This document discusses how SAP Project Portfolio Management (PPM) and Fiori apps can be used for efficient project portfolio tracking. It provides an overview of GyanSys, a systems integrator and application support provider. GyanSys has implemented SAP PPM for various clients to manage projects, expenses, budgets, and resources. Fiori apps improve the user experience of PPM and help drive user adoption. Examples are provided of out of the box and custom Fiori apps developed for time tracking and project estimation.

1. Efficient Project Portfolio Tracking with SAP PPM and
Fiori
Neeraj Sahu, GyanSys
Praveen Kumar, GyanSys
February ‘16

2.  Session Overview
 About GyanSys
 SAP PPM for Various Business Scenarios
 Tracking expenses and Budget with Fiori Apps
 User friendly UI for better acceptance
 Right decision with self service analytics
 What’s new in PPM 6.01
Agenda

3. GyanSys
 GyanSys Speakers
 Neeraj Sahu, VP Sales and Mobility Practice Director
 Praveen Kumar, PLM/PPM Solution Architect

4. 11+ years of
growth with
stability
75+
Customers
Globally
Solution
Centric
Approach
GyanSys
Incorporated
Became SAP
Services
Partner
Set up India
Delivery
Center
100
Employees
Globally
Set up
Philippines
Delivery
Center
250
Employees
Globally
Salesforce
Partnership
Microsoft
Gold
Partnership
2005
2008
2009
2011
2012
2013
2014
2015
Mid-tier Global IT Systems Integrator and Application Support Provider
Serving Texas: Since 2009
Customers in Texas : 15+
Who are we?
Projects, Sustain ,
Staffing

5. Automotive Chemical High TechEngineering,
Construction &
Operations
Industrial
Machinery &
Components
GyanSys Sample Client List

6. Retail Transportation &
Logistics
Process Industry
Consumer Goods
GyanSys Sample Client List
Public Sector
Healthcare &
Lifesciences
Professional
Services

7. Our Practice Areas
Analytics & Big Data
SAP
Microsoft
CustomDevelopment
Mobility
Salesforce
PMO & Testing

8. GRC/GTS
CRM
SCM
SRM
PLM
PPM
BW
BO
BODS
BPC
BWA
HANA
SAP MDG
IS
FINANCIAL
/FSCM
HUMAN
RESOURCES/
SF
LOGISTICS
NETWEAVER
Solution
Manager
TDMS
TAO
MDG
Custom Apps
SMP
AFARIA
SYCLO
FIORI
Business
Process
Business
Analytics
Core ERP Technology Mobility
SAP Practices

9. 15+
10-15
5-10 years
75+ employees
150+ employees
225+ employees
* 50 employee are in 0-5 Bracket
Our Team Profile
GyanSys Team Experience Mix
•500+ Employees Globally , Local Offices in Texas , California
•US-175+, India-300+, Philippines-25+
•Revenue Distribution :Projects : 35%, Support- 35%, Staffing 30%
Global Location
•SAP-400+, Microsoft-50+, Salesforce- 25+, Mobility -25+Technology
•US- Functional, PMO, Solution Architect, Business Analyst
•India/Philippines : Technical, Testing & SupportSkills

10. What is SAP PPM?
How are organizations using this product?
Case Examples from GyanSys Implementations
Challenges in Implementation and User Adoption
How GyanSys has used Fiori to overcome these issues
Key Takeaways
Session Overview

11. Project Success is Key

12. PPM for business scenario
Commercial Projects – SAP CPM

13. ECC
PS Project
Cap/ Exp WBS
PPM
ITEM Creation
Project
Creation
Auto
• Roles
• Task Demands
Staffing of
resources
Financial Planning
Plan: Based on Roles
Actual: PS
Solution
Manager
Integration
Project
Release
Time booking
(% complete)
Auto Approval
Approval
by Manager
Approved Time
Labor (Time)
Cost
Capacity
Planning
Resource
Availability View
Vacation
(affecting availability)
• HR
Integration
• Holidays
derived from
Location
assigned to
BP
Vacations (affecting availability)
Actual Hours
% Complete
Demand &
Assignments
Planned
demand
Resource
Assignments
Other Cost
BI
Report
• Resource based
• PO / PAR based
• Project based
• Bucket based
Auto
Resource
Vacation entry
GE Aviation: PPM for IT
PPM Template
/ Master Data

14. Pulse: PPM for NPDI

15. PPM for Capital Projects

16. Why FIORI for PPM
How to increase attractiveness of PPM for business
user.Challenge: Customer has high
expectation of user experience with
enterprise application.
Goal: Provide immediate impact by
renewing frequently used PPM
functionalities so that it can be used
from mobile, tablet and desktop
devices. Closing Process Gaps by
suitable easily accessible apps.
SAP Fiori 1.0 for SAP
PPM

