This document discusses why office shredders are not an effective solution for information disposal and outlines the benefits of outsourcing document shredding. It notes that staff are too busy to properly shred documents, shredders are slow and often break down, and the amount that needs shredding is often underestimated. Outsourcing provides secured bins, security when collecting shredded material, and certificates of destruction. It is ultimately more efficient and cost-effective than using in-house shredders.

1. Why You Need Shredding
Program
Provided by
Nick Graham, CSDS

2. Why Office Shredders are NOT a Solution
It is safe to assume that office managers want
to protect discarded information. They are neither
incompetent nor reckless. Managers understand
confidentiality. They know the law and expect their
staff to use the shredders they purchase, right?
Wrong! The simple truth is that office shredders
don’t solve information disposal issues.

3. Reason Office Shredders are NOT the Solution
Employees underestimate what needs to be shredded
Something as simple as phone conversation notes should be
shredded.
Everyone is “BUSY”
Staff members are busy juggling a thousand moving parts that
keep the county efficient and effective.
Shredding machines don’t cooperate
Office shredders are slow and often break
Your staff has to pull staples and only a few pieces of paper at
a time can be fed in the machine.
If the office shredder breaks all bets are off.

4. Misconceptions about Outsourcing
Underestimating the amount that should be destroyed to keep information
confidential
Staff thinking that certain information doesn’t have to be shredded
The cost of shredding yourself
The time employees spend running the slow office shredders goes way up.
Not an efficient way to spend money.
A focus group showed that managers estimate the cost of a shredding
service to be expensive
Reality is it much less than what you pay for your hourly employee to shred
and the cost to keep the machine running or replaced.
“The only way using your own shredder can be less expensive
than outsourcing is if that machine isn't used!”

5. Good Shred Companies Provide
Locked, secured containers. No charge until we service your bin
Security Specialist in uniform, with ID badge to pick up locked containers
Material is Shredded at your facility
Purge Shredding (Boxes or Pallets of boxes)
Certificate of Destruction provided upon completion of service for proof of
and compliance
Security Audited yearly by many corporate organizations. Banks, Law
Firms, Hospitals and others
GO GREEN!! 100% of material shredded is pulped and recycled!

6. Good Companies Provide
Secure collection bin sizes to meet your needs
40’’Executive Console (100-120lbs)
40”h x 19”w x 19”d
65-gallon (250 lbs)
41.5”h x 22.5”w x 28.25”d
95-gallon (350 lbs)
45.5”h x 26.5”w x 33.5”d

7. Needs Analysis
How many departments do you have?
How many shredders are in each department?
What is the size of those shredders?
What do you do with the shredded material?