History, approach, platforms and implementation strategy

1. City of Philadelphia
Department of Parks and Recreation
Cityworks for Urban Forestry Project
Project History and
Future
November 3, 2017

2. • Introductions
• Past
• Present
• Future
• Questions
Meeting Agenda

3. • Power Engineers Team
– Peter Godfrey: PM
– Elisa Peters: Assistant PM
– Jessica Stack: Technical Lead
– Joe DeLuca: EBA PM
– Andrew Smart: EBA
• City of Philadelphia
– John Piller, PM
– Fran - Contracts
– Ben – Arborist
– Steve – Inspector
– Joe – Park Arborist
– Stephanie - CSR
– OIT Members
• GSG
Introductions

4. POWER Engineers
» Established in 1976
» 1900 employees in 39 Offices Globally
» 50+ Professionals in Geospatial and
Asset Management Solutions Unit
» Cityworks Platinum Business Partner
» Esri Foundation Partner – Gold Partner
» ArcPro Initiative
4

5. Past-History

6. Past-History

7. Past-History

8. Past-History

9. • City of Philadelphia
– PPR staff Involvement (All Phases)
• Validate Phase I
• Collaboration Phase II and III
• Pilot, Testing, Training, Deployment
– Office of Innovation and Technology (OIT) staff (All Phases)
• PMO Oversight/Coordination
• Technical Environment
• Integration Facilitation
• Security – mobile devices
• Infrastructure design
• Partner Organizations
– TreePhilly, Fairmount Park Commission, PWD, PHS, Others
• Provide experiences with inventory
• Determine their high level processes so we can possibly create
better synergy
Present Day and Roles

10. • Extensive use of mobile capabilities-World Has
Changed
• Leverage Esri and Cityworks integrated ‘platforms’
• Pilot and Deploy system as model for urban forestry
both in regards to efficient operational management,
but also ecological BPMs (canopy cover, diversity,
runoff mitigation and CO2 sequestration)
Project Principals

11. Tree and Park Responsibilities
• Approximately 135,000 Street Trees
• Approximately 1.5 million Park Trees
• Annually:
– 20,000 non-emergency tree related service
requests (via phone, internet, 311 and email)
– 5,000 Storm related emergency calls
– Issuance of 450 Tree permits (+/-)
• Role of Streets and Water Depts.
• Private Owner work
• Contracted:
– Removal of 1,300 street trees
– Pruning of 2,000 street trees
– Planting of 3,500 street trees

12. • Street and Park Trees treated as an ‘asset’ similar to other
City maintained infrastructure
– Trees need to be maintained and there are costs (internal and
external) associated
– Track asset costs and lifecycle (street tree +-13 years)
– Operational as well as capital planning
– Risk Assessments (CoF, PoF, BRE)
• Trees appreciate as opposed to typical ‘asset’ depreciation
– Value increases (species/DBH/condition) especially
Park Trees
– Associated maintenance costs also increase
• Asset management is the tracking of associated individual
costs per asset lifecycle
– Core of the Cityworks implementation
• Proactive or Reactive (e.g. deferred)
– Reactive management increases costs as well as unanticipated
emergencies
Urban Forest Asset Management

13. • To fully leverage ‘asset management’ principals
need:
– Standardized system and data capture methods
• Office and Field
– Technical architecture and
components/administration
– Accurate Inventory of assets in spatial system
registry (e.g. GIS)
• Designation of ‘source data’ and update methods
Urban Forest Asset Management

14. • Technical Architecture – AWS Cloud
Project Overview

15. • Workflows (9)
Project Overview

16. • Functional and Non-Functional Requirements (439)
Project Overview

17. • Data Model
Project Overview

18. • Leverage AGOL
Project Overview – AGOL

19. • CycloMedia
Project Overview – Imagery

20. • ArcPro
Project Overview – ArcPro

21. • Cityworks AMS (not PLL) - Tabs
Project Overview – Cityworks AMS

22. Project Overview

23. Project Overview

24. Project Overview

25. Cityworks - High Level Overview
• Opening Screen: InBox and Esri Map (Role
Based)
Defined InBox
Based on User Role
Defined Map Based
on User Role

26. Cityworks - High Level Overview
• Geocoded Service Request

27. Cityworks - High Level Overview
• Inspection - Field

28. Cityworks - High Level Overview
• Work Order – Example #1

29. Cityworks - High Level Overview
• Work Order – Example #2 (Asset Management)
‘Asset Management’

30. Cityworks - High Level Overview
• Contracts and ‘Projects’
Create and then
assign from WO Screen for
tracking and reporting

31. • Gain Current Understanding of Tools and Management
– A Lot Has Changed Since 2013
• City Environment and Esri/Cityworks Deployments and
Standards
• Esri Platform (10.5) – Maps and Apps integration; Insights
for ArcGIS
• Cityworks 15.2 – Cityworks Insights and field components
• Park Organization and Workflows
• Integrate, Configure, Soft launch, Deploy
Next Steps

32. Questions and Discussion