17. SAP FIORI

18. FIORI Launchpad
SAP FIORI Launch pad is role based
personalized, real time and
contextual aggregation point for
business application.
It runs on multiple devices using
responsive web design and is
deployable on multiple platforms

19. SAP has invested on FIORI APPs across all industry which enables
business to take advantage of amazing user experience right away.
FIORI framework is very flexible to enhance the app to fully match user
expectation.
For those frequently used process for which there is no SAP delivered
app available; A Custom Fiori like app can be created to fill the process
gap and provide delightful user experience.
Further slide has two examples of above mentioned scenarios:
 SAP Delivered Time booking and approval app with minor
enhancement.
 Custom developed Project estimation app to fill process gap.
SAP Delivered & Custom FIORI App

20. Time Recording App
Time booking app is used by 900+ user in AVAYA IT team to submit there
time.
This is SAP delivered app with minor enhancement to match the specific
requirement.

21. Time recording App
• Charge code search has been enhanced to provide additional search
criteria.
• Additional field added on app provide relevant information.
• Work list enhanced to suggest charge code used in past.

22. Time Approval App
Time approval app is used in standard form without any enhancement.

23. One application to keep track of VROM, HLE and LOE across IT Portfolio.
Estimate should be integrated with PPM Project for reporting and analysis.
Should be scalable for items relevant for estimation getting added or
removed.
Application should be easily accessible on any Device.
Changes on estimate should be traced for auditing purpose.
Projects Estimation App

24. Meeting User Expectation @ Avaya
IT Portfolio Capacity, Resource Planning and Execution
• M&A
Integration
• Landscape
Consolidatio
n into SAP
• Analytics
• IT Infra
Projects
• Keep Lights
on
How many
projects can
IT commit to
Business?
Not available
Out of the box
2014-2015
PPM 6.0 implemented GyanSys
Planning for IT Skills integration
for IT staff
Avaya is a recognized innovator and leading global provider of
solutions for customer and team engagement. The company
provides technologies for unified communications and
collaboration, contact center and customer experience
management, and networking, along with related services to
large enterprises, midmarket companies, small businesses and
government organizations around the world.
ROM
LOE
HLE

25. Application Architecture
SAP
PPM
6.0
SAP ECC 6
Finance
Mini HR
SAP PS
Project Information-SAP
PS
Finance Information- SAP
FI
FIORI
Launch
Pad
SAP UI 5
SAP
Odat
a

26. NetWeaver Gateway on premise
deployment option
Option 1: Central hub deployment
(Avaya)
SAP Business Suite
FIORI Integration add-ons
SAP NW gateway IW_BEP
SAP NW
Gateway
Server
FIORI UI
add-ons
SAP UI 5
Option 2: Embedded deployment
SAP Business Suite
FIORI Integration add-ons
SAP NW gateway IW_BEP
SAP NW
Gateway
Server
FIORI UI
add-ons
SAP UI 5

27. SAP FIORI on cloud option(SaaS)

28. App launch screen
This is launching screen of the app show total number of project in
VROM, HLE and LOE state. On next level it shows number of project
having estimation completed, In progress and not started by color red,
yellow and green.
*Applicatio
n Designed
from
Scratch by
GyanSys
using SAP
UI 5 ,
ABAP,
Odata, and
SAP back
end . Lead
time 6
weeks

29. Portfolio Status : Dashboard
This screen has list of project in selected stage and status with PTR
number, Project name, Description and Total estimated effort.

30. Key features of dashboard
Easy selection of project in VROM, HLE and LOE
stage with single click.
Free text search of PTR and dashboard
refresh
Filter of project by color with single click. Project
has been distributed in category of estimate not
started, estimate partially done and estimate
completed.

31. Project Estimation

32. Key features of Project estimate App
Application for estimate can be added or removed without any program change.
Estimation for an application will be restricted to responsible person and can be controlled.
Changes can be traced on the app for auditing purpose.
Application relevant for estimation in a project can be decided by Project Admin and only those
application will be enable for estimate.
App is build on PPM Application so estimate data can be use with Project for reporting and analysis
purpose.
If required these estimate can be plugged with Capacity Planning of Project.
VROM, HLE and LOE are side by side on same screen for reference.

33. What Lies Ahead…..

34.  SAP PPM: One Portfolio and Project Management
solution serving several business scenarios
 Integrated into SAP Business Suite; ERP, PLM,
Financial, Resource and Budget management
 Use Fiori to drive improved user experience and
closing process gaps
 Incorporate useful customizations on SAP provided
Fiori Apps for serving user needs
 SAP Fiori Apps simplify the access to project
information for business users
 Improved User perception and adoption
Key Takeaways

35. GyanSys Inc.
Neeraj Sahu
Neeraj.sahu@gyansys.com
Praveen Kumar
praveen.kumar@gyansys.com
Questions? Thank You!