Internship Report on HRM Practices at PAEC EC Chashma by Muhammad Mansha Khan

Internship Report on
Human Resource Management
Practices In
PAEC Education Centre, Chashma.
Submitted to:
Muhammad Ali Mufti
HOD Business Department
UOS Mianwali Campus
Submitted by:
Muhammad Mansha Khan
ID: MBFF14MM032
MBA 3.5 years (HRM)
UOS Mianwali Campus
(17 January 2018)

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Dedication
I dedicate this little effort to all those who supported and inspired me in life. And
especially to respected parents, teachers, and all staff of Education Centre
Chashma which has made it possible for me.

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ACKNOWLEDGMENT
All tasks are accomplished with the participation of different people. No
one is successful in any destiny on lonely efforts. Allah Almighty established the
system of universe in a way that everyone is helpful and assistant provider to
anyone. In my internship program many people contribute and assist me with
different directions.
I pay hearty thanks to PAEC Education Centre that provides me
opportunity for my internship program of MBA (HRM) degree program. Secondly
I am thankful to Head Education Centre (Dr. Riffat Gillani), Admin Officer (Mr.
Fazal Hussain) and all officials of EC Chashma, Mianwali who assist me
throughout the whole duration.
My prestigious Institution University of Sargodha, Mianwali Campus
makes me able as a Business professional student. I would like to pay thanks to
most respected teachers whose support me in every aspect and convert the words in
actions. I can’t neglect to pay hearty thanks to my beloved and kind parents, who
provide me all facilities and spirit throughout the whole life and till now. Their
prayers are my eyes, their words are my sprit and their support is my hands.

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Executive Summary
PAEC Education Centre, Chashma providing the duties under the PAEC Federal Government in
the shape of knowledge advancement study for all students who want to gain. It started its
function and operations as complete Education Centre in 1996 at Chashma, Mianwali Punjab.
In this report I divide all internship factors into various chapters. Each chapter explains the
different human resource practices and administrative functions relevant to nature. In first
chapter briefly explain introduction and history of EC, Chashma and also described the
introduction of organizational functions. Second chapter relates to the structure and culture of
organization where roles of different individuals with different mandates are explained. The
overall management functions, duties and responsibilities are mention in this chapter which
closely linked with management of facilities in the EC and with other departments.
Moving to next step which is related to the all activities which I perform during the internship
training in this portion I described those task which I accomplish in the Office of Education
Centre Chashma. At the last I explain the most significant chapter recoded in this report named
as Human Resource Practices, here I describe the all Human Resource Management Practices
which are perform by the organization like as (Recruitment, Promotion, PERs, Resignation of
employees, Retention, Retirement etc) and different Policies.
Human resources and Administrative departments are the most vital resource of every institution
to gain competitive edge over the all affective competitors which putting directly economical
effects. Organization should manage these human resources there are many ways and practices
that can be use to create workforce against the competitors by an organization.
This internship report contains the summary of HR & administrative exercises followed by
PAEC Education Centre and how its significance to enhance their workforce. My assessments
and different analysis depends on my journey as an intern at PAEC Education Centre, Chashma.
In this report, I fully tried to uphold all experience and activities which I learn & perform under
the supervision of Head EC.

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Table of Contents
Dedication .............................................................................................................................................................2
ACKNOWLEDGMENT..............................................................................................................................................3
EXECUTIVE SUMMARY......................................................................................................................... 4
CHAPTER 01: OVERVIEW OF ORGANIZATION............................................................................. 8
Brief History of PAEC .............................................................................................................................................8
Introduction of PAEC Education Center, Chashma ...............................................................................................10
PAEC MODEL COLLEGE FOR BOYS, CHASHMA.......................................................................................................10
PAEC MODEL COLLEGE FOR GIRLS, CHASHMA ......................................................................................................11
CHAPTER NO: 02 CURRENT SITUATION OF EC CHASHMA:...................................................12
Mission Statement .................................................................................................................................................12
Vision Statement....................................................................................................................................................12
Goals ......................................................................................................................................................................12
Objectives: .............................................................................................................................................................12
Strategies: ..............................................................................................................................................................12
Core Values: ...........................................................................................................................................................12
Main Offices:..........................................................................................................................................................13
Policies of Organization .......................................................................................................................................13
CHAPTER NO 03: ORGANIZATIONAL STRUCTURE...................................................................14
Education Centre Chashma Hierarchy Chart ........................................................................................................14
Number of Employees .........................................................................................................................................14
Introduction of All departments ..........................................................................................................................15
Admin Department: ...............................................................................................................................................15
Finance and Account Branch:.................................................................................................................................15
Establishment Branch: ...........................................................................................................................................15
Comments on the organizational Structure .........................................................................................................15
Management Functions & Roles ..........................................................................................................................16
Roles & Responsibilities of Administrative Officer:................................................................................................16
Portfolio of Organization .....................................................................................................................................16
CHAPTER 04: INTERNSHIP ACTIVITY PLAN...............................................................................17

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Internship Activities:............................................................................................................................................17
Number of employees working in branch:.............................................................................................................17
Internship Duration:...............................................................................................................................................17
Name of Department (where got training):...........................................................................................................17
Training Program .................................................................................................................................................17
Functions of Department Head..............................................................................................................................17
Functions of Establishment branch:.......................................................................................................................18
Task Perform during Internship ...........................................................................................................................19
Conducting interview:............................................................................................................................................19
My Assessment in Internship Period:.....................................................................................................................19
Hierarchy of Admin Department Education Centre, Chashma ..............................................................................20
CHAPTER 05: HR PRACTICES IN PAEC EDUCATION CENTRE, CHASHMA.........................21
Right person at Right Time in Right place ..............................................................................................................21
Authority:...............................................................................................................................................................21
Employees Joining Time, Leave and Training:......................................................................................................21
Recruitment.........................................................................................................................................................22
Retention.............................................................................................................................................................22
Promotion ...........................................................................................................................................................23
GENERAL ADMINISTRATIVE GROUPS.....................................................................................................................24
Resignation..........................................................................................................................................................25
Termination.........................................................................................................................................................26
Retirement Policy ................................................................................................................................................26
Compensation Packages ......................................................................................................................................27
Job ads and its format..........................................................................................................................................29
PERs (Performance Evaluation Reports)...............................................................................................................31
Performance Evaluation Reports (PERs) ................................................................................................................31
CHAPTER 06: ANALYSIS ....................................................................................................................32
Critical Analysis....................................................................................................................................................32
The described elements are discussed below:.......................................................................................................32
Key factor of PAEC Education Centre Chashma:....................................................................................................32
Human Resource Management Analysis..............................................................................................................33
Internal Analysis ..................................................................................................................................................34

