The document outlines the steps in a company's purchasing process, including identifying needs, sourcing suppliers, establishing sales contracts, delivering goods, and requesting payment. It provides flowcharts and diagrams showing the flow of a purchase request from the initial requestor through approval, ordering, receiving goods, and paying invoices. The purchasing process aims to efficiently acquire needed goods and services while maintaining appropriate controls and approvals.

1. Purchasing Process
Your Company Name

2. Flow Chart of Purchasing Process
2
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Supplier
Approver
Requestor
Accounts Payables
Finance System
P.O.
Created
Create
Request
Approve?
Fulfillment
Goods
Received
GRNI Accrual
Created
Invoice Sent
Invoice
Input Into
Finance
system
Matched?
GRNI Accrual
Removed
Invoice Releases
for Payment
Payment Run
Prepared
Payment
Received

3. 3
01
02
05
04
03
• Product Description and
Specifications
• Your Text Here
Identifying Need
• Selection of Supplier and
Pricing
• Your Text Here
Sourcing
Requesting Payment
• Issuance of Commercial
Invoice
• Your Text Here
• Acceptance and
Inspection
• Your Text Here
Delivering
Establish Sales Contract
• Sales Agreement Terms
and Conditions
• Your Text Here
Process of Purchasing
with Sales Contract
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4. Purchasing Process Flowchart with Change Management
4
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Configuration
Administrator
Contract
Manager
Purchasing
Agent
Manager
System
Approves
Requisition?
Item Not
in
Inventory
Yes
Item
Arrives
No
No
Yes
Checks
Inventory for
Item
Create Purchase
Requisition
for Goods
Create a Purchase
Request for a
Software License
Prices
the Items
Receives Item
Places Order
With Supplier
Creates
Purchase Order
Creates CI
Record
Creates Change
Request
Change
Management
01
1a
1b
02
03
04
05
Installation
Required?

5. 5
Purchasing Process Icon with
Downward Arrow
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01. Text Here
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02. Text Here
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03. Text Here

6. 6
Purchasing Process Icon
with Gear
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01. Text Here
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02. Text Here
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03. Text Here

7. Purchasing Process Steps with Quality Control Acceptance
7
Product
Identification
Your Text Here Your Text Here
Supplier
Identification and
Question
Your Text Here
Quotation
Evaluation/
Negotiation
Award/
Purchase
Your Text Here
Expediting/ Delivery
Your Text Here
Quality
Control/ Acceptance
Your Text Here
Payment
Your Text Here
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8. Purchasing Process with Quotation and Order
8
Checking and Approval
of Bills for Payment
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Tender or Quotation
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Purchasing Requisition
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Purchase Order
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Acceptance and
Inspecting Material
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9. Purchasing Process with Sourcing and Requesting Payment
9
• Selection of Supplier
and Pricing
• Your Text Here
Sourcing
• Sales Agreement Terms
and Conditions
• Your Text Here
Establishing
Sale Contract
• Acceptance and
Inspection
• Your Text Here
Delivering
• Issuance of
Commercial Invoice
• Your Text Here
Requesting
Payment
• Product Description
and Specifications
• Your Text Here
Identifying
Needs
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10. Purchasing Process with Supplier and Quality Control
10
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05
Expediting/
Delivery
01
Product
Identification
02
Supplier
Identification and
Quotation
04
Award/
Purchase
03
Quotation
Evolution and
Negotiation
06
Quality control/
Acceptance
07
Payment
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11. Purchasing to Pay Process with Requisition and Delivery
11
• Search From
Catalogues
• Confirmation of
Special Terms
• Your Text Here
• Approve/Reject
Requisition
• Forward
Requisition
• Your Text Here
• Create PO
• Transmit PO
• Manage PO
Confirmation
• Your Text
Here
• Receive Goods
• Acknowledge
Goods Receipt
• Return
Rejected
Goods
• Your Text Here
• Receive
Invoice
• 3-way/2-way
Matching
• Your Text
Here
• Manage
Payment
Cycles
• Payment
Instruction
• Your Text
Here
Requisition Purchase Order
(PO)
Delivery PaymentApproval Invoice
Reconciliation
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12. 12
Address
# street number, city, state
Contact Number
0123456789
Email Address
emailaddress123@gmail.com
Thank You