This document outlines the job description for a Contract Coordinator position. The Contract Coordinator will be responsible for developing and reviewing contract specifications, maintaining project plans and providing administrative support for contracts. Key responsibilities include coordinating contract sales administration and project health and safety adherence. The Contract Coordinator will also assist with installation coordination and ensuring work areas meet housekeeping standards. A minimum of 2 years of related experience in project coordination, contract review, and HSE management is required.

1. GUNNEBO 2005 © JOB DESCRIPTION
JOB
DESCRIPTION
1. JOB TITLE Contract Coordinator
2. DEPARTMENT Projects &
Commercial
Sales
Department
3. DATE OF
APPOINTMENT
1 May 2015
4. DATE
DEVELOPED
1 May 2015
5. CRITICAL RELATIONSHIPS
MANAGER NEXT-IN-LINE Thomas Porquet / General
Sales Manager
EMPLOYEE’S MANAGER/SUPERVISOR Lisa Bracher / Projects &
Commercial Sales Manager
EMPLOYEE’S JOB TITLE Contract Coordinator
EMPLOYEE’S SUBORDINATES (ONE LEVEL)
EMPLOYEE’S SUBORDINATES (TWO LEVELS)

2. GUNNEBO 2005 © JOB DESCRIPTION
6. JOB SUMMARY
Responsible for:
- developing and reviewing - in conjunction with the Sales Manager and the Project
Team - specifications and bidding requirements for solicitations and Contract
documents;
- maintaining the projects plans and providing administrative support in relation to
the Contract
- coordinating On Time Delivery of products and/or services, within the Contract
terms and to the required quality standard
The role is most likely to be required in larger cross-functional projects required by the
Contract
The incumbent will also assist and take on an active role in the Project HSE
Management and Compliance with the Contract requirements.

3. GUNNEBO 2005 © JOB DESCRIPTION
7. LIST OF KEY RESULT AREAS
7.1 Planning Coordination
7.2 Contract Sales Administration & Support
7.2 Project Health and Safety Adherence
7.3 Contract Maintaining
7.5 Installation Coordination
7.6 Housekeeping
KEY RESULT AREA PERFORMANCE STANDARDS/INDICATORS
1. Planning
Coordination
2. Contract Sales
Administration
3. Project Health and
Safety Adherence
4. Contract Maintaining
 Coordinate all requirements for planning, to result in
meeting deadlines within the budget constraints
 Provide Management with weekly and/or monthly
business forecasts and status reports
 Coordinate projects scope and change control in
relation to the Contract and escalate issues where
necessary
 Work closely with all Contract stakeholders to ensure
the company meets the Sasol Contract requirements
 Responsible for dealing with all Sasol Contract
orders/sales related issues
 Follow up on POD’s to ensure prompt invoicing
 Adhere to HSE requirements in terms of roles and
responsibilities
 HSE Compliance with the Sasol Contract
requirements
 Review contract documentation and ensure the
terms and conditions specified are in line with the
companies policies and procedures
 Track and manage contemplated change notices
and change orders in the company System
 Highlight and report possible risk areas in the
Contract
 Do feasibility study and document results, for Go / No
Go decision.

4. GUNNEBO 2005 © JOB DESCRIPTION
5. Installation
Coordination
6. Housekeeping
 Installation coordination support
 Maintain a clean and healthy working environment
 Work area to be neat and tidy
 Ensure the housekeeping standards are adhered to
in the office, company vehicle and on customer sites
etc.
[NB: To perform any other reasonable tasks that may be assigned to him/her at the
discretion of Management.]
EMPLOYEE’S
SIGNATURE
Neil Clegg DATE 30.04.2015
MANAGER’S/
SUPERVISOR’S
SIGNATURE
Lisa Bracher DATE
SENIOR
MANAGER’S
SIGNATURE
Thomas Porquet DATE

5. GUNNEBO 2005 © JOB DESCRIPTION
PERSON SPECIFICATION
MINIMUM EDUCATION REQUIRED
Minimum Grade 12
Post graduate Qualifications
TYPE OF RELATED EXPERIENCE REQUIRED
Project coordination
Contract review
HSE management
OHSAS ACT
Familiarity with Sasol business needs and procedures
DURATION OF RELATED EXPERIENCE REQUIRED
Minimum of 2 years in the above specified fields
OTHER PERSONAL ATTRIBUTES REQUIRED
 Result oriented
 Ability to work under pressure
 Ability to read and interpret technical drawings
 Effective communication skills including verbal, written and
presentation skills
 Proven ability to work effectively both independently and in a
team based environment
 Flexibility and adaptability to changing priorities
 Strong multi-tasking and organisational skills