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Internal Analysis of PAEC Education Centre, Chashma..........................................................................................34
Conclusion ...........................................................................................................................................................35
Recommendations...............................................................................................................................................35

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Chapter 01: Overview of organization
Brief History of PAEC
The PAEC stands for Pakistan Atomic Energy Commission. PAEC is a self dependent
governmental institution and authority where conduct the research and experiment with the help
of high level of employees and researchers? This organization concerned with latest research
study and nuclear power advancement, energy conservation (at possible level), and promotion
of nuclear science. They research under the rules and most carefully maintain it for the right
usage of nuclear technology.
It is established in 1956, the PAEC have directed the board of advancement for development of
nuclear framework and its infrastructure to help the economy of Pakistan by establishing the
institutions that focus on development and the improvement on food irradiation and on nuclear
medicine rays and light therapy for the healing of cancer’s patients. The Pakistan Atomic Energy
Commission set meetings, organizes big conferences and gives direction of research at the top
and leading universities in country. In 1960s, the Pakistan Atomic Energy Commission is also
introduce with new development as a scientific research sponsor and partner of CERN (European
Organization for Nuclear Research), it was a big achievement of Pakistan. Pakistani scientists
have big contribution to develop and research on energy physics and improve particle
accelerators. The Scientists of Pakistan Atomic Energy Commission visits to CERN at regularly
basis while many projects which led by CERN.
PAEC Chairmen
Sr.# Individuals Starting Period Termination Alma Mater
01 Naazir Ahmed 11-03-1956 21-05-1960 Manchaster University
Aligarhh Muslim University
02 Ishrrat Husain
Usmaani
15-07-1960 10-01-1972 Imperial College, London
Aligarhh Muslim University
03 Munnir Ahmed
Khan
20-01-1972 19-03- 1991 University of North Carolina
State. Punjab University
04 Ashfaaq Ahmed 07-04-1991 06-04-2001 University of Montreal
Punjab University
05 Parvaiz But 29-12-2001 05-04-2006 University of Toronto
University of Engineering and
Technology
06 Anwer Ali 01-05-2006 31-03- 2009 University of Manchaster
GC University
07 Ansar Pervaiz 07-04-2009 05-04-2015 Rensselaer Polytechnic
Institute
Quaid-e-Azam University
08 Mohammad
Naaeem
06-04-2015 Present… Government College
University

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PAEC Corporate Management
Individuals Official designation Term-Authority
Mohammad Naaeem PAEC—Chairman Chairman
Aslam Hayaat Bhatti Member of PAEC (Technical)
Mr. Tariq Mehmmud Member of PAEC (Fuel Cycle)
Mr Syyed Yousaf Raza Member of PAEC (Power)
M. Jamal-ud-Din Ahmed Member of PAEC (System)
M. Mansoor Ali Shiekh Secretary of Finance (Finance)
Dr. S M. Javaid Akhter Member of PAEC (Science)
Mr. Syed Ziauddin Member of PAEC (Engineering)
Engr Munawer Ahmed
Solahria
Member of PAEC (Administration)
Dr. Qammar Mehboob Member of PAEC (Member Material)
After that due to expansion of PAEC’s projects they develop their institution in better way and
spread them in different cities of Pakistan. Time by time its requirements increase the needs and
resources also wide area basis.

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Introduction of PAEC Education Center, Chashma
In 1976 its establishment, PAEC introduce the school (English Medium Model School at
Chashma, Mianwali) to provide education for employee’s children. After that under the PAEC
this school upgraded in 1993 to intermediate level and called P.A.E.C Model College, Chashma.
This was great opportunity for all children of PAEC’s employees to get education without suffer
the distance.
After 3 years in September 1996, PAEC expand and re-organized the school and college which
named as PAEC Education Center (To meet the growing needs of the colony residents). Its
intermediate level affiliated with FBISE. And its graduate level affiliated with PU (Punjab
University Lahore).
Existing Components of P.A.E.C. Education Centre:
➢ PAEC: Junior Model School I
➢ PAEC: Junior Model School II
➢ PAEC: Model College for Girls
➢ PAEC: Model College for Boys
The following combination of subjects is offered:
PAEC MODEL COLLEGE FOR BOYS, CHASHMA
SSC LEVEL
(i) SSC (Science Group) Physics, Chemistry, Biology
(ii) SSC (Science Group) Physics, Chemistry, Computer Science
HSSC LEVEL
(i) Pre-Engineering Physics, Chemistry, Mathematics
(ii) Pre-Medical Physics, Chemistry, Biology
(iii) Science General(ICS) Physics, Mathematics, Computer Science
(iv) Science General Statistics, Mathematics, Computer Science
(v) Humanities Islamiat Elective, Geography, Economics
B.S.C. LEVEL
(i) Mathematics-A, Mathematics-B, Physics
(ii) Mathematics-General, Physics, Computer Studies
(iii) Mathematics-General, Physics, Chemistry

