1. 45-340 Recreational Programming
Daddy Daughter Dance
Program Title:
Daddy Daughter Dance
Program Description for Marketing:
Ages 12 and under. The Maryville community center is hosting the 11th
annual Maryville Daddy Daughter Dance
which consist of; dancing, games, and hors d'oeuvres! Girls will receive a wrist corsage and a couple’s photo.
Agency Mission Statement:
Maryville Parks and Recreation will strive to serve the evolving need and interests of all constituents of the
Maryville community by providing a broad range of recreation, fitness. And community based programs
Need for the Program:
This program provides opportunities for fathers or father figures and their daughters to connect and have fun
with each other as well as others in the Maryville community.
Goals & Objectives for the Program:
Goal: To create an environment for young girls and their dads to have fun, develop better relationships and
connect with the community.
Objective: By the end of Jan. 30th
, daughters and their fathers will develop better relationship through playing
games, dancing and interacting with one another.
Goal: To increase participation at the Daddy Daughter Dance by next year
Objective: By Jan. 2016, number of participants at the Daddy Daughter Dance will increase by 25% by increasing
marketing.
Facility Arrangements:
Maryville Community Center’s gymnasium all day on January 30th
2015, reserve by June 26, 2014.
Facility Address: 1407 N. Country Club Road-Suite 200
Maryville, MO 64468
Office Phone: (660) 562-2923
Office Fax: (660)562-3729
Facility Hours: Monday-Thursday: 4:30AM-10:30PM
Friday: 4:30AM-8:00PM
Saturday: 7:00AM-6:00PM
Sunday: NOON-6:00PM
Special Arrangements:
 Reserve DJ and DJ equipment
 Hire a decorator which include decorations
 Contact Angie Coleman and order 60 dozen cookies
 Contact Maryville Florists and order 225 corsages
 Restrooms need to be functioning properly and clean.
 Parking is free and provided at the Maryville Community Center
 Corsages will be picked up that day from the floral shop

2.  Cookies, snacks and drinks will be on site prior to the start of the dance
 Set up signs with arrows to direct participants to the check in area, photo room and then the gym, coat
room
 Replace any facility lights that are burnt out
 Make sure coat room has hangers
 Make sure kitchen is functioning and all faucets are functioning
 Have rugs/mats down by the front entrance and side hallway
 Make sure all outlets are working
 Make sure all water fountains are functioning
Inclusion Plan:
Our program welcomes all fathers and daughters, ages 12 and under, whom are interested in participating in the
Maryville Community Center’s, (MCC), Daddy Daughter Dance. The MCC is very ADA accessible and all staff is
willing to provide any assistance desired from participants. The MCC will work together with everyone,
including individuals needing accommodations or requests to the best of our abilities; ensuring that all
participants feel involved and receive a positive leisure experience. The participant may bring an aid with them,
if desired. Participants are encouraged to call ahead, providing any information on accommodation/allergies, to
ensure that our program is inclusive and accommodates participant’s needs.
Equipment, Supplies, and Materials:
Equipment:
 DJ Rental Equipment(Tyler Ingram)
 40 Tables
 300 Chairs
Supplies:
 225 Flower Corsages(Maryville Florists)
 Food Supplies/Prizes(Wal-Mart, Hy-Vee, Dollar Tree)
 550 Plastic plates
 550 Plastic cups
 600 Napkins
 40 Table cloths
 60 large bags of original potato chips
 4 containers of pink lemonade-beverage
 20 Various prizes
 60 dozen cookies(Angie Coleman)
 Decorations(Erin Billesbach)
 500 Cookie vouchers
Promotion (Marketing) Plan:
(SEE ATTATCHED FLYER)
The Daddy-Daugther Dance is intended to reach dad’s and their daughters, ages 12 and under, who want to
register for the 11th
Annual Daddy-Daughter Dance on January 30, 2015. The Daddy Daughter Dance provides
opportunities for fathers and daughters to connect with each other and the community at a social level. The
couples will get a chance to bond with each other, as well as other participants within the program. Our
promotion plan is to advertise during the months of December, and beginning of January, with registration open
from December 10th to January 22nd
of 2015. We plan on using the MPR Facebook page, website, brochures, text
alerts, send flyers to the schools, and broadcast through the TV in the Maryville Community Center.
Promotion Breakdown:
 Target Audience: Girls 12 and under and their fathers
 Promotional Materials: 350 Flyers, website, Facebook page, broadcast on TV in the Maryville Community
Center, and text alerts.

