Updating MCD Webpages

UPDATING
MCD INTERNET
AND
INTRANET
WEBPAGES
Created by: Quenton Linyear (MCD-CRPSB)
Barbara Wongus (MCD-CRPSB)
Page 1

Disclaimer and Notes
The following documents will assist you in updating MCD’s Internet and Intranet
webpages. The software applications used are Macromedia Dreamweaver MX and
ReflectionX 13.01. This is not intended to be a complete and exhaustive explanation of
these applications, but rather a brief explanation of many of the common tasks that you
will perform. This guide assumes that you have all necessary rights, permissions, and
passwords; if not contact your supervisor. Please be aware that as you start to update
webpages, file names and file locations may be different from the examples that are used.
It is a good idea to get familiar with the website filenames and the folder directory
structure on the M drive where the webpages are stored (see Section A) (e.g. knowing the
filename of the organization chart, knowing the location of the team minutes folder, etc)
Page 2

TABLE OF CONTENTS
Introduction Pages
Section A:Reflection FTP Client Introduction 4
Section B:Dreamweaver MX Introduction 8
Updating MCD Internet Webpages
Section C: Updating the MCD Internet Homepage 9
Section D: Uploading MCD Internet Webpages 12
Updating MCD Intranet Webpages
Section E: Updating Charters on the Econ. Census Webpage 13
Section F: Updating the Roster on the MCD Organization Chart 16
Section G: Posting Minutes on the MCD Photo Webpage 19
Section H: Changing Pictures on the MCD Photo Webpage 23
Section I: Uploading MCD Intranet Webpages 30
Page 3

Section A-Reflection FTP Client Introduction
Version 1-March 16, 2007
Objective: To introduce the Reflection FTP client, which is the application that is used to
update webpages
1. Double-click on RefectionX13.01 from the Novell application window.
2. Double-click on FTP Client
To access the Intranet pages click cww.census.gov then Connect.
3. Type your password.
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4. This side is the MCD M drive where the MCD Intranet webpages are stored. This
is where changes to the webpage are made. The full path is M:MCD
INTERNETintra.
5. This side is the web server where the webpages are accessed. Whenever someone
is accessing the intranet using Internet Explorer or Mozilla Firefox they are
viewing files stored on the web server.
Explanation on how to upload the webpages will be covered in Section I
Page 5

To access the Internet pages, click stage.census.gov then Connect.
1. Type your password.
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2. This side is the MCD M drive where the MCD Internet webpages are stored. This
is where changes to the webpage are made. The full path is M:MCD
INTERNETMCD.
3. This side is the web server where the MCD Internet webpages are accessed.
Whenever someone is accessing the MCD Internet pages using Internet Explorer
or Mozilla Firefox they are viewing files stored on the web server.
Explanation on how to upload the webpages will be covered in Section D
Page 7

Version 1- March 16, 2007
Section B-Dreamweaver MX Introduction
Objective: To introduce the Dreamweaver MX workspace and become familiar with the
interface and layout. This is not meant to be an exhaustive explanation.
File Bar-contains the File, Edit, View, etc menus
File Panel-lists the webpage files,
images, and linked pdfs. These files
are stored on the MCD M drive
Property Inspector-area
where text and images can
be formatted, links to
another page or file are also
created here
Document Window-displays the
current webpage, all page editing is
done within the document window
Page 8

Section C-Updating The MCD Internet Home Page
Objectives-1) Illustrate how to edit text on a webpage
2) Illustrate how to link a line of text to another webpage
Scenario-John Howard, Branch Chief from the M3 branch has a new press release. He
wants you to change the date of M3 Regular to 3/26 on the MCD Internet Home Page.
Also, John wants you to link the new webpage that contains the press release.
1. Open Dreamweaver. In the Files Panel double-click the webpage on which you will
change the text. In our example, it is under MCD Internet in Files Panel and it has the
file name of index.html. See picture below. The index.html file should appear in the
document window.
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2. Single-click after the last number in the M3 Regular row. (In our example it is
the number “2”.) Back space 3 times and type in the desired date. See image
below.
Single-click and backspace here.
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3. Next highlight the text that we want to link. In our example it is M3 Regular.
Single-click on the circle beside Link in the Properties window and drag and point
to the webpage file that you want to link in the files panel. (If you do not know where
the webpage is you may have to ask, in our example we are assuming that the
webpage is the bench.htm file which is in the MCD Internet/M3 folder)
See image below.
4. Save the index.html file. Click to the menu bar and select File-Save. Go to Section
D on how to upload MCD Internet webpages.
Highlight
here
Here is the circle. Click and drag to
the desired file here.
Page 11

