1. Rachel Smith
7414 Augusta Ln., Rosharon, TX 77583
713-582-4679
rachel_smith812@yahoo.com
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Skills:
• Proficient in MS Word, Excel, Outlook, ProLaw XII, Adobe. Quick learner if other software applications
are needed.
Experience:
Olson & Olson, L.L.P. Houston, Texas
June 2013 – Present Paralegal HCAD Litigation Department
• Paralegal to Managing Partner and several Associate Attorneys
• Coordinate meetings and mediations with attorney and client. Communicate with client.
• Drafting, preparing and filing various legal pleadings and discovery request and responses.
• Calculate deadlines based upon the Texas Rules of Civil Procedure and docket all court deadlines into
Prolaw.
• Draft correspondence, various pleadings and discovery requests; Draft notices of hearing and orders;
Electronic filing in various courts (State, Federal and Appellate); Review appellate briefs for spelling and
grammar, finalize into correct format and file briefs in respective appellate court.
• Assisting the attorneys in preparation for trial, checking legal forms for accuracy and interacting with
HCAD staff to acquire related information/documents for the voluminous cases.
• Westlaw research.
• Communicate with Court Clerks and Coordinators regarding hearings, trials, and deadlines.
• Open new case files assigned by Texas Municipal League Intergovernmental Risk Pool to the firm.
• Communicate with expert witnesses via phone and electronic means in connection with assigned cases.
• Perform other tasks as assigned.
March 2010 – June 2013 Legal Secretary TML-IRP Litigation Department
• Performs administrative and secretarial duties to support several attorneys and paralegals, which includes,
but not limited to copying, records management, faxing documents, and process and distribute mail, filing
documents with the court (state and federal), calculate and docket all court deadlines into ProLaw. Some
Westlaw research.
• Coordinate meetings and mediations with attorney and client. Communicate with client. Calculate
deadlines based upon the Texas Rules of Civil Procedure. Draft correspondence, including prepare billing
letters and invoices, various pleadings and discovery requests; Draft notices of hearing and orders;
Electronic filing in various courts; Review appellate briefs for spelling and grammar, finalize into correct
format and file briefs in respective appellate court.
• Organize hearing notebooks.
• Communicate with Court Clerks and Coordinators regarding hearings, trials, and deadlines.
• Open new case files and prepare paper file.
• Perform other tasks as assigned.

2. Rachel Smith
Page 2
January 2005 - March 2010 Legal Secretary HCAD Litigation Department
• Performed administrative and secretarial duties to support several HCAD litigation attorneys and
paralegals; which included, but not limited to; copying, records management, faxing documents, filing
documents with the court, docketing all court deadlines into Outlook calendar for approximately 1500 –
2000 cases, input Attorney's monthly time into Juris, drafted general correspondence, preparation of
deposition notices and various pleadings.
• Coordinated the setting of mediations between parties.
• Communicated with HCAD appraiser for the purpose of scheduling the mediations. Communicated with
Court Clerks and Coordinators regarding hearings and trials. Performed other task as assigned.
November 2004- December 2004 Legal Secretary TML City Department
• Perform administrative and secretarial duties to support two City Attorneys.
• Prepared Ordinances, Resolutions, contracts, correspondence, reports, memos, and other communications.
Managed the entry of attorney’s monthly time into time-keeping software. Copying, records management,
and faxing documents; processing and distributing daily mail, maintaining office supplies, collating
materials, etc.
• Prepared check requests and purchase requisitions.
City of Alvin Legal Assistant Alvin, Texas
August 1999 - September 2004
• Provided paralegal duties to support the City Attorney and office staff.
• Prepared Ordinances, Resolutions, contracts, correspondence, reports, memos, and other communications.
• Communicated with City officials. Assisted in the preparation of yearly budget. Copying, records
management, and faxing documents; processing and distributing daily mail, maintaining office supplies,
collating materials, etc. Prepared check requests and purchase requisitions.
City of Alvin Secretary Alvin, Texas
December 1996 - August 1999
• Provided secretarial support to the City Manager and office staff.
• Communicated with City officials. Received inquiries, requests, and complaints from the public and City
personnel. Provided assistance and/or direction related to same.
• Prepared correspondence, reports, memos, and other communications from various sources. Compiled
information for reports and use by supervisor. Established and maintained an efficient and effective
office filing system. Maintained City's Web Page.
• Performed other secretarial duties, including but not limited to copying, records management, and faxing
documents; processing and distributing daily mail, maintaining office supplies, collating materials, etc.
• Prepared check requests and purchase requisitions.
Marathon Oil Company Secretary Houston, Texas
December 1990 - December 1996
• Provided secretarial support to five Geophysicists and/or Geologist. Duties included typewriting, word
processing, basic memo writing, machine transcription, mail distribution, records management,
maintaining office supplies, operating facsimile machine, travel arrangements, meeting arrangements, and
answering telephones.

3. Rachel Smith
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Education
Bradford School of Business Houston, Texas
• Secretarial and accounting courses; typewriting, word processing applications, electronic spreadsheets,
database management, secretarial accounting, business mathematics, business communications, basic
letters and memos, office procedures (including records management, machine transcriptions, secretarial
procedures and office techniques), personal/career development.
Alvin High School Alvin, Texas
• Business courses included typewriting, Vocational Office Education Pre-Lab and Co-op.
Continuing Legal Education
• Attend various training to obtain CLE credit to be able to sit for paralegal exam.
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Memberships
Notary Public
Houston Paralegal Association
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References: Available upon request.