Abridged presentation from the 2017 UF/IFAS Grantsmanship Workshop.

1. Jack Payne
Senior Vice President for Agriculture and Natural Resources
Jackie Burns
UF/IFAS Dean for Research
Director of the Florida Agricultural Experiment Station

2. Cartoon image © Eoin O’Sullivan

3. CartoonStock.com

5. There is no amount of grantsmanship that
will turn a bad idea into a good one…….. But
there are many ways to disguise a good idea.
-Dr. William Raub, Past Deputy Director, NIH

9. DRDP: Division of Research Program Development
DSP: Division of Sponsored Programs
CNG: Contracts and Grants
DRC: Division of Research Compliance
OTL: Office of Technology Licensing

10. Sobha Jaishankar
Assistant Vice President & Director,
Division of Research Program
Development (DRPD)

11. DIVISION OF RESEARCH PROGRAM
DEVELOPMENT (DRPD)
Dr. Sobha Jaishankar
Assistant Vice President and Director
Division of Research Program Development
Grinter Hall, Room 234

12. OFFICE OF RESEARCH
Vice President for
Research
David Norton
Research
Program
Development
Sponsored
Programs
Contracts &
Grants
Research
Compliance
Research
Operations &
Services
Office of
Technology
Licensing
Organizational Chart

13. DIVISION OF RESEARCH PROGRAM DEVELOPMENT
Services Provided
 Assist faculty to find research funding
 Coordinate Limited Submission Opportunities
 Support Large Proposal Submissions ( >$2.5Million )
 Coordinate Internal Grant Programs
 Promote Industrial Outreach

14. FINDING FUNDING
 RPD emails Funding Opportunities to faculty; to sign up for Weekly Digests
 Go to: http://research.ufl.edu/funding
 Log in with your UFID and password (in the top right corner)
 Click on the Subscription tab
 Select categories of opportunities and frequency of delivery, click Save
 Faculty can search funding opportunities using
 UF’s Funding Opportunities Manager: http://research.ufl.edu/funding
 COS Pivot: http://pivot.cos.com/
 Request a personalized funding search from RPD
http://research.ufl.edu/faculty-and-staff/finding-funding/request-a-funding-
search.html

15. LIMITED SUBMISSION PROGRAM
Sponsors may restrict the number of applications an institution can
submit in response to a given funding opportunity.
Information on restrictions is usually (but not always!) listed in the
Eligibility, Submission Instructions, or Summary sections of a
solicitation.
RPD coordinates the internal review process & selection of the best
UF proposal(s).
There are established guidelines for selecting the
proposal(s) to be submitted. Internal coordination
procedures are posted as early as possible.
Sometimes deadlines are short!

16. LIMITED SUBMISSION - PROCESS
1. If the solicitation is limited, RPD provides this information in the
funding opportunity digest with instructions and internal deadlines
2. Based on the solicitation, Letters of Intent or Concept Paper or
Preliminary Proposals are requested from faculty for internal evaluation
(sent to “RPD Limited Program”: limitedprograms@research.ufl.edu)
3. Internal evaluation is done by UF faculty committee (peer review) to
select the best proposals
4. Evaluation results are approved by Vice President for Research
5. Review comments are shared with faculty
GUIDELINES: http://research.ufl.edu/faculty-and-staff/finding-
funding/limited-submission.html

17. ASSISTANCE WITH PROPOSAL
PREPARATION AND WRITING
Large Center type proposals – Interdisciplinary, multidisciplinary,
multiple colleges, and multiple institutions
Obtaining and writing administrative sections – resources,
management plans
Grant coordination, graphic arts, editing
Grantsmanship Resources and Boilerplate Text:
http://research.ufl.edu/faculty-and-staff/proposal-development-
submission/grantsmanship-resources.html
Site visits required by sponsors
Contact Dr. Sobha Jaishankar at sjaishan@ufl.edu
http://www.clipartkid.com/funding-proposal-cliparts/

18. INTERNAL SEED GRANTS
Research Opportunity Fund Seed Grant
 Annual competition
 Multi/interdisciplinary research
 Two-year awards – maximum request $100,000
UFRF Research Professorship awards
Fine Arts and Humanities Scholarship Enhancement Fund