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(iv) Geography, Economics, Computer Studies
PAEC MODEL COLLEGE FOR GIRLS, CHASHMA
SSC LEVEL
(i) SSC (Science Group) Physics, Chemistry, Biology
(ii) SSC (Humanities Group) Islamiat Elective, General Science
HSSC LEVEL
(i) Pre-Engineering Physics, Chemistry, Mathematics
(ii) Pre-Medical Physics, Chemistry, Biology
(iii) Science General (ICS) Physics, Mathematics, Computer Science
(iv) Humanities :
➢ H. Economics, Education, Psychology
➢ H. Economics, Education, Islamic studies
➢ H. Economics, Health & Physical Education, Islamic studies
➢ Education, Health & Physical Education, Psychology
➢ Statistics, Education, Psychology
DEGREE LEVEL
B.SC:
Chemistry, Zoology, Botany
B.A:
(i) Psychology , Education , Persian (Optional)
(ii) Home Eco. , Islamic Std. , Persian (Optional)
(iii) Home Eco. , Psychology , Persian (Optional)

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Chapter No: 02 Current Situation of EC Chashma:
Mission Statement
Dedicate the modern platform for the quality knowledge and effective learning mechanism in the
urban community.
Vision Statement
To become a leading institution offering advance knowledge and practices for excellence in
education and research.
Goals
➢ Develop the standard of education according to present era.
➢ Focus on subjective research that opens the new concepts among all fields of study.
➢ Develop and maintain the environment for satisfaction employees.
➢ Provide the extraordinary education and training to children of organization’s employees.
➢ Serve the organization’s employee through this institution regarding their study.
Objectives:
➢ Always prefer moral duties in learning activities.
➢ Establishing the learning culture which assures the early adoption with organized
concept.
➢ Create the environment for acquisition of advance knowledge.
➢ Provide the required workforce for the effective results.
➢ Increase the satisfaction of organizational employees for enhances loyalty.
Strategies:
Educational Policy:
➢ Intermediate level affiliated with the FBISE
➢ Graduate level affiliated with PU (Punjab University Lahore).
Core Values:
Core values are the most significant part of any organization. These values are
fixed for every person and all times because organization's culture base on core
values. Some Core values of Education Centre:
➢ Knowledge Advancement
➢ Employees Satisfaction

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Main Offices:
The Headquarter of PAEC is stated in Islamabad. There are several Education
Centers works independently under PAEC in different countries.
➢ PAEC Headquarter: Islamabad
➢ PAEC Karachi
➢ PAEC Mianwali
➢ PAEC Kahuta
Policies of Organization
All policies adopted by PAEC Education Centre are established executive level of organization.
A minor suggestion is demanded from the lower level. Although the policies & strategies of this
organization are comprehensive but their implication is so complex across the board. The main
reasons which I observed are below:
➢ Wide Network of Education projects ever demand for variety in the policy making but
this organization follow the common policy for all educational projects. Due to this
practice many problems are exist in effective application of policies.
➢ Narrow scope for recommendations didn’t build consensus over the policies. The efforts
which are essential for the following of policies fell down.
➢ Policy making should be built in every project. A portion of mandate in policies should
be forward to immediate authorities for every project.
➢ Basically the educational institute of PAEC is established to provide the education
facilities to the children of employees.
➢ Set a quality of education standard which attracts other institution of education sector.
➢ Organized such mechanism for education facilities which focuses on the advance
education.
➢ Increase dignity of teachers in the society through shared values.
➢ Create a relationship between teachers and students which promote the positive activities
(Curricular and Non-curricular).
➢ Provide training to teachers for their self-development.

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Chapter No 03: Organizational Structure
Education Centre Chashma Hierarchy Chart
Number of Employees
There are many employees working in Education Centre in many departments (Admin,
Accounts, Finance, College and Schools etc).
No. of Employees in Education Centre, Chashma:
No Departments No of Employees
1 Administration 15
2 Establishment Branch 18
3 Principal/ Headmistress
(JM Schools, Boys & Girls College)
06
4 Academic Staff Regular + Contract 176
5 Academic Staff Casual 125
6 Other Staff (security guards Etc) 50
Total strength 390

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Introduction of All departments
Admin Department:
This department is an arrangement of everyday activities that are identified with record keeping
and billing, work force, physical appropriation and coordination, inside an association. The
responsibility of an executive officer, effectively manage the all functions. These actions can go
from being in-charge of the administration & human resource, spending ideas, records & policy
to undertake as a part of regulating several representatives.
Finance and Account Branch:
The Finance and Accounts Departments deal with all financial aspects related to the Education
Centre like payments, accounts, budgeting & management of the Endowment funds etc. The
department also administers all kinds of employees and student payments like their fee accounts
and fee bills disbursement of scholarships, student loans, fee reimbursement and his account
clearance or freedom upon graduation and refund of security.
Establishment Branch:
There are several employees perform the duties under the supervision of administrative officer in
this branch. Senior assistant and three DEO operate the all official functions and solve the
different type of cases: (Personal Files of Staff & Officers, Service Books of Staff & Officers,
creation of posts, update the data of employees of Education Centre, Chashma.
Comments on the organizational Structure
Organizational structure is very important for the employee’s performance. If organizations
successfully constitute a structure on which every individual agree it will provide long term
strength to the organization. The structure of PAEC Education Centre, Chashma is too
centralized which have different advantages and disadvantages.
➢ Autocratic Leadership Style
(All decisions are taken by the upper authority. No feedback is required by the other
individual of the organization that’s why consensus couldn’t build and loyalty of employee’s
remains low).
➢ Lack of group work behavior
This organization is particularly lacking in group work, while group work is very important
for the training and development of employees. The group working is equally significant for
enhancement of employee’s behavior, vision share, values and motivation. Working in group
increase efficiency and effectiveness, boost learning environment and minimize the mistakes.
➢ Interest in Assign Tasks:
Due to composition of organization structure employees only accomplish their assigned task
and no more participate in the additional activities. In current era it’s not good sign for the
organization environment. We saw that where different platform are available for employees
contribution, more ideas are originated.