3.  Time-line:
-Promote months of November-January
-Event Date: January 30, 2015
Dance: 6:30pm-9:00pm
Couples Pictures: 6:00pm-7:15 ONLY
Games: 7:00pm
Program Budget:
(SEE ATTATCHED BUDGET SHEET)
Minimum & Maximum Breakdown (Program Fee):
Min. # of participants: 145 Couples
Total cost of program: $3560.70
$3560.70/145 = $24.56 = $25 (Fee of Program)
$25 x 145 = $3625.00
$3625.00 – $3560.70 = $64.30 profit with 145 couples
Max. # of participants: 225 Couples
Total cost of program: $3560.70
$3560.70/145 = $24.56 = $25 (Fee of Program)
$25 x 225 = $5625.00
$5625.00 – $3560.70 = $2064.30 profit with 225 couples
Registration Plan & Form:
Registration is required for this program. Registration will begin January 12th
2015 and end January 22nd
2015, so
that the staff of the Daddy Daughter Dance has time to ensure that there is enough supplies, equipment, etc.
and prepare for the program to begin. To register, community members may call-in, walk-in and pick up a
registration form, receive forms sent home with students, if one sent home with the students was lost, register
online at the link following for any MCC activities
http://www.activityreg.com/ClientPage_t0.wcs?clientid=MARYVILL&siteid=1
The registration fee of $25.00 per couple (extra child $15) must be paid on the date of registration. Cash, check,
credit/debit will be accepted as forms of payment for this program.
MCC Contact Information:
1407 N. Country Club Road, Suite 200
Maryville, MO, 64468
Phone: (660)562-2923
Registration Breakdown:
 Call-in-MCC
 Walk-in-MCC
 Online at: http://www.activityreg.com/ClientPage_t0.wcs?clientid=MARYVILL&siteid=1
 Registration form on flyer
Form of Payment:
 Cash
 Check
 Credit/debit card
Registration Dates:
 Start: January 12, 2015
 End: January 22, 2015
Staffing & Staff Orientation/Training Plan:

4. Staff and Staff Orientation: Shelly Hersh will be the full time staff member for the Daddy/Daughter Dance, and
will set up and plan the dance. There will also be three part time staff members who work for the Maryville
Community Center. They will go through the proper training and orientation prior to this event. Each part time
staff member will work a total 4.5 hours during the day of the event. There will be 14 volunteer students from
Northwest that will help for three hours at a time. Each will be assigned in a specific job and area to work in.
Working this dance will give the volunteers experience in the field of which they are studying. Prior to this
event, volunteers will go through orientation when Shelly visits Dr. Sue’s Recreational Programs class and
presents to the class; her program opportunities, and how the program will run. Student volunteers will be
trained by listening to Shelly on the event date and will do what Shelly asks of them. (i.e. serving snacks, helping
decorate, working the check in table, giving corsages, etc.)
Date of the Program:
January 30, 2015
Time of the Program:
7:00pm-9:00pm
Leader of the Program:
Shelly Hersh
Address:
Maryville Community Center
1407 North Country Club Road- Suite 200 Maryville, MO 64468
Contact info:
Maryville Community Center and ask for Shelly Hersh: 660-562-2923 or email her at
shershmpr@maryvilleparks.org
Management Plan (whole program timeline):
(SEE ATTATCHED MANAGEMENT PLAN)
July 1, 2014- Maryville Community Center was contacted and Shelly reserved the gym for the day of January
30th, 2015.
October 1st
- Flyers with registration form included will be paid for and printed.
November 1st
- Advertisement will begin and flyers with registration form will be distributed to the public
around Maryville businesses and facilities.
January 12th
- Registration will begin and participants will start to turn in their forms into the Community
Center, Shelly personally or emailed to Shelly at shershmpr@maryvilleparks.org
January 13th
– Maryville community staff members and NWMS volunteers will be identified and scheduled to
work the day of the event.
January 22nd
, 2015- Registration closed and a total number of couples (participants) needs to be figured.
January 23rd
- Last minute special arrangements with the flower shop, cookie maker, decorator, and DJ will be
made to make sure that they will be done and available for the dance on January 30, 2015
January 29, 2015- All snacks, drinks, decorations and prizes will be bought
January 30, 2015- Activate program: Follow and complete set-up, animation and program wrap-up plans.
Cancellation Plan:
The Maryville Community Center will notify participants and staff members 7 days prior to the day of the event,
unless it is weather related. In this case cancellations might be made the day off event. Regardless, no refunds
will be given. If a participant cancels on or after the registration closing date there will be no refund.

