What is the benefit..specifically..to implementing an Accounts Payable Automation solution to your organization. This slideshare shows very specific "Before and After" examples of the difference it can make to your AP processes...and the headaches it solves!

1. AP Automation Benefits
BEFORE AFTER

2. Data Entry of Invoices
•Hours spent manually keying
invoices into the ERP
•Software identifies who invoice is
from and intuitively collects data
•Invoice shows up in dashboard
AN ETERNITY 2 MINUTES
BEFORE AFTER
02.00

3. Invoice Status Visibility
•Have to dig through spreadsheets and
paper files to find out the status of an
invoice in both the approval and
payment processes
•Have to call around to find out why an
approval is being held up
•Can see what the invoice status is in the
shared central dashboard
•Quickly see where bottlenecks are
CLOUDY OUTLOOK CLEAR SAILING
BEFORE AFTER

4. Workflow
•Workflows in ERP have to be manually
coded
•Rigid - each change requires
reprogramming
•User licenses are expensive
•Easy to use rules-based graphical
invoice workflow based on roles,
vendors and accounts
•You can intercept the workflow and
modify it
SOMEONE HAS
TO CODE
DRAG & DROP
WORKFLOW
BEFORE AFTER

5. Exception Handling
•Paper or PDF Invoices, paper Purchase
Orders, paper Goods Receipts, Outlook
email messages have to be gathered
and forwarded to the approver.
•An information packet automatically
combines the invoice image, a copy of
the PO, the goods receipt information, a
description of the error and notations.
Push button to send.
# DOCUMENTS HANDLED
6-12 1
# DOCUMENTS HANDLED
@
BEFORE AFTER

6. Direct Material Invoice
•Manually match PO and goods
receipt to invoice in the ERP,
matching on both the tiered pricing
and delivered quantities
•Figure out where to start, checking
each element of each line on an
invoice
•Software instantly matches PO and
goods receipt and sends to ERP
•Automatically sends exception
information packet to the approver
HEADACHE PRODUCTIVE
BEFORE AFTER

7. Indirect Purchases Invoice
•Manually go through indirect material
invoices, purchase orders and goods
receipts to find a match
•For stranded POs and goods receipts,
find out why they haven’t been
invoiced, or if they were paid without
the PO and shipping receipt
•Indirect invoices that don’t match are
flagged in the central dashboard
•Use drag and drop workflow to send the
information packet to the proper
approver
15 MINUTES OF
EMAILS & PHONE
CALLS
2 MINUTES
MAKING A
SELECTION
BEFORE AFTER

8. “Posted Not Paid" Filing
•File paper invoices that have been
keyed into the ERP and are now
waiting for payment to be made
•Once the payment is made, collect
invoices into a payment batch, or
attach them to the check - back to the
filing cabinet
•Invoices are recorded as paid and the
status is visible in the dashboard
PAPER SHUFFLING REAL TIME STATUS
BEFORE AFTER

9. Spreadsheets
•Go digging for credits in the GL
•Go to the ERP to see payment
information
•Sift through multiple spreadsheets
•Everything is visible in the central
shared dashboard
•Includes invoice status, workflows,
exceptions, and payment information
SPREADSHEETS SHARED DASHBOARD
BEFORE AFTER

10. Easier Audits
•Juggling files in file cabinets and
binders during vendor inquiries and
audits
•Collecting documents and creating
summaries in spreadsheets
•A step-by-step documented history of
invoice transactions, including
communications between internal
staff and suppliers with time stamps,
provides the basis of objectivity for
enquiries and investigations.
STRESS LEVEL STRESS LEVEL
10 -
5 -
0 -
10 -
5 -
0 -
BEFORE AFTER