Manager Timesheet Training

1. Manager Timesheet Training
Deltek Vision
October 2019

2. 1
Project Manager – Line Item Approvals
• Projects assigned to you as the PM or Deputy PM will show up in the project list.
• For each project, review who worked on each task and verify the hours are accurate and logged in the
proper column (REG or OVT); OVT2 is used in limited situations and only when specifically authorized.
• Once approved, these hours will “lock” on the employee’s timesheet and can’t be changed other than
this screen.
• The employee must have submitted their timesheet for you to see their entries in this timesheet line item
approvals screen.
• If you REJECT an entry, the employee’s timesheet will return to an “in progress” status with the hours in
question flagged as “Rejected.” The employee will need to modify and re-submit their timesheet.
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3. 2
Rejected Timesheet
• If you reject a line item, email the employee explaining why the timesheet was rejected (wrong project code, task
number, incorrect hours, etc.).
• The employee needs to go into their timesheet, click on the rejected hours, make a change based on the manager’s
email, and resubmit their timesheet.
• The PM will need to re-review and approve the adjusted entry via “Timesheet Line Item Approvals” after the employee
has resubmitted their timesheet.
• If a timesheet must be rejected at the Supervisor level, it should be changed to “In Progress” by HR/Timekeeper and
employee should be asked to correct the error.

4. 3
Reviewing and Approving Time for Your Group
• The status in the “Timesheet Period Selection” box reflects the status of your
timesheet, not the group you are responsible for verifying and approving.
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5. 4
Selecting your employee group
1. From the “Employees” tab, click “Select Employees”
2. Scroll to your Timesheet Group and click on it
3. Isolate the employees you want to review by “unchecking” those you don’t want to review
4. Click “Select All”
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6. 5
Checking Timesheets
Scroll between
employees in the
selected group
Verify total hours
based on
employee
classification
(hourly, salary, or
salary+)
Clicking “Approve” will update the
timesheet’s status and advance the screen
to the next employee’s timesheet

7. 6
Employee Classifications
Hourly (Non-exempt)
o Hourly employees MUST be paid for all hours worked. Hours worked over 40 in any
workweek should be logged as OVT.
o Hours logged as OVT will be paid at 1.5x the employee’s regular hourly rate.
• Only actual work time counts in determining the 40-hour threshold. Holiday, PTO,
bereavement, etc. do NOT push an employee into overtime.
• For example, on a week with a holiday, an employee will typically have 32 hours
worked and 8 holiday hours. If they work 36 hours in a holiday week, the
additional 4 hours worked will be paid at their regular straight time rate.
• PTO and Floating Holiday should not be recorded if it brings an hourly employee’s
time beyond 40 hours in a work week.
• The following are considered hours worked and can push the hourly employee
into overtime:
o Required training
o Travel time during the workday
o Travel to a different city
* For travel time questions, see the Travel Time guide on The Girder.

8. 7
Employee Classifications
Salary (Exempt)
• Salaried employees are “exempt” from overtime premium pay per federal regulation.
• Salary – Overhead hours
o Exempt employees will not be paid beyond their standard salary or 40 hours for
overhead time. This includes attending training, conferences, client development, etc.
When recording overhead time, an employee should record up to 40 hours in REG,
first accounting for any project time.
• Example 1: Employee has 50 hours, 35 project and 15 overhead; they would record 35
project hours in REG, 5 overhead hours in REG, and 10 overhead hours in OVT (unpaid).
• Example 2: Employee has 50 total hours, 45 project and 5 overhead; they would record 45
project hours in REG and 5 overhead hours in OVT (unpaid).
o All overhead hours beyond 40 hours must be recorded and should be entered as
OVT (unpaid)
• Salary Plus (Salary+) – Billable hours
o Salaried+ employees receive a straight salary per two week pay period PLUS
straight-time (REG) compensation for all billable time (including travel) over 40 hours
in a workweek.

9. 8
Employee Classifications
Salary (Exempt)
o PTO/Floating Holiday
• All salaried (exempt) employees are expected to be paid a minimum of 80 hours per pay period.
When hours fall below 80 hours in a pay period (2 weeks), PTO must be added to the timesheet to
bring the total hours up to 80 hours for the pay period. If PTO is not available, general overhead
hours are required unless one of the conditions allowing for reduced hours as specifically stated in
the Employee Handbook is met. Please refer to the “Payroll Deductions” section of the Employee
Handbook for more information.
• PTO and Floating Holiday hours may not be used if an employee’s total hours are 40 or more in a
week.
o Holiday
• Project Manager or equivalent and above
• Overhead time - If the holiday plus overhead hours exceed 40 in a holiday week, the employee will only be
paid for 40 hours
• Project time - If the holiday plus project hours exceed 40 in a holiday week, the employee will be paid for the
holiday plus all project hours
• All other exempt employees
• Overhead time - If the holiday plus overhead hours exceed 40 in a holiday week, the employee will be paid for
the holiday plus up to 40 hours of overhead time worked when approved by their supervisor
• Project time - If the holiday plus project hours exceed 40 in a holiday week, the employee will be paid for the
holiday plus all project hours.

10. 9
Project Hours
o Always record hours worked against the project number for which
the work was performed, regardless of whether it is billable or not.
o CONSOR provides services on government contracts requiring all
time to be logged in accordance with Federal Acquisition
Regulations (FAR), Part 31. Any employee who knowingly logs
project time as overhead will be subject to disciplinary action.

11. 10
Hourly Employee – ALL hours worked
• Hourly employees must log hours WORKED over 40 in a week in the OVT column
• Non-worked time (i.e., holiday, PTO, etc.) does not count toward 40 hours when
determining OVT, but should be logged in the REG column

12. 11
Salary Employee (Overhead)
• The salaried (overhead) employee should record all hours worked; 40 hours should be recorded as
REG time; Hours over 40 should be recorded as OVT and will not be paid
Log up to 40 hrs/wk

13. 12
Salary+ (billable)
Overtime (1.5x) is not paid for Salary+ employees; Salary+ employees will be paid for all time recorded as REG hours
ALL overhead hours over 40 go in OVT
ALL billable hours go in REG

14. 13
Timelines
• CONSOR’s workweek is defined as Saturday 12:00 am through Friday 11:59 pm
• All employee timesheets need to be completed and SUBMITTED every Friday by the end of the day
• Project Managers need to review, require any needed corrections, and COMPLETE Line Item
Approvals every Monday by the end of the day
• Supervisors / Managers need to APPROVE the entire timesheet for all their direct reports every
Tuesday by noon MST for posting
Work Week
Line Item Status
Timesheet Status

15. 14
Who do you ask?
Structural Assessment &
Corporate Services
Sara Holdren
Direct: 719.470.6080
Mobile: 720.341.1162
CEI
Adriana Olivares
305.446.2323, Ext 5214
Design
Karla Carcamo
Direct: 281.493.4140, Ext. 4238
Mobile: 832.686.6084