Meluf water Committee project

REPUBLIC OF CAMEROON REPUBLIQUE DU CAMEROUN
PEACE – WORK – FATHERLAND PAIX – TRAVIAL –
PATIRE
FOR
MELUF WATER SUPPLY RE-INFORCEMENT /
EXTENSION PROJECT
KUMBO CENTRAL SUB-DIVISION
BUI DIVISION
LOCAL AUTHORITY
DATE: _______________
Prepared by: Integrated Rural Community Center for Agriculture(IRCCA) & Meluf
Water Committee

 Project title: Financial Assistance for the Re-enforcement/ Extension of Meluf village
 Person/Persons responsible for the project:
 The Proponent: IRCCA, Meluf water management committee, Meluf village
Development Association and Tata John –senior civil engineering Technician.
 Legal Holder of the project: the Inhabitants of Meluf Village
 Project implementation: Meluf water management Committee.
1.10 Name and Address of Applicant
Meluf village Community
Kumbo Bui Division
North-West Region, Cameroon
C/O
CM Meluf
P.O. Box 15 Kumbo
Phone ;(237) 678677269/243 757564
An application for financial assistance for the re-enforcement and extension of Meluf
village water project
We are through this project proposal appealing for financial assistance to enable us re-enforce
and extend the Meluf village water to the whole community.
TECHNICAL SPECIFICATION OF PROJECT
Meluf Water re-enforcement and extension in Kumbo Central Sub-Division – Bui Division,
North West Region – CAMEROON.
 Type of Water Supply System: Gravitational
 Present Population: 6.000 Inhabitants/ Future population 12000
 Dry season output of the two spring sources: 0.5 Lt. /sec.
 Network System: Existing Scheme (Water Supply Re-enforcements/Extension
i
water project.
Meluf water management committee
1.20 Contact Person
Ngong Edwin Nkainin
C/O P.O. Box 15 Kumbo
Phone ;(237) 678677269/ 243 757564
E-mail: nkainin@yahoo.com
Dear Friend(s) and collaborators,
Project).
Technical Report of Feasibility Studies for MELUF Water Supply Re-enforcement/Extension Project –Kumbo Central Council.

WORK REQUIRED
 Construction of 02 Spring Catchments
 Construction of 01 Storage Tank 20m3/inspection Chamber attached.
 Construction of 08 Public Stand pipes
 Construction of 01 Common Collection Chamber
 Supply and Laying of PVC NP. 10 Pressure pipes (4.300m = 4.3km).
 Construction of 43 indication pillars along the pipeline
 Supply and equip 01 tool box for the Care-Takers for maintenance
 Project Consumption, 25 litres/inhabitant/day
Total cost of the Project to be done: 31,635,000 F CFA Francs CFA
Partner Amount Percentage
Francs CFA US D
Meluf Village Community 7,908,750 17,575 25%
Principal Funder 23,726,250 71,178,750 75%
Total Cost of Project 31,635,000 71,196,35 100%
Meluf is a big village in Nso about 6 kilometres West of Kumbo along the Oku road. It is one
of the biggest villages that move up Kumbo Town, the administrative headquarters of Bui
Division. Meluf has a population of about 6.000 inhabitants. This Village accommodates
fifteen primary schools and one big Technical High School, with a population of about 1600
students. That means at least 2000 inhabitants of Meluf village are young people between age
1to 18. Birth rate is about 10 %. 75% of the adult population is active. They are peasant
farmers and petty traders. The execution of this project depends on this active population.
THE POPULATION
S/N VILLAGE PRESENT FUTURE
1. MELUF 6000 12000
ii
 Protection of 02 Spring Catchments
 Construction of 04 Low Points
 Construction of 02 High Points
 Construction of 02 Valve Chambers
- Ø 63mm: 3.700m
- Ø 32 mm : 400m
- Ø 25 mm: 200m
 Duration of Work: 6 Months
2.00 Project Cost /Financing
3.00 Identification of Partners
3.10 Meluf Village Community