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➢ Copping with Change:
It is a key of success for every organization. No individual or organization becomes
successes without adopting change in global prospect. PAEC Education Centre are showing
lazy behavior toward change recognition.
Management Functions & Roles
Roles & Responsibilities of Administrative Officer:
➢ Employees Management.
➢ Maintain the coordination channel between upper to low level employees which pay
duties in different branches.
➢ Pay administrative duty and support to academic team’s members.
➢ Point out the all illegal issues in Meetings.
➢ To show the participation for the planning Policy.
➢ Handling correspondence and cross functional communication.
➢ Deal all official memorandums and play roles as an admin signatory.
➢ Provide support to all faculty members.
➢ Participate for the development Information System.
➢ He can act against the employees as acting Head of administration.
➢ Resolve the employees related serious issues under the rules and regulation.
Portfolio of Organization
PAEC Education Centre Chashma divided its portfolio in following manners:
➢ Administration:
This portfolio of the declare organization responsible for all admin related activities and
functions. All executive type of policies performs by this department in Education Centre.
It’s a nucleus of all portfolios among entire organization.
Administrative Officer (Mr. Fazal Hussain) control and supervise the immediate obligations
of this branch and also responsible for vertical & horizontal functioning of admin.
➢ Establishment Branch:
It’s a sub-branch of Admin. Basically it is establish for the assistance of organizational
employees. It monitors and facilitates the employees in their running problem like as:
(Compensation, Medical allowance, PERs, etc) and solves the different cases.
➢ Education Head:
Dr. Syeda Riffat Gillani is Head of Education Centre and elite authority entire project. All
activities of Whole Centre monitor by Head.

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Chapter 04: Internship activity plan
Internship Activities:
Throughout the internship period, I was assigned to do task in Admin & HR Department (EC
have Small HR Department which is also work as HR but under Admin Department) to support
the Administrative Officer and DEO (Data Entry Operator). In addition, I had better chances to
play role for the fulfillment of Employee’s Pension cases.
Number of employees working in branch:
There are many employees working in Education Centre in several departments (Admin,
Establishment, Accounts & Finance etc). However I successfully complete my internship
program in administration department and establishment branch. All branches of EC work under
the supervision of Head Education Centre (Dr. Riffat Gillani) and Administrative officer (Mr.
Fazal Hussain). In Admin and establishment branch 8 to 10 employees work at different post like
as DEO, Senior Assistant etc.
Internship Duration:
I start my internship program on 28 August 2017 and completed on 24 November 2017. These
12 weeks are the first practical experience for me. In this period I seek many new things and
application of my learning which I got in academic career. Knowledge always demands its
implementation with full effort as it was learned in study period. This time of my training make
me able to judge and feel the differences of theoretical knowledge and practical performance.
Name of Department (where got training):
Administration Department:
➢ Admin Branch
➢ Establishment Branch
Administration department posses a sub department named Establishment branch. The functions
of this department supervise the employee related matter as well as other stake holders. Sub
branch is responsible for the initial treatment and forward the all relevant cases to the concern
authority/officials.
Training Program
Functions of Department Head
The Head Education exercises many functions and power to perform his duties and
responsibilities. His portfolio is apex authority in this department, so that all activities require
effective supervision and support as situation demanded.
The Role management of administrator particularly participates in all operations in this
department. Being a leader it is necessary to make ensure a clear understanding the policies and
employee roles. This department deals with different activities and cases as under:

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➢ Procurement Cases
➢ Payment/ Adjustment of Advances from Regular/ Fee Accounts Budget.
➢ Re-imbursement of Miscellaneous Expenditures.
➢ Utilities Bills (Payment of Electricity, Telephone, Mobile, MIS Sims, Newspaper, DSL
and etc)
➢ Reservation of Rooms in Rest/ Guest Houses.
➢ Payment of Rest/ Guest Houses Bills.
➢ Affiliation Cases
➢ Fee Related Cases
➢ Accommodation (Family and Bachelor)
➢ Housing Subsidy/ Rental Ceiling of Staff & Officer.
➢ Dependency cases.
➢ Annual Medical Examination of staff and Officers.
➢ Initial/ Periodical Security clearance
➢ Security measurement Letters
➢ Medical(Payment & Reimbursement)
➢ Transport Matters/ Module
➢ Arrangement of Function(payment)
➢ All Circulation related to Colony/ Education Centre, Chashma
Functions of Establishment branch:
This branch deals different cases under the supervision of Head EC and Admin department:
➢ Personal Files of Staff & Officers.
➢ Service Books of Staff & Officers
➢ ACR/PER, of Staff & Officers.
➢ Continuation/ Creation of Posts.
➢ Updating of data of employees
➢ Manpower Recruitment
➢ Dealing with MIS HR HQ Module.
➢ Reports regarding Establishment
➢ Personal Files of Casual Staff
➢ Muster Rolls
➢ Extension in Engagement of Contingent Staff.
➢ Monthly/ Quarterly/ Yearly Reports.

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Task Perform during Internship
My major task is, spread information & coordination with usage of Letter (all official
memorandums which were related Meetings, Functions, Refurnish or Maintenance and Party
Program) under consideration of Head Education Centre (DR. Riffat Gillani).
Conducting interview:
During the internship training recruitment of General attendant is held in the office under the
Supervision Head Education (Dr. Riffat Gillani), Admin Officer (Fazal Hussain), Principal Boys
College (Faisal Naveed). The vacant position is announced on July 2017 on immediate basis.
This guideline for applying this position directed to candidates they submit their application
through proper channel which mention in the Job Ad by the Organization. After the initial
screening selected candidates are ask to appear for interview before the recruitment desk. The
remaining process is in pipeline for final offer of this job.
Required Criteria for the post of General Attendant:-
Age: 18 - 25
Qualification: Metric, F.A
Fitness: Physically Fit
Experience: Fresh
Preferably Experience
My Assessment in Internship Period:
During the internship in Education Centre of Chashma, I had golden opportunities to work as an
actual employee in a functional, active, and challenging environment with supportive advisor and
management collaborations. Taking job in different department of Education Centre and
assisting the Administrative officer, I was compulsory to interact with different personalities and
working styles of many various people such as official staff, the colleagues, and Head Education
Centre so that I gained many benefits in the shape of experience, working style, and confidence.
The first one is the Job experience, which used to be one of my weakness because I don’t know
that how to work in an organization under the top management. Now, I am more confident when
interacting with unfamiliar people (employees). I also learnt how to make People (Customer)
comfortable and satisfy when you receive their phone call.

