Sharing administrative project

1. EXECUTIVE OFFICE ASSISTANT
For office Creation
Internal memorandum
DATE: January 11, 2012
TO: John E. Davies, President
FROM: Modupe O. Sarratt, Executive Assistant
SUBJECT: Sponsor Fund for Business Writing
The common sayings for job seekers are "appearance is everything" and "know how to do your
job", but that saying has less meaning in today's business communications with information
technology.
In today’s world “writing is everything”. How you write and what you write
describes you, the type of job you do, your business associations, your level of intelligence, and
your job performance.
Professionalism
Professionalism is in the writing. Business writing defines the business character, skill and
competence as top notch or not. In today's market, information technology is necessary for a
business' success. Information technology allows businesses the means to communicate, but if
you do not know how to write in business language, you lose out, as your message will not
resonate with the businesses, likewise with customers.
Entrepreneurship
Business, such as our in which we serve the community, requires us to provide a simple, clear,
precise and easy to read business writing that requires an adaptation of the language (how we
speak) into business writing. Our businesses require an applicant to apply for jobs online. Many
applicants who knew how to write did not qualify because of their writing style. For example, the
questions on the application: tell me about yourself or why should I hire you? For many
applicants, this is a very hard question and many applicants do not know how to answer this
question.
This form of business writing goes beyond grammar and spell check, today, many applicants
check for grammatical error before submitting a job application, but that is not enough. For an
example, an applicant wrote this in the box designated to tell me about yourself or why should I
hire you: "I know how to get the job down; I ran a business for ten years."

2. To answer this question, you need to know how to write your business style that matches the
position not the job requirement but also how to finance the business for advancement. The
creativity is matching your signature for a productive business.
Style
A persona that marks your confidence in your profession distinguishes you as the qualified
person for the job in the business. To accomplish such a persona you need to learn the art of
business writing for your style. Business writing increases knowledge for designing positive and
persuasive messages to get your point across with positive result. A personal written style that
identifies you as being in control and capable to initiates or finances new business, a business
risk taker.
In my research for business writing, I learned that one of the key elements, besides planning,
style, and audience, is punctuation and language choice. On reflection, I struggled on developing
a type of sentence to emphasize a unified message and that requires knowledge to design
messages into business writing.
Moreover, I learned that business writing could help executive assistants do their job efficiently
and with positive results. Business writing would help to identify business requirements, as well
as the specific need of the client as an organized record. For example, writing a funding proposal
for a specific need for a client.
I read an article by Catherine Dohou of the benefits of business writing and I recommend that
you to read the article as well. However, here a few key points why you should fund business
writing:
Benefits
An Effective Business Writing course will provide you with the tools to:
• Speed up the writing process when writing business documents
• Organize your ideas and conclusions coherently in your business writing
• Develop a professional, reader-friendly written style in your business
documents
• Expand your range of languages when writing business documents
• Edit your own and others’ business writing more effectively
• Improve the presentation of your business writing
Who should attend?
• You need to write a large number of business documents at speed
• You currently rely on colleagues and supervisors to edit your work
• You would like to develop a more professional business writing style
A full budget for two semester cost $5000.00
Cc: Dr. Harris, Dr. Alonge, Paul Cahn, Alicia Blake, and Sarah King

3. Source:
Effective Business Writing (Public Courses) by Catherine Dohou, Foreign & Commonwealth
Office (Communicaid in June 2003)
http://www.communicaid.com/public-courses/communication-skills-training/effective-business-
writing-public-course.php