The document proposes a budget plan for setting up a new Health Information Services (HIS) department at Khalifa Hospital. It will require an initial budget of 18,074 DHS for equipment, furniture, and office supplies in the first year. However, the department only has 10,500 DHS allocated, leaving a shortage of 6,799 DHS. It proposes purchasing critical equipment in year one and delaying other items until year two, when the additional budget will be 14,474 DHS. The department aims to improve patient care, reduce errors, and increase hospital revenues through accurate coding and record keeping.

1. Assessment 4:
(Budget planning)
HCL 2103
Submitted to: Paul Powrie
Student Name and ID:
 Shamsa Khalfan (H00132520)
Section:HCL21
Due Date June 2, 2013

2. Introduction:-
The purpose of the Health Information Services (HIS) is to contribute to
delivery of high quality health care to patients of the community by taking
responsibility for the completeness, accuracy, and provide of patients'
health care records and data at all times. Also, the staff must work
effectively and efficiency because it is very important to minimize errors
and maximizes profit. With the aim of achieve the goal for the hospital.
Also, HIS Department is needed to keep the information from the medical
records privacy at all times and respect the confidentiality of all patients. So
that’s why is important to have excellent health information services
department with high standard equipment’s and good quality. That will
help us to have better outcomes.

3. Rational:
The rational for our department is to explain what the issues are and why
we are doing this department. The Health Information Services (HIS) is vital
department because it links between patient data, improving billing and
collections efforts that will increasing revenue cycle performance .The
problems are that our budget for opening a new department which is called
HIS budget is not enough to purchase all of the office supplies that are
needed. We only have 10,500 Dhs in our budget. The hospital will start with
a capacity of 100 beds for the patients. In year one, we want to purchase
for our department top quality equipment so that will help us to keep the
equipment longer time with us. Therefore we decided to buy the necessary
equipment for this year and we will purchase the other office supplies the
following year this will have total cost estimate 32548 Dhs. We are
planning to open a new department of health information services and to
provide all of the equipment that is needed to handle patient data.
Moreover, we are trying to solve the budget problem by purchasing the
required equipment’s for this year to improve funding from the revenue
cycle with insurers.
Our project will be in Khalifa hospital which includes different departments
such as General medical, surgical and obstetric& gynecological services.
This project will take one year to be ready to open the health information
services department.

4. The goal of our project is:
The goal of our project is to save money through purchasing high quality
equipment. Moreover, we decided to get more than one quotation for the
equipment’s that is needed for our department with better price. This will
help us make our patients satisfied with the department. We decided to
split the office supplies that we will need for the Health Information
Services (HIS) department in12 months. And for the other equipment we
decided to buy it the following year because we have a limited budget.
Putting a correct code for a procedure which will makes sure that each
service has a right code so that it will help to have an exact amount of price
if not it will reject . To explain more the coding department is the most
important department in the hospital because the coding department is
like a revenue cycle which is connected between the hospital and insurance
company. On the other hand the coding department has the biggest
reasonability for the hospital because each procedure has to have a right
code number if not the hospital will not receive their money frominsurance
company. This will help us to have less medical error and better
organization profitability.

5. Example of coding procedures:
Each step that patients are going to do inside the hospital Health
information system will take capture for patient data. For example, when
the patient will enter in to the hospital the person who is at the front office
will ask him/her what type of insurance card they have and if it is not a
DAMAN or THQUIE the hospital will reject to treat the patient. Moreover
each processed that the patient will do at the hospital has its own code so
that for example if the patient will have an x- ray they will send the code to
the health insurance to approve the procedures that hospital has done for
the patient. This will help us to reduce medical error. Data handling to
improve patient record making and keeping.
The office equipment that we will need for the department is:-
- four computers for the different staff that we have working for us in
our department so that they can put all of the information of the
people that come to us also to connect with the other department but
we will only be getting two computers because we don’t have enough
money to get the four computers this year so we will be getting the
other two computers the following year.
- One printer for the department that is going to be sheared between all
of the staff we will need the printer to print and scan the papers for
the department and scan.

6. - One Fax machine that will be sheared between all of the staff to get fax
from outside and for us to send a fax to other departments or other
company’s
- We are going to have CERNER software that will be installed in to the
computers for the information of the patients.
 Systems: a computer system that can manage all the information to
allow health care providers to do their jobs effectively. So staff used
them primarily for managing billing and hospital inventory.
 Reduce medical errors and improve security.
- Four telephones one phone for each of our staff to take the calls and
make the appointments for the people, but we will only be getting two
this year as we don’t have the money and the other two telephones
the next year.
- A coffee Machine so that our staff can make them self’s a coffee when
they are at the office.
The furnishings that we will need for our department to
completed are:-
- four offices tables and chairs for the staff that are working for us we
will need to get the tables and chairs for the staff to work on but we
will get two tables and chairs because we have a limited budget and
we are already over budget for this year.

7. - One white board so that the staff can put any notes or ideas on the
board, in addition to we are going to get a filling cabinet so that the fills
of our department will all be in one place.
 In our plan we are projecting the cost for setting up the Health
Information Services HIS department of 18074Dhs for first year and
for second year we want14474Dhs. In addition, we only have 10,500
Dhs in our budget but we need (-6799Dhs) for the first year and in
the second year we need (-3849Dhs).
 For the second year we have planned to purchase furnishings for the
department which are two desks (882Dhs each) and two chairs (550
Dhs) and for the office equipment we have organized to buy two
computers which are (4,500 each) also, we will require two office
phones which are (500 Dhs each). We will purchase two (CERNER)
software systems (855 Dhs each). The total budget for the second
year is estimate 32548 Dhs.

8. Benefit Analysis:-
- The coding department will help us in putting the correctcodes for a
procedurewhich will make surethat each service we are providing
has a right code number. This will reducemedical errors.
- Make better reportand better patient’s data.
- Improvehealth care.
- Reduce medical errors and improvesecurity.
- Increaserevenueof the hospital through has more patients.
- The staff mustwork effectively and efficiency because it is very
important to minimize errors and maximizes profit.