SAP Solutions for Managing Education in India

SAP Solutions for Managing and Delivery
of Education in India
Srikanth Bikumandla

© 2013 SAP AG. All rights reserved. 2Customer
Curriculum Management
Academic Structure
 Organisational structure linked with HR
 Organisation (colleges, schools, etc)
 Resources (rooms, projector, etc)
 Personal (teachers, professors, etc)
 Workflow
 Integrated academic structure
 Curricular management
 Program of study
 Specializations
 Courses
 Grouped courses
 Assessments (exams)
 Qualifications
 Rules/Regulations
 External structures
 External organisations
(University of Dubai, etc)
 External programs
 External subjects
 Exchange programs
 Academic Calender
 Timebased processes

Academic Calendar
 Planning processes (e.g. Module offerings and Event Planning)
 Academic processes (e.g. Admission and Registration per Session or
Academic Year)
 Check deadline rules (e.g. Registration, re-registration and de-
registration deadlines)
 Fee calculation (e.g. Fee payment per session or full Academic Year.
Add/drop periods)

Academic Structure on the web
 Standard XML export

SAP SLCM – selected functions
Event planning/ Resource management
Integrated event and resource planning
 Event planning with resource and conflict
analysis
 Interface to integrate external tools for time table
planning (z.B. Syllabus+, Evento)
Administration of teaching employees
 Integration in SAP HCM
 Resource for event planning
 Teaching workload management
 Integration to Identity Management
 Authorization concept for moduels, etc.
Application
Admission
Equivalency
Determination
Enrollment
Course
registration
Examination
& Grading
Academic
Advising
Progression
Graduation
De-
registration
Alumni
Self Services for students/ instructors/
academic advisors and faculty members
Reporting
Student Master Data
Academic CalendarStudent
Administration
Event Planning
Resources
Academic Structure
Rules & Regulations
Events
Student Financials
Teaching & Study
Master Data & Structures

Examination

Holds

Event Planning
 Create and store planning-relevant data of
permanent character:
– Include planning data into the Academic Structure
– Work with templates and copy timetables
 Schedule Events with various schedule patterns:
– Regular schedule and irregular schedule,
– Regular schedule with exceptions,
– Events without a schedule
 Integrated Resource Management
 Integration with Room Reservation
 Track teachers‘ workload and
integrate with SAP HCM –
Funds and Position Management
 Integration possibilities with
Scientia Syllabus+
Simplified Event Planning via one
screen

Model College Website

Enquiry from SLcM – without CRM
http://inst50828003a.blr4.sap.corp:8010/sap
/bc/webdynpro/sap/zwda_hriq_appln_form?I
V_MAIN_CAMP=SAP

Enquiry via CRM
Bi-directional Integration with CRM and SLcM
to sync the various status from applicant
to Alumnus in both the systems.

Apply Online via various Application Forms
Customer has a choice to choose any one variant and Adobe Interactive forms
needs additional Licenses

Secured Access to Applicants

ABAP Webdynpro Application

Adobe Interactive Form

Application form for device agnostic

Payment Gateway Integration

Track Application Status
Acknowledge Application Receipt
Check Application Status
http://inst50828003a.blr4.sap.corp:801
0/sap/bc/webdynpro/sap/zwda_hriq_c
andidate_statu?sap-
language=EN&MAIN_CAMP=SAP

Entrance Exam Scheduling
• Auto
Scheduling .
• Auto
Distribution of
of Hall tickets
based on
applicant
preferred
choice of
exam centers
FRF: To define
Centers,
Capacity and
Slots

Entrance Exam Preparation
Hall Tickets with Barcode Duplicate Hall Tickets
Link for Duplicate Hall tickets
https://inst50828003a.blr4.sap.corp:
8443/sap/bc/webdynpro/sap/zwda_h
riq_hall_ticket?sap-client=350&sap-
language=EN&MAIN_CAMP=SAP

Capture Attendance in Entrance Exam
Conduct CET College wise Attendance

Upload Entrance Test Results
Merit list Preparation
• Upload of
Student offline
and Online
Entrance results.
• Provision to
upload multiple
entrance test
results.

Framework to
define Program
wise eligibility
weightages..

Invite for Counseling/Interviews
Counselling
letters received to
all the applicants
to their emails
and notifications
can be enabled
via SMS*.

