Smart office is an application that embraces the new agile and interconnected workforce.

1. Smart Office Application
By Renol Nguyen Hoang Minh

2. Smart Office
 Smart office is about
understanding and embracing
the new agile and
interconnected workforce.
 Goals:
 Practicability
 Convenience & Ease of Use
 Sustainability
 Scalability
 Customizability

3. The Waves

4. App Features
 Energy Use
 Indoor Air Quality
 Space Management
 Air-con system
 Lighting System

5. Energy Use Information
Smart Office Application

6. This feature provides:
 An overview on Energy Consumption (Gas, Water,
Electricity)
 Charts & Graphs
 Suggestions to improve energy efficiency

7. Main functions
 Monthly Usage
 Usage History: Collection of past Bills
 Submit Meter Reading
 Previous Usage Comparison (Week,
Month, Year)
 Comparison (Average & Most Efficient)
 Utilities Audit
 Analyze Data
 Set Targets
 Action Plan

8. Monthly Usage
 Detail usage of energy:
 Electricity
 Gas
 Water
 Total Amount
 Real-time Update
 Details to show previous daily
usage for comparison

9. Usage History
 List of Previous Usage data
 Download function

10. Previous Usage
Comparison
 Display Current Energy Usage in
comparison to Average Usage &
that of previous year’s
 Users can click on chart button for
more detail

11. Trends & Past Usage
Comparison
 Display last 12 month energy
consumption
 Display last 6 month consumption
in comparison with previous year’s

12. Average & Most Efficient
Comparison
 This function shows comparison charts with average
usage & efficient level of energy.
 Motivate users to save more energy.

13. Utilities Audit
 This function provide tips to
improve energy efficiency through
3 steps:

14. 3 Easy Steps
 Analysis: Users can add in the
number of employees, quantity
and types of appliances used in
the office for Analysis
 Set Goals: Users set goals for
Electric, Gas and Water usage to
be 1/Efficient 2/ Above Average
 Action Plan: Application shows
suggestions for each electric
appliance’s usage based on set
goals. Notifications & Alerts are
provided.

15. Indoor Air Quality
Smart office Application

16. Main Functions:
 Overall analysis
 Charts and Comparison of
Temperature, Humidity, CO2,
Chemicals & Dusts
 Indoor Air Quality Control
 Source Control
 Improved Ventilation
 Air Cleaners
 Set Schedule for each type of
Air Quality Control

17. Overall Analysis
 Overview analysis of Temperature,
Humidity, CO2, Chemicals & Dusts
for each room
 Figure 80 (out of 100 points)
shows the average air quality
based on other factors
 Users can view air quality for each
room
 Alerts and Suggestions

18. Charts & Comparison
 Display line charts of
Temperature, Humidity, CO2,
Chemicals & Dusts with
comparison to average or previous
data
 Real-time status update

19. Air Quality Map
 Provide Overall
Visual presentation
of Air Quality across
the office.
 Different colors
indicate different
qualities

20. Air Quality Control
 Add in types of Source
Control/Improved Ventilation &
Air Cleaners.
 Alert and Warning notifications
 Auto-Adjust & Manual Adjust

21. Schedule of Air
Quality Control
 Set Schedule for each Control
Type.
 Suggested schedules by seasons,
Previous Data.
 Schedule notifications are sent to
remind users.

22. Space Management
Smart office Application

23. Main Functions:
 Room Occupancy
 Room Vacancy
 Room Information

24. Room Occupancy
 Display occupancy status for each
room in the office
 Display in Day, Week or Month
Timeline
 Real-time update of Occupancy
status

25. Occupancy Map
 Provide Overall
Visual presentation
of Occupancy Status
across the office.
 Different colors
indicate different
Occupancy Statuses

26. Room Vacancy
 This function is used to check
vacancy of each room
 Real-time update of vacancy
status

27. Vacancy Map
 Provide Overall
Visual presentation
of Vacancy Status
across the office.
 Different colors
indicate different
Vacancy Statuses

28. Room Information
 This function manages following data:
 In-charge person
 Email
 Phone
 Room Dimensions
 Room type

29. Air-Con Management
Smart office Application

30. Main Functions:
 General Management
 Smart Schedule
 Setting

31. Air-Con Management
 Display all air-cons in the office
 Users can add in, take notes on
each air-con

32. Air-Con Management
 This function enables users to
control room air-con even though
they are outside.

33. Temperature Map
 Provide Overall
Visual presentation
of Temperature
across the office.
 Different colors
indicate different
Temperatures.

34. Smart Schedule
 Smart schedule helps plan ahead
the temperature, mode, fanning
for the room.
 Users can add in new plan for
periods as little as 30 minutes.
 Besides, planning by week &
month help save time

35. Setting
 This function displays options for air-cons to turn on
automatically when people enter the room and turn off
when no on is inside the room.
 Furthermore, Seasonal Auto Adjustment option decreases
temperature during hot seasons and increases during cold
seasons.
 Next, Users can choose option to turn on certain air-cons
when they arrive nearby, before entering the room.

36. Light Management
Smart office Application

37. Main Functions:
 General Management
 Smart Schedule
 Setting

38. Light Management
 Display all Lightings in the office
 Users can add in, take notes on
each lighting

39. Individual Light
 This function enables users to
control individual lighting

40. Lighting Map
 Provide Overall
Visual presentation
of Lighting across the
office.
 Different colors
indicate different
Lightings.

41. Smart Schedule
 Smart schedule helps plan ahead the lighting plan.
 Users can add in new plan for periods as little as 30 minutes.
 Besides, planning by week & month help save time

42. Setting
 This function displays options for lighting to turn on
automatically when people enter the room and turn off
when no on is inside the room.
 Furthermore, Seasonal Auto Adjustment option to adjust
lighting period accordingly.

43. Multi-Device Solution
 Desktop
 Cell phones
 Mobile Devices

44. Chatbot

45. Voice Control

46. Help & Support
 Help Icon
 Chatbot
 Documentation
 Training workshop

47. Focused points:
 Practicability
 Convenience & Ease of Use
 Sustainability
 Scalability
 Customizability

48. THANK YOU!