You have just be appointed or elected as a new officer in a Toastmaster Club. Are you anxious and clueless about what you need to do especially in your first chapter meeting? Are you excited in discharging your duties confidently and effectively? This brief deck of slides shows you the roles and responsibilities of a new officer in a Toastmasters Club. You also can sieve more information from Club Leadership Handbook - A Guide to Effective Club Leadership from Toastmasters International. To contact author, please email: MikeLum@HardKnocksCollege.com

1. Club Officers
Roles and Responsibilities
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2. Michael Lum
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Toastmasters Club
Officers
Roles and
Responsibilities

3. Sergeant-at-Arms
• Organize room and equipment
• Arrange for food
• Greet members and guests as they arrive
• Greet visiting officers
• Ensure meetings start on time
• Collect ballots and tally votes
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4. Treasurer
• Prepare budget
• Prepare and send dues statement
• Collect dues
• Receive application dues
• Submit dues to TI online
• Pay bills as due
• Present verbal and written reports
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5. Secretary
• Maintain membership roster
• Submit officer list to TI online
• Handle correspondence
• Keep club files
• Record and read minutes
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6. Vice-President Public Relations
• Be aware of area and district events
• Promote the benefits of membership
• Announce upcoming events and programs
• In charge of website, newsletter and fb page
• Provide visitors with “take-home” value
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7. Vice-President Membership
• Explain benefits to guests
• Convert guests to members
• Add at least one new member per month.
• Have a minimum of 20 members at year-end.
• Report on current membership
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8. Vice President - Education
• Create a variety of fun programs
• Assign meeting roles
• Prepare agendas
• Orientate members in materials and procedures.
• Match new members with mentors
• Organise induction ceremony with VPM
• Promote participation in Communication and Leadership tracks
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9. President
• Create a successful vision for your Club
• Feature quality programming
• Expect effective evaluations
• Encourage active participation
• Keep membership at charter strength
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10. Make Your Vision A Reality
• Communicate your vision
• Use executive committee meetings to set and
achieve goals
• Set membership and educational goals
• Conduct committee meetings
• Verify all officers are fulfilling responsibilities
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11. Promote a Quality Club Climate
• Make every meeting outstanding
• Provide harassment-free environment
• Make your club a quality club
• Use DCP to motivate performance / track progress
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12. All The Best!
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