1.1 VILLAGE ADMINISTRATION AND INSTITUTIONS:
Meluf Village is administered by Village Heads such as Shu-Fais, Fais, Sheys, yahs and
Leaders of all Manjong Houses who are all under the Paramount Fon, His Royal Highness the
Fon of Nso. The Village Council assist the village Development Association and
administration in legal and developmental matters.
1.2 DEVELOPMENT ACTIVITIES:
The Community is trying to become self-reliant in some of their projects. The following
projects have been achieved:-the building of:
 Churches
 Mosques
 Primary Schools
 Nursery Schools
 Secondary Schools
 High Schools
 Health Centre
 Existing Water Supply
 Inter quarters/Village Roads
 Bridges/Culverts Mfu/Manjong Houses etc
3.20 Problem statement
- The residents of Meluf Village especially children and women suffer from constant
diarrhoea, dysentery and stomach problems due to lack of portable water.
- Late coming to school is rampant among the children
- Children are unable to study at home after school or do other domestic chores because they
are tired and exhausted
- Supper is served late in the night because the women had to fetch water from the far off
stream after returning from the farms at the end of the day.
- Growth amongst children is retarded
5.10 Project Goals
To reduce the impact and effect of inadequacy of water in Meluf Village Community and
assure good health and sanitation for the inhabitants
5.20 Project Objectives
To re-enforce and provide portable water to the 1200 inhabitants of Meluf Village
iii
5.20.1 Specific Objectives and Results

By the end of the project, given sufficient funds and proper management, two water
catchments will be constructed, 08 stand pipes will be erected with sufficient and healthy
quality water to serve the rest of at least 12000 persons all year round.
 A management and care-taker committee shall be trained to maintain the water
 Water borne diseases shall be reduced by at least, 75%
 School attendance and performance shall improve by more than 50%
 Meals will be served at proper and appropriate times
 Children will have time to carry out more domestic chores and study school lessons at
 Hygiene and Sanitation will improve in the community.
The Meluf water management Committee and the Village Development Association shall
coordinate the execution of this project from inception to the end. Some experts (Hydro
Engineers and Community development technicians) shall be hired to carry out the
technical studies, sensitize and mobilize the community members as well as the training
of the management committee.
Community Contribution
Masons and plumbers shall be hired to construct the catchments tanks and stand pipe
installations. Unspecified labour shall be supplied by the able bodied community members.
They shall do all the excavation, digging and backfilling of trenches and construction of sites
under the foreman who shall be appointed. A ware house shall be constructed in site for the
storage of material. There shall be a warehouse man who shall be responsible for the
purchasing of all the material needed for giving them out to the site foreman as need arises.
The community development technician shall be in charge of the organization and social
mobilization of the community members. He/she shall educate and sensitize the community
members on how to sustain and manage their resources. He/she shall move the community to
elect a water management committee and train them. Community members shall create an
account with the local micro-financial institution for the safe keeping of the project funds
The executive community of the water committee shall be responsible for the judicious use of
the project funds when the project is handed over to them. Bacteriological and chemical
analysis of the water shall be carried out by the National Hydro Laboratories in Yaoundé to
determine and assure water quality.
The entire project is estimated at 31,635,000 francs CFA. From this amount, we hope to
obtain from the community a contribution in kind to the amount of 3.665.000 francs CFA and
in cash, the sum of 4.243.750 francs CFA. In other words, we are appealing to you and your
organisation for the sum of 23,726,250 to enable us realise this project. You will find the cost
estimates and other technical details in the project formulation which is enclosed. We should
be very grateful if you would assist us in this project. We should also like to thank you in
advance for your kind assistance
iv
scheme regularly.
home.
6.10 Measures