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Hierarchy of Admin Department Education Centre, Chashma
Administration Department Post Work
Dr. Riffat Gillani Head Education Centre
Fazal Hussain Administration Office
Nisar Ahmed Senior Assistant ▪ Procurement (Sale and
Purchase Tenders)
▪ Advances
Muhammad Khuram Khan Data Entry Operator
(DEO)
▪ Coordination
▪ Case Forward
▪ ETC
ImranUllah Shah Data Entry Operator
(DEO)
▪ Transport Charges
▪ Vehicle Maintenance
▪ Driver duty roster
▪ Management of all Transport
related Process.
Muhammad Ramzan Data Entry Operator
(DEO)
▪ Personal files of EC’s
Employees and Job relevant
issues.
▪ Pension Issues
Samiullah Shah Data Entry Operator
(DEO)
▪ Medical of Employees
▪ Reimbursement/Payment of
Medicine/Chemist/ Hospital.
▪ Personal files of casual
Employees
▪ Payment of Wages
▪ Payment of Utility Bills
Javed Iqbal Assistant ▪ Photocopier
▪ Maintenance of Machinery
▪ Sound operating System
▪ Control all things regarding
Functions or seminars.

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Chapter 05: HR Practices in PAEC Education Centre, Chashma
Right person at Right Time in Right place
While the objective is to give the best possibility to the Company's needs, it is likewise
imperative that we place people in the correct positions at the ideal time. This expects us to
underline on the productivity of our procuring and staffing forms even as we keep on looking for
approaches to make proficiency in our contracting strategies. We likewise perceive the need to
utilize encourage investigation in our enrollment endeavors to empower us to comprehend our
workforce needs, levels and the viability of our enlistment techniques. The motivation behind
Education Center legitimacy based enlistment and choice process is to guarantee that openings
are filled by the most able occupants. Education Center gives rise to work chances to all
candidates without inclination to race, religion, gender, age, handicap or some other criteria
passable by the statutory laws of the nation. Enlistment and choice is constructing exclusively
with respect to work related criteria. The enrollment and determination process is reliably
connected and advances reasonableness, decent variety and straightforwardness. The procedure
consents to all state laws, directions and approaches.
Authority:
It means the NCA (National Command Authority) established under Section 3 of NCA Act
2010.
➢ Selection Board/Committee
➢ Promotion Board
➢ Strategic Organization
➢ Special Pay Scales (SPS)
Employees Joining Time, Leave and Training:
1. Joining Time:
The joining of employee is adjusted according to the rules and transfer one place to
another place is depending on situation.
2. Leave:
In 2011 some amendments are made in leave concern which grants equal quota of leaves
to all employees of organization.
3. Training:
Training is primary obligation of the management. Through a wide scope of training
employees build their capacity and capability in their professional functions. PAEC
Education Centers have the platform of training in the country & aboard.

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Recruitment
Recruitment is the strategic practice of HR Practitioners. If organization successfully heir a
compatible Human force then it will come in the situation to meet challenges and compete with
others. Every organization should be focus on its culture and workplace environment that assist
to acquire an efficient workforce. Another thing that put major effect on the recruitment process
is the organization good will because this factor can attract all capable candidates for the filing
job in the absence of goodwill capable candidates ignore for applying and join their career with
organization.
Recruitment Process:
Recruitment process of the organization should be clearly and up to the mark. In the existence of
complexities more viable and knowledge full people miss their interests and remove intentions.
An organization offers the clear and favorable recruitment process for capturing the best Human
resource.
The recruitment and selection process of PAEC Education Centre Chashma based on following
steps:
✓ Job Advertisement (Website, Newspaper etc)
✓ Collection of job applications
✓ Initial Screening of Documents
✓ Short list the Applicant Candidates
✓ Organizing written test
✓ Conduct Interviews of Selected candidates
✓ Security Clearance
✓ Final Selection of candidates for Job
✓ Issue Job offer Letter
Retention
➢ Officers and staff may normally continue to serve up to superannuation. However, their
retention in service needs careful monitoring on annual basis for assessing their usefulness for
the organization based on their performance. Standing Service Review Board (SRB) for officers
will be constituted by SPD and for staff up to SPS-7 will be constituted at the respective
Commission’s level.
➢ Cases of officers and staff in various grades can be referred to the respective SRB subject to
any of the following conditions:-
(i) The employee has been superseded for promotion thrice in the same grade.
(ii) Three adverse Annual Performance Evaluation Reports (APERs) from two or three
different supervisors.

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(iii) Persistent reputation of being corrupt.
(iv) Living beyond means.
(v) Frequent unauthorized absence from duty.
(vi) Imposition of two or more penalties during service under the rules.
➢ Recommendations of the SRB in respect of an officer will require ratification by SPD. In the
case of staff recommendations of the SRB will require ratification by the Commission.
Promotion
“Promotion Board” means a body constituted by the Competent Authority for the purpose of
promotions of employees against a post under the Strategic Organization.
Promotion
An employee, possessing such minimum qualifications, experience and other conditions as may
be specified in the rules shall be eligible for promotion to a post reserved for departmental
promotion in the higher grade. However, promotion cannot be claimed as a matter of right.
The capable authority can, recorded the reason in documentation form, the minimum period of
service required for eligibility for promotion up to a maximum period of thirty days.
Central Promotion Board
Selection for Promotion of officers will be done through Central Promotion Board of the
respective Commission on yearly basis in accordance with the Delegation of Financial and
Administrative Powers.
Promotion to SPS-13 and above shall be as on required basis and processed by SPD for approval
of the Competent Authority.

