AGENDA

1. 1. Drafting of notice
2. Agenda
3. Minutes
4. Job application letters
5. Preparation of cv

2.  Notice:
 The persons entitled to attend a meeting
must be informed of the time, place, date and
business of the meeting in proper time.
 The communication informing the persons
entitled to attend the meeting about time,
place, date and business of the meeting is
called the ‘notice’.

3.  An agenda is a list of meeting activities in the
order in which they are to be taken up,
beginning with the call to order and ending
with adjournment. It usually includes one or
more specific items of business to be acted
upon. It may, but is not required to, include
specific times for one or more activities.An
agenda may also be called a docket,
schedule, orcalendar. It may also contain a
listing of an order of business.

4.  Minutes, also known as protocols or,
informally, notes, are the instant written
record of a meeting or hearing.They typically
describe the events of the meeting and may
include a list of attendees, a statement of the
issues considered by the participants, and
related responses or decisions for the issues.

5.  Minutes may be created during the meeting by
a typist or court reporter, who may
use shorthand notation and then prepare the
minutes and issue them to the participants
afterwards. Alternatively, the meeting can
be audio recorded, video recorded, or a group's
appointed or informally assigned secretary may
take notes, with minutes prepared later. Many
government agencies use minutes recording
software to record and prepare all minutes
in real-time.

6.  A job application letter (also known as a cover
letter) is a letter you send with your resume
to provide information on your skills and
experience.This letter is your chance to “sell”
yourself to an employer, explaining why you
are an ideal candidate for a position.

7.  Do not duplicate your resume. The purpose of this letter is to
show that you are a strong candidate and to highlight your
relevant experience and abilities. Since your application letter will
be accompanied by your resume, make sure the letter does not
duplicate your resume exactly.Your resume is a general record of
your experience, education, and accomplishments. In contrast,
your application letter should show how exactly your background
makes you a good fit for a particular position.
 Tailor each application letter to the job. As mentioned
above, emphasize in your letter why you are an ideal candidate for
the specific job.This requires that you personalize each letter to fit
the specific company and position. Here's information on how you
can closely match your qualifications to the job posting.

8.  Be professional. Application letters have a
fairly rigid format — as hiring managers read
your letter, they will expect to see certain
information included in set areas.You have
freedom within the structure to be
personable, but it is important to stick to a
certain level of formality. Pay particular
attention to the professionalism of
your salutation and what you call the
employer.

9.  Use business letter format. Use the official business
letter format when writing your letter. Include your
contact information at the top, the date, and the
employer’s contact information. Be sure to provide a
salutation at the beginning, and your signature at the
end.The format listed below provides more
information on how to format your letter using official
business letter format.
 Edit, edit, edit. Employers are likely to overlook an
application with a lot of errors.Therefore, read
through your cover letter, and even consider asking a
friend or career counselor to read the
letter. Proofread any grammar or spelling errors.

10.  John Donaldson
8 Sue Circle
Smithtown, CA 08067
909-555-5555
john.donaldson@emailexample.com
 Date
 George Gilhooley
XYZ Company
87 Delaware Road
Hatfield, CA 08065

11.  Dear Mr. Gilhooley,
 I am writing to apply for the programmer position advertised in the Times Union. As requested, I
am enclosing a completed job application, my certification, my resume, and three references.
 The opportunity presented in this listing is very interesting, and I believe that my strong technical
experience and education will make me a very competitive candidate for this position.The key
strengths that I possess for success in this position include:
 I have successfully designed, developed, and supported live use applications
 I strive for continued excellence
 I provide exceptional contributions to customer service for all customers
 With a BS degree in Computer Programming, I have a full understanding of the full lifecycle of a
software development project. I also have experience in learning and excelling at new
technologies as needed.
 Please see my resume for additional information on my experience.
 I can be reached anytime via email at john.donaldson@emailexample.com or my cell phone, 909-
555-5555.
 Thank you for your time and consideration. I look forward to speaking with you about this
employment opportunity.
 Sincerely,
 Signature (for hard copy letter)
 John Do

12.  The letters CV stand for curriculum vitae
which is Latin for “course of life.”
 a detailed accounting of not only a person’s
past history of education, experiences and
qualifications but also related
accomplishments and is generally used
when an individual is looking for a job.