19. INDUSTRY OUTREACH
 Matching funds for industry-sponsored projects
 UFLIPS – University of Florida Industry Partnerships
 Florida High Tech Matching Grants Program
 General solicitation - $20-$250K request, company match 1:1
cash, and 1:1 in kind
 Proposals are reviewed for scientific merit and potential market
impact. Student involvement is strongly encouraged
 Corporate Engagement at multiple levels
CONTACT Cherrie Hughes: cherriehughes@ufl.edu

20. RESEARCH PROGRAM DEVELOPMENT WEBSITE
http://research.ufl.edu/research-program-development.html

21. CONTACT INFORMATION
E-mail: programdevelopment@research.ufl.edu
Office: (352) 392-4804
Sobha: (352) 392-8247
Janan: (352) 294-2027
Kelly: (352) 392-9270
Cherrie: (352) 273-3052
Questions

22. Stephanie Gray
Assistant Vice President & Director,
Division of Sponsored Programs (DSP)

23. LOTS OF RULES
Award
Terms
Program
Announcements
Sponsor Terms &
Conditions
Federal Policies and Uniform
Conditions
Public
Laws
(EEOC)
University &
State Policies

24. DIVISION OF SPONSORED PROGRAMS
Assist with proposal preparation, routing, submission and award
and other research related agreement negotiations
 Ask questions early
 Follow agency guidelines when filling out applications
 You’ll need approvals of your chair & dean before applying.
Seek out department support early to help you navigate.
 UFIRST – electronic proposal routing & approval tool
 DSP is the only official signatory for University research –
proposals and agreements

25. DIVISION OF SPONSORED PROGRAMS
Once award is received and all terms are acceptable:
 Ensures all key persons complete FCOI forms in UFIRST
 PI must complete an export & biological materials compliance
form
Reviews each project for:
 All compliance related approvals (including human subjects,
animal use, conflict of interest, and export controls)
 Budget restrictions
 Specific management requirements
Manages subcontracting

26. TEAM EFFORT
Research Administration is a team effort. Everyone has a role and
a responsibility
 Faculty (PI) - Ultimately responsible for all project
management--fiscal and scientific
 Department Chairs
 Center Directors
 Deans
 Unit Administrators
 University offices (DSP, C&G, FA)

27. CONTRACTS & GRANTS ACCOUNTING
Establish spending ability in the PeopleSoft Accounting System
Oversee and assist with compliance with sponsor’s financial
guidelines
• Review expenditures to ensure costs are allowable,
allocable, reasonable and consistent with funding agency
regulations
Prepare and submit financial reports and invoices
Manage close-out activity

28. TOOLS & RESOURCES
myinvestiGator – online banking for grants
https://myinvestiGator.erp.ufl.edu/
UFIRST – online proposal and agreement routing, submits to
Grants.gov
https://grants.research.ufl.edu
Policies, procedures & guidance for research administration
http://www.generalcounsel.ufl.edu/regulations-and-policies/
http://research.ufl.edu/research/handbook.html

29. WHAT TO REMEMBER?
Find out who your local research support personnel
are…and utilize them
Engage us early → Even if you don’t know what
questions to ask, reach out. We can help guide you
through

30. Tiffany Schmidt
Interim Director,
Contracts & Grants (CNG)

31. CONTRACTS & GRANTS ACCOUNTING
 Reviews award for terms and conditions related to fiscal matters
 Establishes award and releases spending authority in the
University’s Accounting System, myUFL
 Oversees and assists with compliance with sponsor’s financial
guidelines
• Review expenditures to ensure costs are allowable, allocable,
reasonable and consistent with funding agency regulations
• Reviews and approves rebudgeting requests
• Advises departments on best practices for award management

32. CONTRACTS & GRANTS ACCOUNTING
Reviews, reconciles and facilitates payment of
invoices received from subrecipients
Prepares and submits financial reports and invoices
to sponsors
Manages close-out activity
Manages audits

33. WE ARE HERE TO HELP!
Nadeige King
•n.king@ufl.edu
•273-3485
Chloe Campbell
•chloecambell@ufl.edu
•273-3476
Meridith David
•mdavid@ufl.edu
•273-3478
Bryna Farrell
•brynak@ufl.edu
•273-3088
Tiffany Fuller
•tiffanyjfuller@ufl.edu
•273-3493
Christie Plough
•christiealee@ufl.edu
•273-3099
Rodrigo Venegas
•rodvenegas@ufl.edu
•273-3479
Isabel Zadezensky
•i.Zadezensky@ufl.edu
•273-3488
CONTRACTS & GRANTS ACCOUNTING

