Getting a venue ready for an event involves a lot of studies, attention to details, organization, and various follow-ups. If you present your prospective client a venue proposal letter that is well-formatted, you can persuade your client, and get recognized in the necessary skills required to handle the events or activities. We provide you a professionally designed venue proposal PPT. This business proposal entails an understanding of all the requirements of your customers. In event planning, the first step is to make an event planning proposal template that could either be for a personal or business function. Use this proposal PPT slides to highlight the critical points of your venue and explain how it is the perfect location to conduct any event. Attract your clients with a beautiful proposal that stands out from the rest. If you're a hotel or any event venue which offers event venue services, our sample proposal is a perfect product for you to pitch your potential clients and explain details about the location. The scope of the venue proposal includes essential sections like event overview, services, space, service timeline, rental fees, sample catering menus, location, etc. Provide here the photos of past events to prove your authenticity and gain the client's trust. All of our proposal slides are entirely editable. If you run venue management firm and tired of sending proposals and estimates which bring no positive results, look no further than this automated and polished event venue proposal template PowerPoint presentation.

1. 1
Venue
Proposal
Template
Prepared for : Client Name
Prepared by: -
User Assigned -
Designation -
Company Name -

2. 2
Cover Letter for Venue Proposal
Thank you for inviting ABC to respond to your RFP for hosting National Networking Conference in (add location) for
approximately 150 delegates.
Our enclosed proposal will provide the highest level of service and planning for your event with "wow" factor that our
venue has become known for.
We would love to collaborate with your team for further refining this proposal to meet your requirements.
Dear XYZ,
Regards,
User Assigned
Designation
Contact Details

3. Table of Content
3
About Us06
Event Overview01 Our Team07
Services Offered02 Photos of Past Events08
Service Timeline03 Client Testimonial09
Event Schedule04 Contract10
Your Pricing05 Sign-off11

4. Overview of Venue Proposal Services
4
Event Name National Networking Conference
Event Date XXXXXX
Event Time XXXX
Venue ABC
Location Boston
Guest Count 150
Theme Add Theme
Event Goals Add Goals

5. Venue Proposal Services
we Offered
5
Audio Visual
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Entertainment
› Text Here
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Catering
› Text Here
› Text Here
Security & Transportation
› Text Here
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Design
› Text Here
› Text Here
Your Text Here
› Text Here
› Text Here

6. 6
Service Timeline for Venue Proposal
Pre-Event
Planning
› Text Here
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Speaker
Accommodations
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Food/ Beverage
Preparation
› Text Here
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Preparing and
Distributing
Event Materials
› Text Here
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Welcoming Event
Attendees
› Text Here
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Physical Set Up
of Event Site
› Text Here
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7. 7
Schedule of Venue Proposal Services
Schedule Activity Time Room Remarks
Day 1
Registration 9 am – 9:30 am Hall A Text Here
Welcome Notes 9:45 am Hall A Text Here
Session 1 10:30 am Hall A Text Here
Day 2
Session 1 10:00 am Hall B Text Here
Session 2 11:30 am Text Here Text Here
Text Here XXXX Text Here Text Here
Text Here XXXX Text Here Text Here
Day 3
Session 1 11:00 am Hall A Text Here
Session 2 12:00 am Text Here Text Here
Text Here XXXX Text Here Text Here
Text Here XXXX Text Here Text Here

8. 8
Your Pricing for Venue Proposal Services
Category Facilities Price
Venue
Event Staff
$2,500Rental Equipment
Text Here
Food/Beverages
Catering Staff
$XXXXText Here
Text Here
Event Programming
Speakers
$XXXXVideo Production
Text Here
Your Text Here
Text Here
$XXXXXText Here
Text Here
Subtotal $XXXXX
Discount (XX%) $XXX
Tax (XX%) $XXX
Total Amount $XXXXX

9. About Us
9
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Our Major Clients
ABC is a Boston based event management company that is serving different industry
clients for over XX years. We are dedicated in helping our clients to host successful
events that strengthen their brand, foster relationships with existing clients and new
clients. We believe our unparalleled attention to detail will serve you well in
accomplishing all of your goals with your next event.
Our team of award winning professionals specializes in taking your event from
concept to production.

10. Carol Smith
Manager
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John Smith
CEO
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Peter Smith
Designer
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Our Team 1/2
10

11. Our Team 2/2
11
Name Here
Creative Director
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Name Here
Account Manager
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12. Photos of Past Events
12
This slide is 100% editable. Adapt it to your needs and capture your
audience's attention.
Text Here
This slide is 100% editable. Adapt it to your needs and capture your
audience's attention.
Text Here
This slide is 100% editable. Adapt it to your needs and capture your
audience's attention.
Text Here

13. Add
Testimonial
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Add
Testimonial
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Testimonial
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Client Testimonials
13

14. › The Company will handle the management and planning
duties as per described in the Schedule.
› Text Here
Company’s Duties
› 25% of the total amount on the day of Contract Signing.
› 50% of the total amount, 10 days prior to the event.
› Remaining after event completion
Payment
› Any changes made to this contract must be made in writing
and signed by both parties.
› Text Here
Cancellations
Contract
14

15. 15
Sign - off
› I have read the contract carefully and understand all the term & condition of working with ABC Studio.
› By signing below, I, XYZ agree to the mentioned Schedule, Pricing estimate and Contract set forth
above by ABC for my event on (Add Date).
› Text Here
› Text Here
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Signature
User Assigned
Company name
Signature
Client Name
Address

16. Contact Us
16
Address
# Street Number, City, State
Contact Numbers
0123456789
Email Address
emailaddress123@gmail.com

17. 17
Additional Slides

18. Mission
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your audience's attention.
Vision
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your audience's attention.
Goal
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your audience's attention.
Our Mission
18

19. 19
30 60 90 Days Plan
30
Days
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60
Days
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90
Days
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20. 20
Roadmap
05
04
03
02
01
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audience's attention.
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21. 21
Timeline
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2017
2016
2019
2018

22. 22
Important Notes
Notes 04
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audience's attention.
Notes 01
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Notes 02
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Notes 03
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23. 23
Mind Map
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24. 24
Target
1
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2
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3
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25. 25
Venn
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