This document outlines the key processes in UCIL EBS for accounts payable and invoice management. It describes how to create standard and prepayment invoices, make payments, handle purchase order matching, payment adjustments, expense reports, and interest invoices. It also discusses holds, recurring invoices, payment process requests, and key reports. The main steps covered include invoice creation, payment posting, and integrating with the general ledger.

1. UCIL EBS IMPLIMENTATION
CRP2 (FINANCE)

2. Standard Invoice-With tax calculation
1. Creation of Standard Invoice
2. Payment Creation
3. Create Accounting
I. Draft- Only for reference-view purpose only
II.Final-Creating Accounting Entry-in interface.
III.Final Post- system will create accounting, transfer to GL and posting
automatically.

3. Payments/Void Payment/Stop Payment
• Payment of Invoices from Invoice workbench.-Full Payments
• Payment from Payment work bench- Part Payments as well as full
Payments can be done
• Stop Payment
• Void Payment
• Cancel invoice.

4. Prepayment Invoice (Advance to supplier)
• Create Prepayment Invoice
• Make payment
• Create Standard Invoice for same supplier
• Adjust Prepayment

5. P2P Cycle-Procure To Pay
1RAISE THE REQUISIION 1BASED ON APPROVED REQUISION PURCHASE INVOICE
2SHORTAGE IN COMPANY RAISE RFQ RECEIPT INFO FROM PURCHASE DEPT.
IS ADDRESS AS REQUISITION 2RECEIVE QUOTATION PAYMENT PROCESS ON DUE DATE
3APPROVAL 3QUOTE ANALYSIS
4CHOOSE BEST QUOTATION
5CREATE PO
6RECEIPT/GRN
INVENTORY PURCHASING
DEPARTMENT
PAYABLES
DEPARTMENT

6. PO match invoice
• Purchasing responsibility
• Find purchase order that have receipts entered.
• Copy po number with amount
• Create po match invoice on invoice work bench-matching option-
po/receipt
• Validation.
• Make payment.

7. PO Match Invoice-Fully Received
• Purchasing responsibility-Find the PO
• Check the quantity received.
• Create Invoice in Invoice Work bench
• Match with PO number.
• Check with receipt number.
• Then validate and make payment.

8. PO Match Invoice with multiple shipment.
• Find the PO.
• Check the Qty received.
• For the quantity received we have to prepare invoice.
• Validate
• Make Payment
• Create Accounting.

9. Invoice price variance
• If invoice price differs from po price then inv price variance arises.
• Invoice price variance to be capture by system through inv price
variance account.
• System will hold the invoice while validation.
• We have to release the hold by giving release reason.

10. Blanket PO agreement
• Create PO type as contract agreement for the contract amount.
• Then standard PO is created against that Contract agreement.
• Based on that PO we create release. And basis of release we have to
create invoice.

11. Pay on receipt/Self billing/ERS/Auto Invoice
• Purchase order prepared in purchasing
• Receipt made in purchasing in inventory
• Run pay on receipt concurrent program with receipt number
• Invoice will be created automatically in paybles
• Query the invoice in invoice work bench-ERS%
• Validate invoice
• Make payment
PO No & Receipt No.

12. Adjustment Invoices
Debit memo and Credit Memo Invoices- Both are used to reduce Companies liability.
Payment Term Should be: Immediate
DM- Will prepared by Company
CM- Will sent by Supplier.
DM-Create Standard Invoice, Make the Payment, Then value of return amount should be
created as DM-Match option is Invoice, Amount in (-)
then go to correction apply standard invoice number.
CM-Before making Payment.

13. Expense Report Invoice
• Create employee
• Convert employee to supplier.
• Create expense report template (8132)
• Run expense report export-concurrent program
• Find the invoice in invoice work bench
• Validate the invoice
• Make the payment

14. Interest invoice on MSME Payment.
• Define Interest Rates-(1015)
• Set up in paybles Option- Allow Interest Invoice
• Supplier level invoice management- interest invoice
• Create Invoice.
• Make Payment after due date
• Int inv will be created by system.

15. Recurring Invoice
• Define Special Calender.
• Full Distribution Set
• Recurring Invoice template
• Create Recurring Invoice
• Query In Invoice Workbench.

16. Holds
• Hold are manual holds and system holds
• Manual holds to be released manually
• System holds to be released by doing the correction.

17. PPR/Payment Process Request
• Oracle payment manager can select multiple invoices for payments based on certain
criteria.
• Steps
• 1.create payment process profile
• 2.create ppr template
• 3.Run PPR process
• Document selection
• Build payments
• Format payments
• Confirm payments

18. Reports
• Invoice register- To review all the invoices entered.
• Posted Invoice Register
• Invoice history report –All the transaction pertaining to a supplier.
• Prepayment status report
• Supplier audit report-duplicate supplier.
• Payment register
• Posted Payment Register
• Supplier report
• Accounts Payable Trial balance Report