5. Cancellation due to weather or some other unforeseen incident will be posted immediately on the MCC
Facebook page. Text alerts will be sent out, and broadcasts on the 97.1 FM the ‘Ville radio station. All staff
members and volunteers will be contacted immediately after cancellation. Program manager needs to be at the
facility site the day of the dance to inform any participant that still might show up to the dance. The Daddy-
Daughter Dance will NOT be re-scheduled, due to amount of resources/services needed to make the program
run smoothly. The program manager will cancel all special arrangements and facility arrangements.
Set-Up Plan:
Volunteers will arrive 8 hours prior to the start of the program, this time will be used to decorate and get
everything set up for the event. This includes setting up tables and chairs, lights around the gym, backdrops for
the photographers and backdrops around the gym. The decorator will bring all the decorations and manage and
delegate the set-up process. The DJ will set up the DJ booth and equipment. Various volunteers throughout the
day will set up the prize table, registration table, food area with refreshments, chips and cookies and make sure
the coat room is empty and has hangers. Right before the event, all lights and backdrops will be plugged in,
and Shelley will make one last walk through the gym and make last minute changes if needed.
10:00 AM – 12:00 PM: The Decorator (Erin Billesbach) and Volunteers will arrive at the community center and
begin setting up tables and chairs and decorating the gym
12:00 PM – 1:00 PM: Volunteers will make peanut butter and jelly sandwiches with the crust cut off.
1:00 PM – 2:00 PM: Cookies will be delivered by Angie Coleman and corsages will be picked up by Shelly Hersh
2:00PM – 4:00 PM: Staff will take a break and get ready for the night
4:00 PM – 5:00 PM: Second set of volunteers will arrive and get assigned their duties for the night. Volunteers
will set up concession station and registration tables. They will also assist with last minute dance floor
preparation and a final walk through
5:00 PM – 6:00 PM: Staff members will arrive for the rest of the evening. DJ will arrive and set – up DJ booth
and photographers will arrive and begin setting up.
Risk Management Plan:
(SEE ATTATCHED RISK MANAGEMENT PLAN SHEET)
Animation Plan:
10:00 AM – 6:00 PM: Set - up
6:00 PM – 6:30 PM: Fathers and Daughters arrive, get their corsages, check-in and have their photos taken.
6:30 PM - 7:00 PM: DJ begins playing music, all fathers and daughters will make their way to the dance floor
7:00 PM – 8:30 PM: Fathers and daughters will engage in activities, contests, and dancing.
8:30 PM – 9:00 PM: Wrap up the party, help fathers get their daughters ready to leave.
9:00PM – 12:00 PM: Begin program wrap-up
Program Wrap-Up:
This program will begin the clean-up process after all the participants have left.
 The clean-up process will consist of taking down all the decorations, back drops, and lights.
 All left over food will be thrown away and all the tables will be wiped down.
 All tables and chairs will be folded up and put away
 The DJ will tear down the DJ booth and pack up the equipment.
 The photography rooms will be cleaned up.
 The kitchen floor and countertops will be swept and mopped
 Concession equipment will be cleaned and put away
 Trash will be taken out
 The entire gym will be cleared out and the floor will be swept, mopped and buffed.

