Moving Financial Systems to the Cloud Benefits

City Dynamics FD Focum Presentation at Accountex 2018 May 2018
City Dynamics Ltd www.CityDynamics.com Tel: 020 7065 6868 1
Why move your financial systems
to the cloud?

Today’s Speaker
Haseet Sanghrajka
• Trained Accountant in industry
(ACCA)
• Joined IT Consulting Practice
of Mazars (then Neville
Russell) in 1997
• Started City Dynamics as a
Microsoft Dynamics Partner in
2002.

About City Dynamics
Established FocusedGold
Partner
Growing Financially
Strong

My Perspective…

Common application platform: PowerApps, Microsoft Flow, Common Data Service
Microsoft AppSource
Microsoft
Dynamics 365
Partner Apps
Cloud Offerings

Microsoft Dynamics 365
Purpose-built business applications
Sales
Customer
Service
Marketing
Field
Service
Project Service
Automation
Finance
Retail
Talent

When to start thinking about the cloud?
• Your team is growing and you’ll need to invest in more training
• You’re behind on upgrades – the partner’s fee to upgrade is significant
• Your business today doesn’t match the system you implemented 10, 15 or 20 years ago
• The other systems in your business have changed and no longer integrate with your ERP
system.
Manual
processes
Siloed systems Insufficient
reporting
Duplicate
data
Security
Risk

1: Capital Free Expenditure
• Classic discussion of project becomes P&L
operation item V up-front hardware and software
purchases
• What does that mean? Let’s compare the two:

Perpetual Licence V Subscription
Year 1 On Premise Subscription
Perpetual Software Licence £12,451 N/A
Estimated Server Hardware & Licencing Cost £4,000 N/A
Annual Enhancement £1,992 N/A
Annual Subscription (£52/user/month) N/A £3,168
TOTAL £18,443 £3,168
Year 2 and beyond On Premise Subscription
Annual Enhancement £1,992 N/A
Annual Subscription (£52/user/month) N/A £3168
Example Client: Financial services client based in London, with 5 finance team users

Some Assumptions
• Based on a real scenario and their implementation – 5 users
• Dynamics GP [on prem] V Dynamics 365 Business Central [SaaS]
• Server costs are estimated – replaced every 5 years
• Implementation consultancy is same for both, thus not included
• Additional elements to consider: Server rooms & running costs,
server maintenance & IT Team; depreciation & capital allowances
• Upgrade costs for both on-premise & SaaS

0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
year 1 year 2 year 3 year 4 year 5 year 6 year 7 year 8 year 9 year 10 year 11 year 12 year 13 year 14 year 15 year 16 year 17 year 18 year 19 year 20
Perpetual V Subscription Cumulative Costs
Perpetual Subscription

Automatic Updates
CLOUD ON PREMISE
2 updates per annum 1 update per annum
Server upgrade costs included in
Subscription. 2-3 days
Usually an extra consulting fee - for
that previous example: 10-12 days
Service pack and critical updates
included in Subscription (GDPR + MTD)
Requires planning and application – at
additional cost
Unlimited storage included Will require additional hardware as size
increases

2: Multiple Security Layers
• User Security – the modern workplace

Two Factor Authentication (2FA)

2: Multiple Security Layers
• User Security – the modern workplace
• Datacentre advanced threat monitoring
• Datacentre physical security

3: Disaster Recovery Failover
• 50 regions
• 140 Countries

4: Access from Anywhere

5: Siloed Systems
MICROSOFT DYNAMICS
365
Business
Central
Financial
management
Reporting
& analytics
Operations
management
Sales & service
management
Project
management
Supply chain
management
Deploy a single, comprehensive
solution.
Automatically pull systems and
processes together to manage
financials, sales, service, and operations.
Connect with 3rd party applications like
payroll, banking, CRM, or industry-
specific systems.

6: Power of the Platform
Quote to Cash all via Outlook: create
quotes, process orders and submit
invoices in Outlook
Access live data directly from
Microsoft Excel to update items,
sales orders, and purchase orders.
Customise documents such as
quotes and invoices in Microsoft
Word.

6: Power of the Platform
Predict when and what to replenish
with built-in intelligence, sales
forecasts and dynamically updated
inventory levels.
Get recommendations on when to
pay vendors to use vendor discounts
or avoid overdue penalties.
Manage budgets and monitor
progress with real-time data on
available resources.
18 units sold

7: End-to End view of your platform
Centralise data from finance,
sales, service and operations to
get an accurate view of your
business.
Real-time data updates help you
spot trends, prevent issues, and
deliver great customer
experiences.

Summary
Manual
processes
Siloed systems Insufficient
reporting
Duplicate
data
Security
Risk
Start thinking about moving to the cloud

Summary
Capital free
expenditure
Improved
security
Disaster
recovery
Access
anywhere
Real-time
view
Remove
silos
Fully integrated
systems

Please join us at stand 330
We'll be happy to show you a
demonstration & answer any further
questions.

Thank you

Moving Financial Systems to the Cloud Benefits

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