34. Mike Mahoney
Director of Research
Operations and Services,
Division of Research Compliance (DRC)
On behalf of Irene Cooke
Assistant VP for Research and Director of Compliance
http://www.research.ufl.edu/

35. WHERE DOES COMPLIANCE FIT IN?

36. REGULATORY BURDEN
PIs spend 42% of research time on “administrative duties”

37. UF COMPLIANCE PROGRAMS (PARTIAL LIST)
 Human subjects
 Animals
 rDNA, Select Agents, DURC
 Research Misconduct
 Export Control
 Conflict of Interest
 GLPs
 EH&S – OSHA, rad safety,
chem safety, diving, DEA Etc.
 ClinicalTrials.gov
 NIH Public Access Policy
 Other Federal Public Access
Policies
 Unmanned Aerial Systems
(drones)
 Fiscal Compliance
 Effort Reporting

38. DIVISION OF RESEARCH COMPLIANCE
1 877-556-5356
or
Complete online form at
https://www.reportlineweb.com/Wel
come.aspx?Client=UF
UF Compliance Hotline

39. IMPACT OF NON-COMPLIANCE
“If you think compliance is
expensive, try non-compliance”
-Former Deputy U.S. Attorney General Paul McMulty

40. IMPACT OF NON-COMPLIANCE: EXAMPLES

41. IRB CONTACT INFORMATION
 IRB-01
 Phone: (352)273-9600
 E-mail: UFIRB-L@lists.ufl.edu
 General IRB Website: http://irb.ufl.edu
 Reporting noncompliance:
http://irb.ufl.edu/index/noncompliance.html
 UF Compliance Hotline: 1 877-556-5356
Online form: https://reportlineweb.com/Welcome.aspx?Client=UF

42. IACUC CONTACT INFORMATION
 IACUC
 Phone: (352)273-9535
 E-mail: IACUC@research.ufl.edu
 Website: https://iacuc.ufl.edu
 Suspect Mistreatment: http://iacuc.ufl.edu/mistreatment.html
 UF Compliance Hotline: 1 877-556-5356
Online form: https://reportlineweb.com/Welcome.aspx?Client=UF

43. EH&S CONTACT INFORMATION
For Biological, Chemical, Radiation, general OSHA and IBC
questions
 Directory: http://www.ehs.ufl.edu/about/directory/
 General website: http://www.ehs.ufl.edu/programs/
Emergencies: http://www.ehs.ufl.edu/emergencies/
UF Compliance Hotline
 1 877-556-5356
 completing the online form
https://www.reportlineweb.com/Welcome.aspx?Client=UF

44. DRC CONTACT INFORMATION
Export Control, COI, Research Misconduct or general compliance
questions
 Phone: (352)294-1632
 Email: compliance@research.ufl.edu
 In person: 460 Grinter Hall
UF Compliance Hotline
 1 877-556-5356
 completing the online form
https://www.reportlineweb.com/Welcome.aspx?Client=UF

45. John Byatt
Associate Director,
UF Office of Technology Licensing (OTL)
www.otl.ufl.edu

46. RESULTS AND REINVESTMENT
 UF receives ~300 invention disclosures annually
 In 2017, UF will execute ~100 licenses and
options, received 300+ invention disclosures and
helped start 10 new companies
 More than $335 million in tech transfer revenue
in the past decade – all reinvested in UF’s
operation

47. HOW DOES IT WORK AT UF?
Idea
Invention
Disclosure
Form
Written
Disclosure
Oral
Disclosure
WaiveOTL Explores
Patentability &
Marketability of
Invention
OTL
Makes Patent
Decisions and
Seeks Licensees
(120 Days)
Exert

48. WHEN/WHAT TO DISCLOSE
WHAT: Disclose novel ideas, discoveries,
inventions that are timely and useful to the
marketplace
WHEN: Disclose with sufficient notice before
any publication (prior to submission) or
enabling public disclosure
Don’t know if you should disclose? Call OTL!