Section D -Uploading Webpages : Internet
Objective-Illustrate how to upload a file on the MCD Internet page
1. Open Reflection if it is not open. See Section A for more info.
2. Navigate to the M drive side (on the left) to find the file that you want to upload.
For this example let’s assume it is the index.htm file.
3. Navigate to the web server side (on the right) to the desired location. The two
sides should have similar files and folders.
4. Single-click the desired webpage file on the M drive side. Drag the file to the
web server side.
5. Single-click the syncit file on the M drive side. Drag the file to the web server
side.
6. The new and updated page should be visible on the MCD Internet page.
Click and
drag
Click and
drag
Page 12

Section E-Updating The Charters on the Economic Census Page
Version 1 – March 16, 2007
Objective-Illustrate how to link a line of text to a PDF file
Scenario-John Hines, leader for the Edit Team wants to link the charter to the 2007
Economic Census team page. He emails you a PDF file of the charter.
1. From Lotus Notes, drag the pdf file unto your desktop.
2. You may have to rename the file. You can rename by right clicking on the
desired file and selecting Rename. Type in the desired file name.
3. Open the Reflection FTP client (see Section A) and access the Intranet files
4. Navigate (on the M drive side) to the desired location where the pdf file will be
saved. In our scenario it is M:MCD INTERNETintracensus07teamscharters.
5. Drag the file from the desktop into the desired location in Reflection. See image
below. After you drag the file you can minimize Reflection.
Click and drag into here
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6. Open Dreamweaver. Using the Files Panel, double-click on the desired webpage.
In our example, it is the index.htm located in MCD Intranetcensus07. See the
image below. The page should appear in the Document Window.
7. Navigate to the folder on the Files Panel that has the desired file. It our example
we are linking the charter file which is in MCD Intranetcensus07teamscharters.
See the image above.
Here is the index.htm
file
Here is the
charters folder
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8. Highlight the text that we are trying to link. In our example, it is Charter under
Edit. Click on the circle beside Link in the Properties Inspector window and
drag and point to the pdf file that you want to link in the Files Panel. See image
below.
9. Save the index.htm file. Click to the menu bar and select File-Save. Go to Section I
for instructions on uploading webpages.
Highlight this link
Here is the circle mentioned above.
Page 15

Section F-Updating The Branch Roster on The MCD Organization Chart
Objective-Illustrate how to link a graphic object to a PDF file
Scenario-Mary Smith, the secretary from the Construction Expenditures Branch has
updated its roster. She has created a PDF file of her new roster and has emailed it to you.
Mary wants you to update the link from the MCD organization chart.
2. You may have to rename the file. You can rename by right-clicking on the
saved. In our scenario it is M:MCD INTERNETintraorg
5. Drag the file from the desktop into the desired location in Reflection. See image
below. After you drag the file you can minimize Reflections.
Click and drag
into here
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6. Open Dreamweaver. Using the Files Panel double-click on the desired
webpage. In our example, it is the mcdorg.html file located in MCD
Intranetintra. See image below. The page should appear in the Document
Window.
7. Navigate to the folder on the Files Panel that has the desired file. It our example
we are linking the Construction Expenditures Branch roster file which is in the
MCD Intranetorg folder.
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8. Single-click on the graphic that we are trying to link. In our example, it is the
Construction Expenditures Branch rectangle. Single-click on the circle beside
Link in the Property Inspector and drag and point to the pdf file that you want
to link in the Files Panel. See image below.
9. Save the mcdorg.html file. Click to the menu bar and select File-Save. Go to
Section I on uploading webpages.
Single-click this
rectangle
Here is the circle mentioned above.
Page 18