24 | P a g e
GENERAL ADMINISTRATIVE GROUPS
(Admin/Personnel/HR / Store/Procurement/Marketing/Logistic/Estate etc)
S#
Designatio
n
SP
S
Qualifications at the
Time of Induction
Minimum
Experience
in Relevant
Field
Method of
Appointment
Eligibility for
Promotion
Other
Conditions for
Promotion
(1) (2) (3) (4) (5) (6) (7) (8)
1
Assistant
Manager /
Admin
Officer 08
M.B.A/ B.B.A 4 year’s
/M.P.A/ M.A.S /M.S.C/
M.A HRM/MS or equal
Post Graduation 4
year’s course after
inter-mediate) in the
related field with 1st
Div.
Nil
40%
Promotion
60% Direct
05 Years in
SPS-8 on
seniority -
cum-fitness
-
2
Manager /
Senior
Admin
Officer
09
M.B.A/B.B.A 4
year’s/MPA/MA-
HRM-MAS-MS/MSc
or equal Post
Graduation in the
relevant field with 1st
Div.
06 Years
90%
Promotion
10% Direct
07 Years in
SPS-9 on
fitness-cum-
seniority
Successful
completion of
prescribed
course.
3
General
Manager /
Principal
Admin
Officer
10
MBA/BBA - 4
year’s)/M.P/A/M.A.S/
MSC/M.A-HRM/MS in
the relevant field with
1st
Div.
13 Years
90%
Promotion
10% Direct
05 Years in
SPS-10 on
fitness-cum-
seniority
Successful
completion of the
Commission’s
Advance Course
in Management.
4
Deputy
Chief
Manager /
Deputy
Chief
Admin
Officer
11
By Promotion
- By Promotion
05 Years
service in
SPS-11 on
fitness-cum-
seniority
-
5
Chief
Manager /
Chief
Admin
Officer
12
By Promotion
By
Promotion
-
04 years
service in
SPS-12 on
fitness-cum-
seniority
-
6
Senior
Chief
Manager /
Senior
Chief
Admin
Officer
13
By Promotion
By
Promotion
-

25 | P a g e
Resignation
➢ An employee submit his resign from the Job by giving earlier notice of 30 days in written
form to the Appointing Authority as per the terms and conditions of his Appointment Letter.
➢ Till final approval of formal resignation, an employee is restricting for performing his duties
according rules.
➢ The competent authority has legal right in acceptance and rejection of resignation of
employee in the favor of organization.
➢ Decision to accept/reject the resignation addressed directly to the Appointing Authority is
conveyed in due course of time after completion of disciplinary proceedings if already
initiated or in process. However, till acceptance of resignation the employee continues in
service.
Withdrawal of Resignation:
Resignation once tendered by an employee may be withdrawn by him as under:-
a) If an employee withdraws his resignation before it is accepted by the Competent
Authority, the resignation shall be deemed to have been withdrawn. The option to withdraw
the resignation will be available only once in entire service.
b) If an employee withdraws his resignation after its acceptance but before it becomes
effective (i.e. before the employee concerned is relieved), it should be open to the
Competent Authority to allow the employee concerned to withdraw the resignation or
otherwise.
c) Once the resignation is accepted and the employee is relieved from the duties,
resignation cannot be withdrawn.
d) An amount equivalent to default in notice period will be deducted from the salary /
dues of the employee unless waived off by the Competent Authority.
➢ Normally such individuals will not be considered for subsequent re-induction under the NCA
against any post / scale. However, in exceptional cases, re-induction may be made with prior
approval of SPD.

26 | P a g e
Termination
An employee can be remove from the service in the initial or additional duration of probation
without describing the causes.
a. The services of Contract Employees may be terminated as per terms and conditions of their
Contract.
b. If circumstances relating to gross financial corruption, moral turpitude or other disciplinary
cases so warrant, the Strategic Organization may dispense with the service of an employee as
per NCA Employees Efficiency and Discipline Rules – 2010 as amended, in public interest
after giving the employee due hearing and an opportunity to defend himself in person before
the Strategic Organization and after recording reasons in black and white.
Retirement Policy
The retirement process and procedure is elaborated in following manners:-
Retirement on Superannuation: (On completion of sixty years of age).
Voluntary Retirement:
An employee may seek voluntary retirement from service after completing 25 years of job tenure
is eligible for employee pension and other fringe benefits as per Pension Rules – 2011. The right
given by this paragraph shall not however be available to an employee against whom a
departmental enquiry is pending.
Compulsory Retirement:
An employee may be compulsorily retired from service in accordance with the decision of
Standing under Efficiency & Discipline Rules – 2010. He shall be eligible for pension and other
fringe benefits as per rules.
Invalidation on Medical Grounds:
An employee may be invalidated on medical grounds on the recommendations of NCA
Authorized Medical Board and will be eligible for benefits as per Pension Rules - 2011.
➢ Intimation for retirement once submitted by an employee shall be final and will not be
allowed to be modified or withdrawn.
➢ All the retired employees subject to NCA Act 2010 will be required to seek NOC from SPD
for the following :-

27 | P a g e
a. Traveling abroad.
b. Seeking employment abroad.
c. Seeking employment in Foreign Missions within the country and NGOs.
Compensation Packages
In Case of Death: Compensation to the family of an employee who dies in service or
while performing security duties or due to some accident during performance of duties on
a Strategic Organization’s project have been detailed in the succeeding paragraphs. The
Compensation Package will apply to NCA employees with effect from 1st
July 2005.
However, assistance cases already decided before 1st
July 2005 will not be re-opened. All
cases of death compensation will require approval of the Competent Authority as per the
laid down Delegation of Financial and Administrative Powers.
In Case Of Accident: Employees of Strategic Organizations may be granted following
cash compensation in case of any bodily infirmity / disability caused by any accident
during the performance of duties. This compensation will be in addition to the disability
pension if otherwise due. Such cases will require approval of the Competent Authority as
per the laid down NCA Delegation of Financial and Administrative Powers.
Payment of Compensation In Case of Disability:
1. Above compensations may be paid to the affected employee on the recommendations
of Departmental Inquiry Committee and an Authorized Medical Board. Accident
related compensation shall be subject to the condition that the accident was not
caused due to fault/carelessness of the concerned employee. The Competent
Authority may sanction such compensation on case to case basis on the
recommendations of Departmental Inquiry Committee and Authorized Medical
Board.
2. The Authorized Medical Board shall specify the class of disability for approval of the
Competent Authority.