6.20 Sustainability
The management community shall be trained to oversee the use and maintenance of the water
scheme. This committee shall be elected for a period of three years renewable.
 Recalcitrant and delinquent members shall not be re-elected.
 Each household shall be levied a fixed amount of money each year for the
 All project funds shall be reserved in a financial institution and only withdrawn for
the purpose of maintenance when need arises.
 However there shall be a permanent caretaker who shall be remunerated each month.
 Committee members shall not be paid. Their services shall be voluntary.
 The permanent caretaker shall be responsible for water quality control as well as
construction of all the equipment and asset of the water scheme except money and
bank books.
The Meluf water management Committee and the village Development Association shall
appoint a Project coordinator who shall oversee each and every step of this project. He/she
shall coordinate the activities of all the stakeholders and report to hierarchy. He/she shall be
answerable and responsible to the general coordinator who endorses and reports to the
donors. Each stage or element of the project shall be evaluated to satisfaction before
progressing to the next. The project will have to respect strictly the technical prescriptions as
well as budgetary lines. At the end of the project a thorough technical inspection and
financial auditing shall be made by hired experts before the project is handed over to the
community.
v
maintenance of the scheme.
Monitoring and Evaluation

1.3 REASON FOR THE APPEAL:
The people of Meluf Village had their water before nineteen eighties from streams and springs
flowing through the grass and forest area. This contaminated water was considered very clean
during this period.
The village initiated their Water Project in the early eighties because streams and springs were
silted up by erosion, too much deforestation, grazing, and grass cutting and burning in search of
farm, and building land.
As time went on, this scheme became irregular in supplying water to the inhabitants due to
shortages of water caused by rapid increase in the population.
Some spring sources were again studied above the Village. The springs at Tahshwer, Mbohaveiy
were studied and constructed to reinforce the system .The problem was not solved and the villagers
kept on suffering worst during the dry season.
It is against this background that the Water Management Committee, the Village Development
Association and the Councillor of the area contacted the Technicians in April 2013 for the
feasibility studies and Technical advice. A technical report was established on the 18/10/2013with
an estimated cost of about 31,635,000 Frs. CFA.
1.4 PRESENT WATER CONDITION OF THE VILLAGE:
At the moment more than 75% of the population is living on polluted water. Water rationing has
become the other of the day. Due to water shortages some people are fetching water from far off
springs and streams which are exposed to pollution.
3.0 SUPERVISION:
3.0 Monitoring and Evaluation
The Meluf village Development association and the Meluf water Development committee shall
appoint a Water Project coordinator who shall oversee each and every step of this project. He/she
shall coordinate the activities of all the stakeholders and report to hierarchy. He/she shall be
answerable and responsible to the country coordinator who endorses and reports to the donors.
Each stage or element of the project shall be evaluated to satisfaction before progressing to the
next. The project will have to respect strictly the technical prescriptions as well as budgetary lines.
At the end of the project a thorough technical inspection and financial auditing shall be made by
hired experts before the project is handed over to the community.
1
.

3.1 TECHNICAL REPORT:
This particular Water Supply Re-enforcement / Extension Scheme is being designed to function by
gravity, that means water will flow from the two Spring Catchments to the Common Collection
Chamber and to the Storage Tank 20m3 and from there to the Collection Points in the Village for
the population for consumption through PVC pipes (N.P. 10) of various sizes.
Galvanize pipes are used for installation of Catchment, Low points and High points, Collection
Chamber, Storage Tank, Valve Chambers and Public Stand pipes, etc.
3.2 PROJECT PROPOSED STRUCTURES:
The Project structures to be done will include:-
 02 Spring Catchments
 04 Low Points
 02 High Points
 01 Storage Tank 20m3
 02 Valve Chambers
 08 Stand Pipes
 01 Collection Chamber
 4.3km pipeline/distribution network
 43 Indication Pillars along the proposed pipe line.
 01 Equipped tool box for Care-Taker for Maintenance
 02 Spring Catchments Protection
ESTIMATES OF COST AND QUANTITIES FOR THE WATER PROJECT AT
MELUF VILLAGE KUMBO, BUI DIVISION, NORTH WEST REGION
No List of works and supplies U Qty U.P T.P
I Preliminary Works
101 Studies Ls 1 250,000 250,000
102 Site installation Ls 1 250,000 250,000
SUB-TOTAL I 500,000
II INFRASTRUCTURE
201 Construction of catchments u 2 900,000 1,800,000
202 Catchment protection ff 2 300,000 600,000
203 Construction of Stream Crossing u 4 100,000 400,000
204 Construction of valve chambers u 2 120,000 240,000
205 Construction of stand pipes u 8 250,000 2,000,000
206 Construction of low point u 2 130,000 260,000
2
4.00 Budget and Financing plan
4.1 Budget

