The document contains scanned images of various forms and documents commonly used in hotel front offices to help students learn concepts of hotel record keeping. It begins with demo formats from the Institute of Hotel Management in Hajipur, Bihar, India, which are old but relevant for learning. The rest of the document displays images of forms like room keys, luggage tags, maps, rate cards, parking tickets and more that were collected from hotels during student internships.

1. Forms & Documents Frequently Used
in Hotel Front Office
The following slides contain scanned images of the
useful forms, documents etc. Commonly used in
high class hotels.
However, we begin this presentation with the
(demo/dummy) forms, formats etc. Of our
Institute, Institute of Hotel Management,
Hajipur (Patna), Bihar.
(These formats are quite old, but relevant to learn
the concepts of hotel record-keeping.)

3. Res

6. A

8. A

10. Envelope

11. E

20. Room Key

21. Electronic Card Key

22. Room Key

23. Room Key

24. Room Key

25. Room Key

26. Room Key

27. Room Key

28. Room Key

29. Room Key

30. Hotel Map

31. Hotel Map

32. Guest Room Note Pad

34. Luggage Tag

35. Luggage Tag (Front & Rear View)

36. Luggage Tag

37. Resort Layout

38. Resort Layout

39. Car Hire Rate Card

40. Car Hire Rate Slip

41. Tag

42. Valet (Attendant) Parking Ticket

45. Non-Smoking Room Notice

46. Envelope for Guest Medicine

52. Customer Service No. On Card Key

53. Card Key Back-side

54. Pune City Map

62. We thank all the hotels in India
who provided these samples to our
students.
These samples were collected
while on internship.
We do not intend to infringe on the
copyright of these organizations,
or publish privileged material.

63. Praveen Jha
Senior Lecturer
Institute of Hotel Management
Hajipur (Patna), Bihar
India
www.ihmhajipur.net