Transaction SO12 Private Office settings

1. 9/6/2017 Transaction SO12 Private Office settings - Application Server Infrastructure - SCN Wiki
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Created by Ciaran Heffron, last modified by Patrick Whitty on Nov 28, 2012
Transaction SO12 Private Office settings
Purpose
This wiki is to describe what settings are available in transaction SO12.
Overview
Transaction SO12 shows the SAPoffice settings for your User, you can view the SAPoffice administration information of another User with the button Other User at the bottom of screen. Also from the
bottom of the screen a new SAP User can be created with the Create button and the address details of your User can be seen with the Address button.
Section 1
Document Tab:
Here are the settings for your User when creating a document, with option Change options after sending you can choose if a document can be changed after being sent. Document types entered under
Default document types will be available for creation in the SAP Business Workplace.
Under Other settings for documents there are 4 options:
1. If the Confirmation prompt for deletion option is selected then when a document is deleted from the SAP Business Workplace you will receive a pop-up in which you must confirm or cancel the deletion.
This option will prevent a document being deleted accidentally.
2. The Start PC application in R/3 window option controls if PC applications are embedded in the SAP window. The advantage of this option is that you can edit PC documents in the SAP window and you
no longer need to switch between different windows. Also all functions and menu areas of the PC application and of the business workplace are available. Please note this setting only has an effect for PC
applications which support OLE.
3. The Resubmission on workdays only option controls whether resubmissions only take place on working days. So if you select this field then you do not receive resubmissions on weekends or bank
holidays. This means that you avoid reading important time critical information late because you received the resubmission on a non-working day. In order for the system to proceed according to the
correct calendar, select the factory calendar that corresponds to your region in the field factory calendar.
4. The Factory calendar option allows you to specify the factory calendar that corresponds to your region.
The Number of days after which a document is deleted from trash option sets the number of days a document will stay in your thrash before being deleted automatically. Deletion takes place when a User
logs on to the SAP Business Workplace for the first time each day. If no value has been entered, the trash is not deleted automatically. Deletion is then done manually in the SAP Business Workplace.

2. 9/6/2017 Transaction SO12 Private Office settings - Application Server Infrastructure - SCN Wiki
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Section 2
Send/Print Tab:
Here you can define pre-settings for sending:
Send automatic reply externally option is used so you can choose if the automatic reply is to be sent to internet addresses outside the SAP system.
Move document to outbox option means that a document will be copied to the outbox when sent. A user can then receive more information about these documents, e.g. whether a recipient has viewed the
document.
Pre-settings for printing:
Change print param option controls whether or not a pop-up box appears where you can change the print parameters before the printing of a document.
Include document header option controls whether the printing of the document header is included.
Include note option controls whether the printing of notes is included.
Include recipient list option controls whether the printing of recipient lists is included.
Section 3
Substitute Tab:
Here you can assign a substitute for your user when you do not have access to your SAP account. You can assign your substitute to have authorization to your inbox/outbox and also your private/shared
folders. Please note that only 1 substitute can be specified for a particular period
The SUBSTIT field shows which user is the substitute for your user, FRM field shows when the substitution starts, TO field shows when the substitution ends and ACTV. field shows if the substitution is
currently active. The Details button shows the current settings for the substitution and also changes to the substitution settings can be made here.
Section 4
Automatic Forwarding Tab:

3. 9/6/2017 Transaction SO12 Private Office settings - Application Server Infrastructure - SCN Wiki
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Here you can set an address and communication method so that all documents sent to your user address will be forwarded to this chosen address for a certain time period. You can also choose if these
documents will be placed in your inbox.
Section 5
Automatic Reply Tab:
Here you can define an automatic reply that will be sent to all Internet mail addresses who contact your user. You can set the time period the reply will be sent and also the title and message body of the
reply.
Section 6
Admin Info Tab:
Here you can view the SAPoffice administration information for your user (this is the same information you will see for another user if you choose the Other User button at the bottom of screen). You can
view the username, address name and number, who created and last changed the user, last access by the user to their business workplace and also what authorizations the user has in regard to creation,
sending and archiving. Please note no changes can be made here, although the Address Management button will bring you to the address details of the User (this screen can also be seen with the
Address button at the bottom of the screen).

4. 9/6/2017 Transaction SO12 Private Office settings - Application Server Infrastructure - SCN Wiki
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