Planning Tools for Contracts

1. 1
Module 8: Contract Administration

2. 1) Introduction
2) Project - Introductory statement
3) Contract Administration Plan (CAP)
4) Performance Assessment Plan (PAP)
5) Surveillance Techniques
2

3. 3
 Purpose of Contract Management:
To successfully complete the procurement, by assuring
that the Procurement Entity receive the required works,
goods or service
o On time
o In the right quality
o At agreed cost
 An affective contract administration programme will
assure the above purposes – Planning Tools
Introduction CAPProject PAP ST

4. 4
 Following three planning tools to above performance
outcome,
 Contract Administration plan (CAP)
 Performance Assessment plan (PAP)
 Surveillance Techniques (ST)
Contd…
Introduction CAPProject PAP ST

5. 5
 This project is to build the “Grand Concord” Five Star Hotel in
Mt. Lavinia with a 200 rooms.
 Government of Sri Lanka (GOSL) received a loan from the
World Bank to develop Tourism Industry in the country.
 The Sri Lankan Tourism Development Authority (SLTDA)
is entrusted with the utilizing the loan..
 The Nawaloka Construction Ltd. has been selected as the
Contractor, while the Central Engineering and
Construction Bureau (CECB) has been selected as the
Engineer / Consultant.
 The duration of the project shall be of 24 months.
Introduction CAPProject PAP ST

6. 6
 Team Leader – Construction Civil Engineer
 Quantity Surveyor
 Operation and Maintenance Engineer
 Civil Engineer – 03 Nos.
 Architecture
 Structural Engineer
Introduction CAPProject PAP ST

7. 7
 The CAP gives the information which focuses on who,
what, when, where and how to administer the contract.
 This is a product of an integrated team which is
responsible for the monitoring and surveillance of contract
performance.
 The CAP needs to have an introductory statement that
briefly describes the “scope” of the requirements.
Introduction CAPProject PAP ST

8. 8
 The PAP provides specific information on how the Contract
Administration team will observe and evaluate performance
according the standard required by the contract.
 Particularly, the PAP includes information on how the “evaluators”
will observe survey, sample, test, evaluate and document the
performance.
 The PAP is based upon the technical requirements and other
relevant conditions to the contract.
 In this Five Start Hotel construction project the PAP is included in
the CAP.
Introduction CAPProject PAP ST

9. 9
 An important component of the PAP is the method and level
of surveillance that will be utilized during contract
performance to ensure compliance with the standards.
 The procurement Entity has broad – reaching rights with
respect to inspection of work, services and supplies.
 In this project, as the CAP and PAP are contained in a single
document, the surveillance techniques are a component of the
PAP.
Introduction CAPProject PAP Surv. Tech.

10. 10

11. 11