6.  The Community Center needs to be locked up.
Program Evaluation Method:
A program survey will be e-mailed out to each participant (Fathers) following the event in the form of an online
survey link. The survey will consist of the following questions.
1. Was the program ran smoothly and in an order of which allowed you and your daughter to enjoy it? Yes
or No
2. Did the volunteers help acknowledge and alleviate any questions or concerns you had during the event?
Yes or No
3. Was the music pleasurable and tasteful for you and your daughter(s) enjoyment? Yes or No
4. Do you feel that this year’s Daddy Daughter Dance exceeded the expectations of previous years? Yes or
No
5. Were there enough activities for you and your daughter(s) to enjoy and get involved in? Yes or NO
Any Further Comments:
_____________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________
Disposition Decision Plan:
What worked:
 The setup was ran smoothly, and everything was very organized. Everything was put together nicely
and in a timely manner.
 The seating arrangement went very well and the tiara pictures were a huge success.
 Everyone parked on the side, there were no problems with parking or transportation.
What didn’t work:
 The tear down and clean up after the dance took a lot longer than it should have taken.
 The DJ was not able to play during the dance.
o A student from NWMSU was asked to DJ when original DJ cancelled. The original DJ’s
equipment was used and the new DJ was in charge of playing off of the equipment. What was
wrong was that the performing DJ did not get paid anything but the original DJ whose
equipment was used was the only DJ paid.
Next time changes:
 Increase the number of hands to help set up, but mostly increase the number of people to help tear
down and clean up after the dance.
 Close off the food and drink area to allow only one entrance inside the serving area.
o This year we had an open area behind the beverage station. Participants were to give the staff
their ticket to in order to be served cookies. Since there was an open area; girls were running
back and forth by the dessert table, stealing cookies as they ran. Close off all but one entrance
to stop girls from stealing cookies.
 Either pay both DJ’s separate amounts (one for rental and one for performance), or just hire one DJ for
both services.
Things to get rid of:
We do not need to get rid of anything as our profit increased and our participation increased. However
one thing that should be taken into consideration is that we find a larger spaced facility with a kitchen for next
time. This is because the Daddy Daughter Dance has increased in participation numbers each year and will

7. continue to grow. Currently space is limited, and a larger spaced facility is needed in order for the program to
grow.
Risk Management Plan
Risk Precaution or Preparation Taken
Environmental: Allergies -Keep EpiPen(s) on site to respond to any
allergies due to food, or latex.
-All participants must note any allergies on their
registration form.
Weather Hazards -Be aware of the weather before,during and
after the dance to know if cancellation plan
needs to be followed.
-In case of emergency,follow the community
center’s weather emergency plans.
Infrastructure: Electrical Outlets -Make sure all electrical outlets are covered and
use a surge protector.
-Check to see if outlets are blown or not
functioning before you use them.
-Keep all electrical cords/equipment away from
any wet areas that can potentially make contact
with electricity.
Slipping -Monitor concession area and clean up spills.

8. -Place bucket under spout of juice dispenser to
collect excess juice.
-Have weather rugs inside at each entrance to
encourage everyone to wipe their shoes off upon
entering the building.
Tripping -Tape down any electrical cords, make sure rugs
are flat on the ground.
-Make sure that chairs and tables are positioned
with enough room for participants to get up and
sit down without difficulty.
-Do not position any chairs or tables near
entrances.
Program: Functioning Equipment -Make sure that the DJ area and equipment is set
up in a safe area away from any foot trafficking,
as well as making sure there is no foot
trafficking optional from behind DJ area.
Dance Floor Layout -Dance Floor must be cleaned and mopped
before the dance and dried before program
starts.
-Neither food or beverages are allowed on
dancefloor.
Emergency Crisis: Fire -Call 911
-In case of fire, now where all fire alarm
locations are within the facility.
-Know and follow Maryville Community
Centers evacuation plan in case of fire.
-Know where all fire extinguisher locations are
within the facility.
First Aid -There will be a first aid station available near
the kitchen in case of any first aid needs.
Weather-Tornado -All staff must know and follow Maryville
Community Center’s emergency action plan in
case of tornado.
-A copy of this action plan must be printed off
and placed in the DJ area to be read off in order
to keep them remained calm and to instruct
participants on where to go for tornado.
Transportation: Parking Participants will park in the Maryville
Community Center’s parking lot on the side of
the building to avoid blocking other customers
from parking.