49. IP PROTECTION AND MARKETING
Closely work with outside IP attorneys so
that we can evaluate and protect inventions
Actively market the inventions using a
variety of avenues to existing companies as
well as form new start-ups

50. IP SUPPORT FOR CORPORATE RESEARCH
Standard Terms Include First Option to
License for Sponsor
Will do Non-Exclusive Royalty Free if
Sponsor asks and PI consents
Have several blanket deals in place with
large corporations with highly customized
and business friendly terms

51. UF START-UPS PROGRAM SUPPORT
Match researchers with potential management
Assist in business plan creation and market
feasibility studies
Provide training and mentoring for “wanna be”
entrepreneurs
Introduce funding opportunities through VC &
angel network introductions

52. FACILITIES
Florida Innovation Hub at UF
•Opened Fall 2011
•48,000 square feet of labs and offices
•Blocks from campus, downtown
•Startups and service providers
•OTL offices, UF Tech Connect®
 Sid Martin Biotech Incubator
•Opened 1995
•Won numerous awards
•28 companies graduated or acquired
•Companies have attracted $1B in Funding
•40K Sq. Ft.

53. CAPITAL
 Funding follows opportunity appropriately
matched with an experienced
entrepreneur
 Venture capital
 Angel groups
 Sources of funding increasing
 Grants and matching funds

54. MANAGEMENT
 Serial Entrepreneur Focus/Gator Alums
• Work closely with foundation
 Tap Venture Capital and Angel contacts for
referrals
 UF OTL funds Proof-of-Principle experiments to
make technologies attractive
 Host series of meetings
 UF Tech Showcase, - April, 2017

55. ALIGN WITH UNIVERSITY MISSION
 Economic development added to our
missions of teaching, research and service
 Innovation Academy launched in January
2015 wedding innovation to UF education
 Innovation Square joins UF and downtown,
embodying town-gown emphasis
 Progress Park growth

56. Working
Together
For A
Better
Tomorrow
John C. Byatt, Ph.D.
Associate Director, Office of Technology Licensing
Phone: 352-392-4979
jbyatt@ufl.edu

58. Robert Fletcher
Associate Professor,
Wildlife Ecology & Conservation
robert.fletcher@ufl.edu

59. Kirsten Pelz-Stelinski
Associate Professor,
Entomology and Nematology, Citrus REC
pelzstelinski@ufl.edu

60. Andy Ogram
Professor, Soil and Water Sciences
aogram@ufl.edu

61. Fredy Altpeter
Professor, Agronomy
altpeter@ufl.edu

62. Gilles Basset
Associate Professor,
Horticultural Sciences
gbasset@ufl.edu

63. Rob Fletcher
Kirsten Pelz-Stelinski
Andy Ogram
Fredy Altpeter
Gilles Basset

65. Nick Place
Dean and Director,
Florida Cooperative Extension Service

66. OVERVIEW OF UF/IFAS FAMILY, YOUTH
AND COMMUNITY SCIENCES
DEPARTMENT
Dr. Tracy Irani
Professor and Chair,
FYCS Department

67. FYCS BACKGROUND
FYCS
• An applied social sciences department with a range of disciplines represented
in its faculty, focused on a cross cutting set of contextual knowledge bases
• Started as an Extension department; added academic programs 25 years ago
• Has an interdisciplinary focus in family, youth and community sciences
FYCS Faculty
• 28 full time faculty members, including the chair
• 7 full professors, ten associate professors and nine assistant professors
• 2 full-time lecturers and a state specialized agent (SSA) who coordinates our
Expanded Food and Nutrition Education Program (EFNEP)

68. FYCS KNOWLEDGE BASES
 Youth development
 Adolescent behavior, emerging adults
 Positive youth development, STEM
 Prevention science
 At risk youth, risk taking behavior
 Program planning and evaluation
 Family science
 Health disparities, chronic disease, behavioral health (nutrition & food safety)
 Family resource mgmt (consumer economics, housing, family decision making)
 Human development, developmental psychology
 Family life education
 Community sciences
 Community resilience, engagement, emergency response
 Sustainable food systems
 Nonprofit organizational leadership (U.S. and global)

69. CORE PROGRAMS
 Youth development and family science
 Family life education
 Nonprofit organizations and community development
 Health and wellness (including nutrition, chronic disease
and obesity prevention and food safety education)
 Scientific investigation, program planning and evaluation

70. FYCS RESEARCH
• The FYCS research agenda focuses on discovery and
intervention designed to improve health and well being of
youth, families and communities.
• Extramural funding from NIH, CDC-NIOSH, USDA-NIFA,
National 4-H Council, FDACS, National Academy of the
Sciences, Bank of America and Wells Fargo.

