Electronic Permit System | Safe System of Work with RAMS Management, UK | GLOBAL-CXM

1. Advantages of Electronic
Permit System
www.global-cxm.com

2. Electronic Permit System
An electronic permit to work system can be
implemented across multiple areas of operations to
boost safety, maintenance and overall performance at
the worksite. All such areas are backed by a software
solution and oftentimes, they aren’t integrated.
The reasons behind integrating an electronic permit
system with these applications are pretty impressive
and there are dozens of long- and short-term benefits
of doing so. Nevertheless, for successful integration,
clearly defined requirement, careful assessment of a
business’s need, a superb system design and impactful
project management are needed.

3. key benefits of integrating an electronic permit
system with other applications:
Worksite Access Control: Integrating an electronic permit system with the site access control system facilitates the
implementation of safety controls. For instance, an individual can be prevented from leaving the site if they have an
active permit to sign-off or an individual may be prevented from getting inside a restricted zone unless they hold a
valid health or safety permit.
From time to time, the database of the site access control system could be assessed along with data from
the electronic permit system. This could generate important insights into the teams’ productivity and identify
patterns to sort out recurring issues.
Competency & Training Records: All persons involved in the isolation and permit to work process need to be
competent, well-trained, and approved for the tasks they are assigned with. The competency information
in external systems, for both contractors and employees, can be utilised to check automatically that all the
requisite training has been completed, and all the important certifications are still valid.

4. Project Management System: In case of small capital projects or during shutdowns, comprehensive work is planned
well in advance with a project scheduling application. By integrating an electronic permit system with the
scheduling tool, preparing permits ahead of time becomes easier, eventually reducing the wait time while
enhancing productivity. The actual permit system data can further be used to update the schedule information in
almost real-time.
Work Order Management: Safety and maintenance are somewhat interrelated, hence it makes a lot of sense to
integrate relevant information in the enterprise asset management (EAM) system with an electronic permit system.
Here are a few advantages of this approach:
o Use of a common equipment database for both maintenance and safety information
o Better control over the safety aspects of risky maintenance tasks
o Improved job planning
o Better coordination between the maintenance and operations teams.

5. PLC-SCADA/DCS: Process control system data is utilised to verify
information on the plant status, process conditions and
isolations. Careful integration of the permit to work system with
the process control system can enhance the visibility of the
ongoing tasks to the operators, which gives early warning signs
of hazardous or abnormal plant conditions while improving
coordination, production and maintenance.
Industrial Internet of Things (IIoT): The IIoT offers myriad
opportunities to gather and tie-in sensor information at
site. For instance, field sensors can record the movements
and whereabouts of the people on site and compare the
same with their permits. This can boost control as well as
ensure better visibility of the work being done, thereby
improving safety. Other sensors can monitor the
equipment and tools, required for safe work. Real-time
assessment of this data can even calculate elevated safety
risk in some situations, which allows for the creation of
necessary steps that can be taken proactively to avoid any
incident to occur.

6. Contractor On boarding & Induction Systems: When part-time or occasional contractors enter a new site, they may
be unfamiliar with that place, which can up the safety risk. Site induction and medical assessment are conducted
to lower the same. When issuing a health and safety permit, this induction and onboarding information can be
utilised by the system to automatically confirm that the contractors can perform the required tasks, have
completed proper induction, are physically fit and healthy to work, and are qualified for the tasks assigned.
Factors to Consider to Ensure Successful Integration of an Electronic Permit System
By and large, the success of the integration hinges on the approach followed. Here are seven prime
to consider during the integration of an electronic permit system:
• Understanding the real business need
• Identifying the business sponsor
• Developing and understanding detailed business requirements
• Ensuring data quality
• Describing the system design
• Planning a focused proof of concept (POC)
• Involving change management into the business
• Updating, supporting and maintaining on-site systems

7. Bottom Line
There are dozens of advantages of integrating an electronic permit system with other operational
and systems. While the key benefits have been explained above, it is important to first determine the actual
business requirement before getting started with any project. Also, following a great project methodology
interface development is critical to the project’s success.
THANK YOU