3. What is Oral Communication
Interchange of verbal message between sender and
receiver.
Quick and immediate than written communication
Ability to communicate through speech
4. Elements of Good Oral Communication
Voice quality : speech delivery, speed and volume
Style : blending of pitch and tone
Choice of words : appropriate words to convey the
intended message.
Adaptation : fitting messages to intended listeners.
5. Methods of Oral Communication
Among Individuals
Face-to-face conversation
Interview
Telephone Conversation
Grapevine
Among Groups
Negotiations
Meetings
Lecture / speech
Presentations
6. Merits of Oral Communication
More personal and informal
Makes immediate impact
Provides opportunity for interaction and
feedback
Gives an opportunity to correct oneself.
Better for conveying feelings and emotions.
7. Limitations of Oral Communication
Demands ability to think coherently as you
speak.
A word once uttered cannot be taken back
Hard to control voice pitch and tone,
especially under stress, excitement or anger.
No legal validity
Unsuitable for long messages.
Distortion in passing the message.
8. CASE 1
Mr. Aggarwal of ABC company ltd. called up Mr. Naryanamurthy of
Narayan power projects Ltd. to place an order of Five 100 KW motors for
his company.
The conversation was as follows :
Mr. Aggarwal: “Good Morning Mr. Naryanamurthy”
Mr. Naryanamurthy: “Very good morning Sir.”
Mr. Aggarwal:“ I want to place an order of Five 100 KW motors. I want
them at the earliest. Can you send them by tomorrow ?”
Mr. Naryanamurthy:“How many motors Sir?”
Mr. Aggarwal:“five”
Mr. Naryanamurthy:“O.K. Fine”
Mr. Aggarwal:“Thank you. Have a nice day.”
When the order was received the next day Mr. Aggarwal received a
consignment of 5 motors of 500 KW each.
9. CASE 1
Mr. Aggarwal of ABC company ltd. called up Mr. Naryanamurthy of
Narayan power projects Ltd. to place an order of Five 100 KW motors for
his company.
The conversation was as follows :
Mr. Aggarwal: “Good Morning Mr. Naryanamurthy”
Mr. Naryanamurthy: “Very good morning Sir.”
Mr. Aggarwal:“ I want to place an order of Five 100 KW motors. I want
them at the earliest. Can you send them by tomorrow ?”
Mr. Naryanamurthy:“How many motors Sir?”
Mr. Aggarwal:“five”
Mr. Naryanamurthy:“O.K. Fine”
Mr. Aggarwal:“Thank you. Have a nice day.”
When the order was received the next day Mr. Aggarwal received a
consignment of 5 motors of 500 KW each.
13. Purpose of Writing
Writing to Inform/Informative
Writing
• Focus on subject under
discussion
• Provides information and not
persuasion
• Offers complete and exact
information
• Information must be
presented logically and
clearly.
• e.g. account of facts ,
statistics, scientific data,
`technical and business
reports.
Writing to persuade/Persuasive
Writing
• Focuses on reader
• Seeks to convince
• Supports viewpoint by giving
information and valid reasons
• Invokes intended response of
the reader.
• e.g. a publishing company
sending a brochure of their
latest edition to different
institutions.
14. Merits of Written Communication
Ready reference
Legal defense
Promotes uniformity
Mass access
Suitable for distance communication
Accurate and unambiguous
Permanent in nature
Permits revision
15. Limitations of Written Communication
Impersonal and remote
Time consuming
Lack of immediate feedback
Costly
No immediate clarification
Reader is not helped by non verbal cues that
contribute to total message.