Admission Dashboard for Counselors
Admission
Audit Rules

Campus Selection and Seat Reservation

Grant Admission

Real-time Broadcasting of Seat availability

Admissions by State & Campus wise

Stakeholders Services
End State solution
Application Forms
Application Status
Hall Ticket
Upload Documents
Entrance Scores
Personal Profile
Time Table
Transcripts
Re-Registration
Re-sitting
Academic Standing
eLearning
Collaboration
Mentoring
Time Table
Research Publications
Maintain Class notes
Attendance Tracking
Internal Assessments
Online Grading
Advisory Service
Student Absences
Reporting/Dashboards
Student Performance
Attendance standing
Student Account
Statement
Class Notes
Facilitate Onboarding
and Grant Admissions
Collect Missing
documents
Upload Marks
Statutory reports
Assign Mentors to
Batches
Generate Parent
Logins
Act as Substitute for
faculties
Reports
Parent : Single Student
Sponsor: All Grantees

Portal Home Page

Manage My Profile:
Student’s can enter and edit the personal information like
 Personal Date.
 Address Details.
 Residency/Visa Details.
 Education Details.
 Employment Details.

Student Transcript Application.
Student’s can raise the request for Transcript’s with approvals by the respective department
Bonafide
Semester Mark sheet
ID card

Transcipts
Duplicate ID cardBonafide

Academic Work Overview.
Student’s can view registration details, Modules, Specializations and Performance Indices

Student Time Table
Student’s can view their Class Time Table.

Attendance Overview.
Student’s can view their attendance details.

Re-Registration

Examination - Regular and Re-Sitting

Student Expense Statement

Admit Card/Hall Ticket for Examination

Student Leave Application
Self Service for the student to apply for the pre-excused absences.
Provision to specify Reasons and send it to the HOD for approval (workflows)

Forums End-User.
Student’s have freedom for discussion on various topics with the help of Forums Application.

Wiki End-User.
Student’s can enhance their knowledge with the help of Wiki’s.

Learning Management Using Moodle
Student’s are provided with Learning Management Platform for taking online assignments and to access other eLearning content

Faculty Paper Details
Faculty can upload various papers like Research, Thesis and White Papers.

Instructor Time Table.
Instructors can view their scheduled time table
Update the class notes for each class.

Instructor Class notes
HOD can view the class
notes of all the
instructors.

Attendance Tracking

Student Absence History
Instructor can check the students attendance history for a given Event

Advisory Services

Continuous Evaluation
Instructor can update student through the session and grade independently or via consolidation of
multiple of internal Assessments.

IA Examination Marks Consolidate.
Faculty can consolidate the tests held in Class Room and online assessments held in Moodle via a
single screen.
Update Grades from
Moodle directly.

Online Grading

Moodle for Faculties to conduct Online Assessments
Faculties are provided with e-leaning feature with the help of Moodle.

Forums End-User.
Faculty have access to forums to discussion on various topics in discussion Forums.

Wiki End-User.
Faculty can enhance their students with the help of Wiki’s.

Forums Administrator.
Faculty are provided with Administrative/Moderator privileges for forums to Approve/Reject Threads.

Wiki Administrator.
Faculty are provided with Administrative privileges for Wiki.
.

Employee Self Services
Faculty can do Employee Self Service activities.

Assign Advisors to each Cohort/Section

Hostel Demand Report

Registration approval Framework

Re-Sitting Approval Framework

Create Logins for Parents/Guardian

Substitute for Instructors
Administrator can be mapped as a substitute to multiple instructors (P) or external (H)
/Adjunct Faculties to perform the maintain various activities
1. Attendance
2. IA Marks
3. IA Consolidate
4. Time Table class notes

Forums End-User.
Faculty have access to forums to discussion on various topics in discussion Forums.

Wiki End-User.
Faculty can enhance their students with the help of Wiki’s.

Forums Administrator.
Faculty are provided with Administrative/Moderator privileges for forums to Approve/Reject Threads.

Wiki Administrator.
Faculty are provided with Administrative privileges for Wiki.
.

4. Sponsor/Parent Self
Services

Track Grantee’s/Ward Performance
Sponsor Ledger

Check the Sponsor/Ward Ledger

View Grantee’s Ledger

Implementation Service for SAP Student Lifecycle Management
Scope Summary
Customer
Student Acquisition Student LifeCycle Management Self Services
CRM Lead and
Marketing
Management with
Integration to
SLcM
Applicant
Management in
SLcM.
Online/Offline
Applications
Payment Gateway
Hall ticket
Entrance Test &
Results
Merit List and selection
process
Student Accounting
Counseling
Admission and
Registration
Web services to
update Moodle LMS
Attendance
Batch Management
Re-Registration
Reporting
Internal Examination
Main Examination
Simple Progression
Grading
Simple Degree Audit
Framework.
Graduation & De-
Registration
Data Migration
Accelerators
Applicants
Students
Faculties
Parents
Sponsors
Administrators
Foundation
SAP Financials, SAP HCM Organization Structure, Personnel Administration,
Moodle and Big Blue Button as LMS for Academic DeliveryOptional Scope
Note: Numbers denote the Best Practice scenario number

SAP Solutions for Managing Education in India

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