Is Your IUID Compliance Plan Coming Up Short?

Is Your IUID Compliance Plan Coming
Up Short?

The Department of Defense (DoD) has
mandated a landmark policy that requires all
assets and personal property owned by the
DoD, including assets in the possession of
contractors, to be marked with a unique
serialized identification number in
accordance with MIL-STD-130.
www.a2btracking.com (800) 733-7592 sales@a2btracking.com

The purpose is to have a single location—
known as the military’s Wide Area Work Flow
(WAWF), now called iRAPT or Invoice,
Receipt, Acceptance, and Property Transfer —
where everything DoD owns is logged with a
purchase date, a purchase price, and the
dates the item was sent for repairs or
refurbishment or was taken out of commission.

Item Unique Identification (IUID) applies
equally to legacy property and newly
requisitioned government furnished property.

The Defense Acquisition Regulation
Supplement (DFARS) requires
defense manufacturers to identify,
mark, and track assets by placing a
tag containing a machine-readable
IUID, or a 2D Data Matrix barcode,
on new equipment under contract.

For the DoD and its contractors, achieving
a consistent approach to IUID compliance
is critical to their success.

One misstep in managing an item or its
related shipment data, or a failure to
comply with DoD standards, and you can
easily be looking at a rejected shipment
and loss of revenue.

Download Your FREE
Guide!
In this presentation, based on our guide, we'll discuss IUID
contractual obligations, and how to avoid costly errors
.

The first step to developing a consistent approach to IUID
compliance is to choose a tag that meets the requirements
of MIL-STD-130. Tags need to meet the following criteria:
> Remain permanent throughout the product’s life cycle
> Be difficult to damage or destroy in use
> Endure a variety of environmental conditions
> Maintain its integrity
Understanding Your IUID Requirements:
From Tagging to Registration

During a product’s lifecycle, its tag must remain in good
condition and withstand a variety of elements and
environmental conditions that may occur during shipping.

Four types of material are typically used to create tags:
> Photo-etched aluminum
> Polyacrylic
> Metalized polyester
> Polyester
The type of tag used depends on the asset and the amount of
wear and tear that asset typically endures during its lifetime.

Tags also need to be validated to
ensure that the machine-readable
IUID, or 2D Data Matrix barcode,
contains the correct and required
information and has been encoded
correctly with the proper semantics
and syntax.

Proper placement of the tag is also important. The mark
needs to permanent and readable. Before placing the tag,
it is best to clean the surface with an industrial cleaner to
ensure it stays affixed. Be sure to record the affix date for
any future audit needs.

Managing and automating your IUID data,
shipments, and invoicing can be difficult. A2B
Tracking can provide you with a turnkey system that
has all the components you need for an end-to-end,
in-house barcode or IUID solution
Managing and Automating IUID, Shipments, and
Invoicing

> Scanners and handheld computers
> Software to create barcodes, manage data, and track assets
and items
> WAWF (iRAPT) and IUID registry submission
> Thermal transfer and RFID printers and laser engravers
> 2D Data Matrix verifiers
> Label and plate materials

A turnkey IUID system from A2B
can be tailored to your company’s
exact requirements and will deliver
the capacity you need to track your
assets.

A2B looks at your
company’s unique business
model, asks about your
pain points, and then finds
affordable solutions to
manage your assets.

Our IUID systems provide fully electronic, paperless auto ID
technology that enables IUID compliance and asset
management across your enterprise, similar to the technology
A2B provides to the military to help them stay in compliance
and track all its assets.

Our turnkey system can easily
integrate into your existing workflow
using today’s advanced cloud-based
networking technology to provide fast
and accurate inventory, reduce your
overhead costs, generate and maintain
precise data, and help you make better
management decisions.

Regardless of whether you use our turnkey system, there is
no doubt that IUID compliance is everyone’s responsibility.
Every team member—from program managers and IT
professionals to customer support and the legal department—
has a role to play in developing a consistent IUID compliance
plan
Organizing Your IUID Compliance Team

Noncompliance can lead to rejected shipments and a loss of
revenue due to:
> Non-compliant marks and registration
> Missing, inaccurate, or incomplete IUIDs
> Non-conforming 2D Data Matrix codes

Procurement is responsible for purchasing labels, software,
and hardware.
Manufacturing takes the lead on materials and production.
Legal handles audits.
Finance submits shipping notices to the WAWF (iRAPT).

How you implement IUID into your organization can mean
the difference between failure and success. To drive ROI
with IUID, you need to use best practices.
IUID Best Practices

Data can be sent electronically to three places:

1. WAWF – Wide Area Workflow (now iRAPT) for
contractors to transmit shipping notices electronically and
DoD to perform both receipt and acceptance
electronically. This requirement includes DD250s and
ASNs.

2. UID Registry – DoD repository for IUID information.
Include what the item is, how and when it was acquired,
the item’s initial value, how it is marked, and who currently
has custody (contractor or government).

3. DD1149 Transfer Reports – The DD1149 is not a
contractually required document, but it may be used to
transfer government property from one party to another,
e.g., government to contractor, contractor to government,
or government activity to government activity.

If your DoD contract contains DFARS clause 252.211-7003,
then you must comply with the IUID policy.

Your contract will also tell you which items you are obligated
to mark.

Remember, it is the prime contractor’s responsibility to
ensure the required IUID data is registered. Be sure to verify
your tags to ensure the 2D Data Matrix can be read and
decoded, reducing risks and cost from returned items.

A2B can help you follow today’s best practices for
submission of data to the IUID Registry and WAWF.

A2B offers a range of barcode and RFID tags, readers,
barcode labels, and integrated tracking software to give
you visibility into your inventory and assets. We work with
world-class hardware manufacturers to deliver affordable
and reliable integrated solutions that are designed to help
you minimize loss, avoid duplicate purchases, and locate
items within the custody of your department or enterprise.
About A2B Tracking

207 Highpoint Avenue
Portsmouth, RI 02871

Is Your IUID Compliance Plan Coming Up Short?

Recommended

Recommended

More Related Content

Similar to Is Your IUID Compliance Plan Coming Up Short?

Similar to Is Your IUID Compliance Plan Coming Up Short? (20)

Recently uploaded

Recently uploaded (20)

Is Your IUID Compliance Plan Coming Up Short?