Nursing Workshop

1. The Walton Centre

2. • 92 Consultants including
Honorary
• 43 Training Grade Doctors
(Lead Employer model)
• 23 Temporary and short
term Doctors (mixture of
junior and senior trainee)
• 4 Staff grade/Speciality
Doctors
• 1300 (circa) Total numbers
of staff in by the Trust
Implementation for Medical Staff

3. • Carter Review
• Agency rate trebled since
2013
• Approx. 430 Trained Nurses
& 235 Healthcare
Assistants
• Pilot site for Realtime
Multi-professional
• Implementation stage –
going live 1st July 2016
Implementation for Nursing Staff

4. Paper system
• Multiple versions of rotas in
circulation – most if not all
out of date the minute they
are printed out
• No “version” controls
or audit
• Compliance against EWTD
regulations, New Deal &
Trust / Contractual rules
• “BLACK HOLE”
• Duplicate entries into
ESR/Payroll

5. Electronic system
• Compliance
• Live/accurate data (if informed of Swaps!)
• Automatic interface for ESR / Payroll
– reduced admin time & pay errors!
– Increased accuracy of absence data
• Rota’s are fairer, transparent & produced further in advance
• Auditable version control
• Web Based so everyone can view on any device including mobile devices
• No paper to go missing - all leave and swaps request can be made electronically
• Numerous reports available – just a few clicks away

6. Benefits
• Agency spend spiked in 2013, at just under 1
million, since then we have saved 53% on
agency spend
• Managing Fixed Term end dates
• Managing contractual hours / time owed
• Clearly visibility over a full rota cycle for the
master user
• Evidence for compliance / escalation
• Email directly from system with updates /
shifts
• Skills for Health have been supportive and the
IT support really helpful
• Getting to know the system and it’s functionality
• Concerns from IT dinosaurs
• I personally found the system disjointed and the
screens are not intuitive – refresh
• Ongoing training for new co-ordinators

7. Lessons Learnt
• The importance of Senior “buy in”
to champion Workforce Planning
• Communication is key when
implementing any electronic
system
• Multi disciplinary engagement
• Be active in managing the rota on
a day to day basis
• Review of flexible working
arrangements

8. Questions?