28 | P a g e
(Pay Scale Chart)
SPS BPS
01
01
02
SPS-01
03
04
02
05
SPS-02
06
03
07
SPS-03
08
04
09
SPS-04
10
05
11
SPS-05
12
06
13
SPS-06
14
07
15
SPS-07
16
08 17
09 18
10 19
11 20
12 21
13 22
14 -

29 | P a g e
Job ads and its format
Pakistan Atomic Energy Commission otherwise called PAEC is One of Pakistan generously
compensated and most effective Federal government association. It has different Projects the
nation over and most circumstances its activity notices distribute as various PO Box
advertisements. PAEC has primary headquarters in Islamabad is creating Power from nuclear
innovation in Chashma, Karachi and different urban areas. PAEC requires both trainee and
experienced staff. Its most Jobs are for Technicians (DAE and other confirmation holders),
Engineers, Medical Officers, Scientific Officer Junior Assistant, Data Entry Operator (DEO),
Driver and Other Vacancies under Special Pay Package (SPS).
Every organization uses the different style and way for the advertisement of jobs. Job ads depend
on the different aspects like as type of Jobs, culture and security of organization. These things
effect on the type of ads for job because sometimes organization offers the job seats not for all
due to security issues. In PAEC Education Centre, Chashma use the two ways to advertise for
job: Job Ads and Circular. Job ads publish in different newspapers & also use the internet source
and upload on websites or blog. Sometimes they offer the job through Circular way just spread
this offer in near or specific areas.
PAKISTAN ATOMIC ENERGY COMMISION
EDUCATION CENTRE
CHASHA DISTT. MIANWALI
No. EC-Estt-1(111)/14/899 Dated: 29-04-2014
CIRCULAR
Subject: - WALK IN TEST / INTERVIEW
It is circulated for general information that this project invites application for
engagements against the following posts on casual basis (free Account) through Walk in Test/
Interview. The recruitment criteria and the data of test / interview are mentioned against each: -
S# Name of post Subject Criteria Date of test /
Interview
01
Jr. Teacher
(Male & Female)
(Level-III)
English
1st
class B.A (English) with B.Ed /
BS.Ed with 02 years’ post
qualification experience from well
reputed institution.
13-05-2014
02
Jr. Teacher
(Male & Female)
(Level-III)
Math
1st
class B.Sc (Math) with B.Ed /
13-05-2014

30 | P a g e
03
Jr. Teacher
(Male & Female)
(Level-III)
Social
Study
1st
class B.A (Social Study) with B.Ed
/ BS.Ed with 02 years’ post
13-05-2014
04 Jr. Teacher
(Male & Female)
(Level-III)
Geography 1st
class B.A (Geography) with B.Ed /
13-05-2014
05 ETC
Terms and Conditions: -
1. Candidates must not be below 18 years and above 35 years of age.
2. The Applicants who fulfill the prescribed criteria along with Applications and Attested
copies of documents i.e. CNIC/Testimonial/ 02 Passport size photographs etc. should
reach at PAEC Boys College Auditorium.
3. Candidate without CNIC from NADRA will not be entertained as per Govt. instructions.
4. Candidate of regular academic career will be preferred.
5. TA/DA will not be admissible for this journey.
(SARA BIBI)
Admin Officer
Distribution: -
1. All Dy. Chief Admin Officer / Pr. Administrator/ Administrator/ Admin Officer of KNC
project, Chashma.
2. All Heads of Institutes / Divisions, EC/KSF, Chashma
3. Commanding Officer, KSF (with the request to make necessary security arrangements,
please)
4. Sr. Accounts Office Education Centre, Chashma
5. District Officer (Labors), Mianwali
6. Notice Board of Public Place at Chashma/ Kudian/ Piplan Mianwali.
7. Notice Board of All KNC Projects.
C.C
1. Director General (CNPGS), Chashma
2. Head Education Centre, Chashma
❖ Attached copy of circular: Annex-A

31 | P a g e
PERs (Performance Evaluation Reports)
PERs (Performance Evaluation Reports) are used as a tool for the evaluation of performance of
organization’s employees. Organization set the different criteria of employee’s qualities and
attributes (Discipline, Ability, behavior, knowledge relevant, communication skills and decision
making qualities etc) for his/her promotion after the qualification in good percentage or marks.
Performance Evaluation Reports (PERs)
1. Performance Evaluation Reports (PERs) of all employees shall be maintained up to date
and complete in all respects as required or essential under the rules and regulation.
2. Inordinate delays in completing the PERs by the initiating or countersigning officers shall
be taken seriously and such lapses mentioned by their Senior Officers while initiating
PERs of such Officers / Supervisors.
3. If an employee is evaluated below average or given adverse remarks by reporting /
countersigning officer, the employee concerned may be considered for placement under
another reporting officer.
❖ Attached Copy of PERs Performa: Annex: B