207 Construction of high points u 1 100,000 100,000
Sub-Total II 5,400,000
III PLUMBING WORK
301 PVC Pipes D 63 mm NP 10 ml 1200 4,000 4,800,000
304 PVC Pipes D 25 mm NP 10 ml 600 1,500 900,000
305 GI Pipes D 1 and ½ inches ml 40 7,000 280,000
Sub-Total III 14,100,000
IV EXCAVATION AND BACKFILLING OF
CO Operation Months Cost
401 Excavation and Backfilling of Network ml 5000 100 500,000
402 Excavation and Backfilling of Network ml 5000 100 500,000
SUB-TOTAL IV 1,000,000
V OTHERS SUPPLEMENTARY WORKS
501 Training of management committee Is 1 200,000 200,000
502 Bacteriogical and chemical analyses of water Is 1 400,000 400,000
503 Supply of tool box Is 1 150,000 150,000
504 Elaboration of technical plan Is 1 150,000 150,000
505 Test run Is 1 100,000 100,000
SUB-TOTAL V 1,000,000
Total Excluding Taxes 22,000,000
V.A.T=19.25% 9,635,000
Total including Taxes 31,635,000
Grand Total of the project 31,635,000
Estimates Closed at: Thirty one Million Six Hundred and Thirty Five Thousand (31,635,000 F
CFA) Francs CFA
S/N Partner Amount Percentage
Francs CFA US D
1,581,750 3163.5 5%
2. Principal Funder 30,053,250 60,106.5 95%
Total Cost of Project 31,635,000 63,270 100%
3
NETWORK
4.2 Financing Plan
1, Meluf Village
community
5.0 Physical and Financial Evolution

DE 1 2 3 4 5 6
101 Studies and Site Installations x 500,000
102 Infrastructural works x x x 5,400,000
103 Plumbing works x x 14,100,000
104 Excavation and Backfilling of Network x x 1,000,000
105 Training of Management Committee x 200,000
106 Quality control of water x 400,000
107 Tool box x 150,000
108 Elaboration of Technical plan x x 150,000
109 Test run x 100,000
110 Documentation/Taxes on Resources x x x x x x 7,035,000
111 Monitoring/Evaluation x x x x x x x x 2,000,000
5.0 ANALYSIS OF CONSTRUCTION SEQUENCE OF PROJECT:
5.1 SPRING CATCHMENT:
Spring Sources are located above the level of the Village and can supply water to the Community
by gravity. All Construction works of the Catchment will be of stone masonry except for the top
slab and foundation that will be of re-enforced concrete. Control or inspection chamber will be
attached to the catchment.
5.2 PUBLIC STAND PIPES:
The standpipes will be placed at 300 to 500 meters to serve public places like schools, Missions,
Health Centres and market places according to technical requirements.
5.3 HYDRAULIC INSTALLATION:
The main pipeline and major branches of the pipeline will be installed with PVC pipes (N.P. 10) of
various sizes. Galvanized pipes will be used at installation of Catchments, Storage tank, Valve
Chambers, High points, Low points, Public Standpipes etc.
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6.0 FINAL REMARKS AND CONCLUSION
The entire project is estimated at 31,635,000 francs CFA. We hope to obtain the population the
contribution in kind and in cash to the sum of 1,581,750 francs CFA as required by Engineers
Without Borders. (5%) We are appealing to you and your organisation for the sum of 30,053,250
francs CFA, (75%) to enable us realizes this project. We therefore send this project to our various
friends and benefactors to consider assisting us financially, materially and morally to execute this
project.
5

Meluf water Committee project

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