Ocular inspection tips for Janitorial industry

1. JANITORIAL TRAINING
(OCULAR INSPECTION)

2. OBJECTIVE:
• To ensure that systematic and effective control over the
services provided by on a one-time special cleaning
project will meet client requirements and achieve total
client satisfaction.
• To systematize the methods of ocular inspections using
standardized procedures to ensure clients’ satisfaction.

3. SCOPE:
• This is applicable to all kinds of one-time general cleaning projects
such as residential houses, condominium units, offices, restaurants,
churches, factories, storages/warehouses, and carpet and upholstery
shampooing being rendered by to any of the existing and new clients.

4. Type of Rate Sheet (Cost Breakdown)
• GENERAL CLEANING RATE SHEET
• NEW CLIENT RATE SHEET

5. OCULAR INSPECTION
What should be considered when conducting an ocular inspection?
1. Total Head Count
• Size of floor area / Type of flooring
• Number of CR
• Head Count of organic employees (for mall
customer traffic)
• Scope of Work
2. Identify the Cleaning Tools and Consumables
to be used.
• Type of flooring
• Total HC of Janitor
• Number of CR
• Number of Office chairs and table
• Know what is the function/use of different
chemicals and tools.
• Work Instruction on cleaning of different areas.
3. List of Cleaning Equipment to be used.
• Type of flooring
• Total HC
• Know the function of all cleaning
equipment
4. Financial Status of Client
• Refer to the client TOR (term of
reference)
• Assessment Form submitted

6. OCULAR INSPECTION
How to determine the number of cleaning supplies, equipment, and headcount?
The estimated cleaning of the office (usually 6 days a week, including vacuuming, moping,
bathrooms, kitchens/pantry, mostly carpet in the building, etc.) usually takes 1 person 1 hour to
clean 750 – 1000 square meters. So if the office is 2000 square meters, it will take about 2
hours and 15 minutes with 1 person EVERY DAY. Now, there will be one day that will take
longer as general cleaning and special project are done once a week, so you can add an
additional hour to one day a week. This would total 12 hours and 15 minutes each week for 5
days a week.
Note:
The smaller the office, the less square meter can be cleaned per hour. For example, an office
that is 400 square meters won’t usually take 30 minutes. This can be up to 1.5 hours depending
on what exactly needs to be done in the small office.

7. OCULAR INSPECTION FORM
Ocular-Inspection form.docx

8. OCULAR INSPECTION ACTIVITY

9. OCULAR INSPECTION - ACTIVITY
What tools, chemicals, and cleaning equipment can be used?

10. OCULAR INSPECTION - ACTIVITY
What tools, chemicals, and cleaning equipment can be used?

11. OCULAR INSPECTION - ACTIVITY
What tools, chemicals, and cleaning equipment can be used?

12. OCULAR INSPECTION - ACTIVITY
What tools, chemicals, and cleaning equipment can be used?

13. OCULAR INSPECTION - ACTIVITY
What tools, chemicals, and cleaning equipment can be used?

14. THANK YOU! 