32 | P a g e
Chapter 06: Analysis
Critical Analysis
Many variables contribute many things in the success of an organization. Each variable possesses
own worth for its contribution at different level toward the achievement of organization’s
destination. Skipping any of each creates challenges and unhealthy climate for the working
people. Interconnected value of different elements combines them on a point which ensures the
successful achievements of goals and objectives.
Now we I highlight the utmost players of organization for which I conducting this analysis so
that the clear understanding is come out around the situation. Organizational culture, Hierarchy,
Leadership style & Management behavior, Training & Career Development, and Decision
Making are major contributors for the organization glory.
The described elements are discussed below:
i. Organizational Culture:
This culture put a magnificent impact on the psyche of employees. A situation in which an
employee feels himself comfortable he forwards all energies and attentions for his assignments.
In PAEC Education Centre employees are satisfied with organization culture. All necessary
resources and directions are available to them. Overall scenario of organization is quite
satisfactory which did not creating any hurdles for the performing tasks by employees. But the
current climate of PAEC Education Centre is preferably supporting to the upper class employees
and low level employees are feeling challenging and discrimination.
ii. Leadership Style and Management Role:
Leader is role model for all subordinates. His actions and words set criteria in the minds of
employees. If leader portray a positive image then everyone is ready for his following and give
full contribution.
In PAEC Education Centre Leadership style is likely autocratic. The delegating policies by
executive authorities bound them to adopt this style. A few numbers of people establish agenda
for the overall activates and fails to receive recommendation by the employees. So
implementation of decisions faces some challenges and little support of organization employees.
This deficiency is very wide in this organization. As a public sector organization its key
challenge for all stake holders to adopt new leadership style. Nature of organization is sensitive
that’s why democratic type of leadership style adoption is very far.
Key factor of PAEC Education Centre Chashma:
Admin department is backbone of any organization. Same as an effective administrator is asset
of the organization. Every individuals link between various departments and branches of an
organization and ensure the smooth flow of related information from one side to the other side.
Without an effective admin officer and administration department, any organization would not
able to run efficiently and professionally.

33 | P a g e
An effective administrator should have skills and abilities:
➢ To be aware of general concepts of administration and HR.
➢ To improve the office worker’s ability to supervise and organize the workplace
effectively and efficiently.
➢ Cases file in the proper way & filing standard.
➢ Develop appropriate management strategies.
➢ Able to develop administrative rules and procedures.
➢ Able to control & plan administrative budget.
The responsibility of an admin officer depends on the organization that the admin officer works
for. The primary job responsibility or duty of an admin officer of manager is to make sure the
effective & efficient performance of all branches and departments in an organization. They
perform as a link connector between the employees & senior management. They provide
inspiration and motivation to workers and make them realize the objectives and goals of an
organization.
This office is one of the essential key elements associated with high level of efficiency &
workplace productivity. It is very not easy to run an organization without a good HR and
administration faculty. It is admin officer, who makes the rules & regulations and also applies
these rules & regulation in an organization.
Human Resource Management Analysis
HRM is active part of an institution which concerned with the people measurement. The major
four (4) functions of HRM: T&D (Training & Development), Staffing, Maintenance, and
Motivation.
These functions have many sub functions which assist the several departments. Administration
Department of Education Centre, Chashma consist of the different branches named: Admin,
Establishment, Accounts etc. These branches have different duty & responsibility under the
supervision of Manager. I have discussed all branches of Education Centre with detail above. As
we examined that EC has well established admin department where deals the administrative &
HRM related cases. But still there are some problems which exist in Education Centre as follow:
➢ Make Separate HRM Department
➢ Work burden on employee
➢ Low inspiration of employees
➢ Increase workforce.

34 | P a g e
Internal Analysis
Internal Analysis is establish for assessing particular internal factors that put direct impact on the
organization. Through this analysis a clear understanding obtain about the core competences,
success factors, current & upcoming challenges and inefficient factors etc.
During my internship program it is not easy to find out the major weaknesses of this organization
because of data sharing concept is too restricted. Whenever we have no enough information for a
particular study then we not clear about the clear picture. The PAEC Education Centre, Chashma
is more careful about the data and information sharing to trainers or internees. It can be good
explain according to my personal assessment and judgment through internal Analysis.
Internal Analysis of PAEC Education Centre, Chashma
Strengths:
➢ PAEC Goodwill.
➢ Energetic Employees.
➢ Explore ideas thoroughly and analytically
➢ Resources Guaranty
➢ Up to date infrastructure
➢ Standard technology
➢ Moral support by Federal Government and other institutions.
➢ Law and order security arrangements.
➢ Online resources and help for guidance
➢ Good Collaboration and Discuss Mind
➢ Regulatory Application
➢ High level of awareness what is going on in other departments?
Weaknesses:
➢ Lack of ability to take rapid decision.
➢ Group work failure.
➢ Expenses on non developmental projects.
➢ Limited scope of business.
➢ Barriers in outside sponsorship.
➢ Time taking recruitment process.
➢ Delayed Structural reforms.

35 | P a g e
➢ Issues in Upper authority approval
➢ Lack of workforce
➢ Communication Gaps
Conclusion
No doubt PAEC is well established and well structured institution of Pakistan. It was complete
useful practice, working at PAEC Education Centre Chashma. The friendly environment,
workers and space they have created for trainee & permitted me with full chance to learn and
know myself as professional employee. I enhanced my capabilities and professional skills
through this practice.
It added more confidence to my professional approach built a stronger positive attitude and
taught me how to work in Team as a player. The primary objective of an internship is to gather a
real life working experience and put their theoretical knowledge in practice. This was my first
real experience to work in a 5 star deluxe property. I was quiet nervous about it. During my 12
weeks of training I have developed a lot of confidence and courage in this organization.
I also learned the values and importance of this organization and experienced that this is much
superior field than most of the other field during my training. As a human being, I noticed many
changes in my attitude. I am more confident and more likely to do any work now.
During my training, I thoroughly enjoyed the challenges that came along every single day. I
learned that this is just the beginning of the road and I have to travel a long distance to be a
successful person in this field. But I must say that this experience win prove an objective in my
career in the PAEC Education Centre Chashma.
Recommendations
First of all, as internee I want to mention many suggestions for PAEC Education Centre,
Chashma and its environment where I spend time for practical learning.
Under the administration department many branches like as Accounts, Admin & