agile-marketing-hive/
“It’s been motivating for us
to have a record of
everything we are
accomplishing each sprint.”
Before Agile After Agile
15. hive.com@hive
Top tips for implementing Agile
1. Break down work into small tasks that can be accomplished in the length
of a sprint
2. Have a backlog to keep track of ideas and lower priority deliverables
3. Have brief, regular meetings to check in on progress
4. Have retrospectives to identify areas of improvement
18. Forms can automate this process.
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1. Great for repeatable requests
that your team receives
2. Ensures consistency in work
product
3. Saves time communicating the
details
19. Let’s look at how uses Forms to create pins
Pin request form
(Typeform)
Plan project
(Google Sheets)
Allocate tasks to team
(Email)
Execute project
(Slack)
Pin request form
(Hive)
Plan generated and tasks allocated
automatically
Execute project
(Hive)
Plan Execute
Before
After
From 4 disconnected tools to one automated process
21. We all have too many emails and messages
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It takes an average
of 25 minutes to
return to the original
task after an
interruption.
A typical office
worker gets only 11
minutes between
each interruption.
22. How can we make collaboration more
effective and less distracting?
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23. Tips for efficient team communication
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1. Encourage team members to block off time for concentrated work
2. Keep conversations in context by threading them as much as possible
3. Limit notifications as much as possible
4. Reserve highly urgent requests to phone call or in person
25. To improve efficiency, requires that take time to analyze
previous processes and implement improvements.
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Plan
Execute
Review
Improve
26. Gather data on your team’s productivity
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Key metrics you could look at:
1. Number of tasks completed in a sprint (or other defined time period)
2. Number iterations on specific task or request
3. Average time to complete projects and/or tasks
4. Percent of tasks completed each sprint
28. So what’s next:
1. Build your first project plan in Gantt
2. Set up your first sprint
3. Identify a common request and build a form
4. Redefine team communication norms
5. Set up a monthly meeting to analyze team productivity
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Asana to keep track of actions
Slack to talk with developers
Box to store external content
Google Drive to store internal content
Google Sheets to keep track of who is working on what, and
Salesforce to report everything back to management
And we wonder why they find it hard to prioritize!
So how has life changed for them?
Add discount code on the last page – for those of you that sign up – for Hive