Section G-Posting Minutes On The Economic Census Webpage
Objective-Illustrate how to link a drop-down box to a PDF file
Scenario- Lisa Webb, the team lead for the Edit Team wants you to post the last
meeting’s minutes on the MCD Team Intranet site. She emails you the minutes.
2. You may have to rename the file. You can rename by right-clicking on the
saved. In our scenario it is M:MCD INTERNETintracensus07teamsminutes.
5. Drag the file from the desktop into the desired location in Reflection. (For our
example the file is named edit-recent.pdf.) See image below. After you drag the
file you can minimize Reflections.
Click and drag into
here
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6. Open Dreamweaver.
7. Go to the Files Panel and double-click on the desired webpage. (see below) In our
example it is the index.htm page in the MCD Intranet folder that is located in MCD
Internetintracensus07. The page should open in the Document Window.
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8. Next go to the Menu Bar and select View and then Code and Design. You may
want to adjust the window of the code and design areas. You may also scroll up
or down in the window of the code and design areas. See image below.
Code area
Design area
Adjust the size of the windows of
these 2 areas (code area, design area)
by dragging up or down here
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9. Scroll up or down until in the Code area until you see the desired area. In our
example, we are looking in the Edit Team area. Click once after the ”.
Backspace and erase edits-last.pdf. Type in edit-recent.pdf (which is the name
of the file that we want to link to in our example).
10. Save the index.html file. Click to the menu bar and select File-Save. You may go
to the Menu Bar and select View and then Design in order to bring the Document
Window to a normal view. You can go to Section I on how to upload MCD Intranet
webpages.
Edit Team area is here
Click and backspace
here
Page 22

Section H-Changing Pictures On The MCD Photo Webpage
Objectives-1) Explain what a table, row, and column in Dreamweaver
2) Illustrate how to add a column to a row.
3) Illustrate how to insert a picture
4) Illustrate how to resize a picture
5) Illustrate how to resize a column
6) Show how to preview a Dreamweaver page in Internet Explorer before
uploading the page to the web server.
Scenario-Anne Davis, Branch Chief from the Construction and Minerals Branch has a
new employee. She wants you to add the picture of the new employee to their branch
photo page. The picture of the employee has been taken and it is on the M drive.
All of these rows and
columns are
considered a table.
We need to add a column here
to insert the new employee
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1. Open Dreamweaver. Using the Files Panel double-click on the desired
webpage.
2. Click on the row that will have the new cell. In our example we want to add a
2nd
column to this row. Type 2 in “Cols” in the Property Inspector and press
Enter. See image below.
Type 2 here. Press Enter.
You should see
a black outline
after you click
on the cell
Page 24

3. Resize the new column to make it a little longer than needed. (We will adjust
later). See image below.
Drag to adjust the new
column here.
Page 25

4. Highlight some name text (located underneath a picture) and go to the Edit
Menu and select Copy. Any name that you select is ok. See image below.
Highlight and
select Edit then
Copy
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5. Find the desired picture and drag into the new column. For our example the
pictures are in MCD Intranet/Org/newfolder.
6. The picture will be very large. Click on the big picture and adjust to 160 for
W and 203 for H in the Property Inspector.
Click and drag
here
Type 160 here
Type 203
here
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7. You may have to scroll up to see the picture. The picture should be smaller.
Click after once after the new picture. Press Enter.
8. Select Edit menu and select Paste. The webpage should look similar to the
image below.
Click here.
Press Enter.
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9. Erase the name that you pasted in and type the appropriate name.
10. Click once on the row (It should still be big). Go to Modify menu, select
Table, and select Clear Cell Heights. Scroll up. The cell should be a more
reasonable size now.
11. Adjust the new cell to match other column widths.
12. Align center the new text using the Property Inspector.
13. Save the page.
14. You may preview the page in Internet Explorer before uploading the page by
pressing the F12 key. (It may take a few seconds for the page to load in
Internet Explorer)
15. Go to Section I for instructions on uploading Intranet webpages.
Click here to center align
text
Page 29

Section I-Uploading Webpages : Intranet
Objective-Illustrate how to upload a file on the Intranet site
1. Open Reflections if it is not open. See Section A for more info.
2. Navigate to the M drive side (on the left) to find the file that you want to upload.
For this example let’s assume it is the index.htm file.
3. Navigate to the web server side (on the right) to the desired location. The two
sides should have similar files and folders.
4. Single click the desired file on the M drive side. Drag the file to the web server
side.
5. The new and updated page should be visible on the Intranet.
Click and
drag
Page 30

INDEX
Dreamweaver MX introduction, 8
Editing text, 10
Inserting
Pictures, 27
Column to a row, 24
Linking
Drop-down box to PDF file, 19-22
Graphic to PDF files, 16-18
Text to another webpage, 11
Previewing in Internet Explorer, 29
Reflection FTP client
Introduction-Internet, 6-7
Introduction-Intranet, 4-5
Resizing
Pictures, 27
Columns, 25
Update
MCD Internet webpage, 12
MCD Intranet webpage, 30
Page 31

Updating MCD Webpages

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