71. FYCS EXTENSION
 FYCS faculty provide the science base for three of the six major initiatives
in Extension: 4-H Youth Development (Initiative Seven); Family and
Consumer Sciences (Initiative Five) and Community Development
(Initiative six).
 Extension state specialists work with regional and county based faculty to
conduct impactful multi-county programs in areas of high societal need –
 health and wellness
 nutrition
 chronic disease
 obesity prevention
 food safety
 financial literacy
 family resource management
 human development
 4-H
 economic mobility
 poverty
 health disparities
 social inequity
 community development and engagement
 sustainable community food systems
 disaster response
 youth development and prevention science

72. WORKING WITH FYCS FACULTY
Think of FYCS faculty when:
• Your project needs an outreach component and/or must
demonstrate broader societal impact
• When you need to engage with communities/community
partners to achieve a project objective (engagement,
facilitation, scenarios for decision making)
• When you need a monitoring and evaluation component
• When you need to reach target populations (rural, youth,
elderly, food system actors, consumers, etc.)

73. INTERDISCIPLINARY TEAMS
The role of the social sciences:
• Social scientists are not context specific
• They can provide the human ecological component to any
project
• Social sciences research explores attitudes and perceptions,
influences on behavior and elements of socioecological
systems
• Social scientists demonstrate project impact in human and
societal terms

74. Brian Myers
Chair,
Agricultural Education and Communication

75. Alan Hodges
Director,
Economic Impact Analysis Program,
Food & Resource Economics

76. Mary Jo Koroly
Director,
UF Center for Precollegiate Education and Training

77. ARTS RESEARCH AND INTERSECTIONS
Anthony J. Kolenic, Ph.D.
Assistant Dean for Research
UF College of the Arts

78. WHY THE ARTS?
CREATIVE ECONOMY NATIONALLY:
• $698B Industry; 4.32% of US GDP (bigger than construction: 4.2% of
GDP 2016)
• 4.7M Employed in Arts and Culture Sector
• For Every 100 New Arts/Culture Jobs, 62 Other Jobs Created
• 60% of Fortune 500 CEOs Identified Creativity as Most Important
Quality

79. WHY THE ARTS?
ECONOMIC IMPACT IN FLORIDA:
 $49.7B Annual revenues: 7.15% market share; 5.84% US pop. & growing
 54,994 Arts-related businesses in FL, Employing 185,138 (88,326 FTE)
 5:1 ROI for state and local government treasuries ($446.5M)
 Arts and Culture tourists spend 137% more than residents
ECONOMIC IMPACT IN ALACHUA COUNTY:
 FTE Jobs = 2,344
 Revenue Generated from Alachua County to State and Local
Governments: $7,262,000
 Event-Related Spending Excluding Admission: $53,153,848 to Local
Businesses

80. EMERGING OPPORTUNITIES
PARADIGM SHIFT:
 20th Century: Artist as Solitary “Creative”
 21st Century: Artist and Designer as Community Asset, Cultural
Specialist, Meaning-Maker, Collaborative Force and Translator
ARTS/DESIGN AND:
 Arts and Medicine/Health
 Arts and Transportation
 Arts and Technology
 Arts and Entrepreneurship

81. ‘PLUG AND PLAY’ BROADER IMPACTS
DIGITAL WORLDS INSTITUTE:
 Serious and Applied Gaming
 Data Visualization and Sonification
 Online Educational Module Creation
 VR, AR, MoCap, Hybrid Immersive Environments
CENTER FOR ARTS IN MEDICINE:
 Community and Public Health Communications
 Patient Care Delivery Systems
 Creative Forces Telehealth Initiative – DoD and NEA
 Collaborative Expertise in Health-Centered Environments
TRADITIONAL ARTISTIC PRODUCTION:
 Commission Dramatic Forms: e.g. iDream – NSF Funded Play
 Gallery Exhibition
 Graphic Design for Visual Communication

82. ‘FULLY INTEGRATED’ BROADER IMPACTS
TBD RESEARCH PARTNERSHIPS
 Artist/Designer as problem-finder; comfort with ambiguity
 Extension and Florida’s ‘Wicked Problems’
 Design Thinking and the “Fuzzy Front End”:
 Design and Nitrogen Retention in Iowa
 ‘Natural’ Ambulation and AI/Robotics
 Landscape Architecture and Rehabilitation in Correctional Facilities
 Theory-finding and Burn-Recovery Patterns in Tropical Forest
Conservation
 Creative Placemaking and Community Health Indicators
 Bio-Feedback and Physiological Responses to Aural Environments