Process Flow for Acceptance of Deliveries from CO and RO.pptx

1. School Property
Custodian accepts
delivery
School Property
Custodian forwards
delivery receipt to the
School Inspectorate Team
School Inspectorate
Team conducts
inspection and signs
Inspection and
Acceptance Report (IAR)
upon completion of
installation and testing
School Property
Custodian signs the
acceptance portion of the
IAR
At the School Level
If School is
IUs
?
A
B
No
Yes
Central and Regional Offices procured
items delivered directly to school

2. School Property
Custodian returns
original signed DR, IAR,
to the supplier for
payment purposes
provides copy of DR &
IAR to Division Supply
Officer
B
At the Division Office
Level
School Property
Custodian records
delivery to School
Inventory and Property
Card/Stock Card
Division Supplier Officer
records delivery in the DO
Non-Implementing
Units
Division Supply Officer
prepares transfer of
accountability thru PAR &
ICS to the Accountable
Officer of the School

3. School Property
Custodian returns
original signed DR, IAR,
to the supplier for
payment purposes
provides copy of DR &
IAR to Division Supply
Officer
School Property
Custodian records
delivery to School
Inventory and Property
Card/Stock Card
School Property
Custodian records
delivery in the School
inventory and prepare
transfer of
accountability thru
(PAR) & (ICS) for
the Accountable Officer
in the School
A
Implementing Units

4. At the CO / RO
DBM-PS / Supplier
provides copy of DR & IAR
to CO / RO Asset Mgnt Div
CO / RO Asset Mgnt Div
prepares & transmit
Property Transfer Report
(PTR) with DR
attachment to respective
DO Offices to effect
booking-up
C

5. Division Supply Officer
verifies delivery based on
the attachments and
signs PTR
Division Supply Officer
transmit signed PTR to
CO / RO
CO / RO transmit signed
PTR to CO / RO
Accountant for dropping
from book of accounts
CO / RO Accountant
transmit Journal Entry
Voucher (JEV) to
respective DO
Accountant
C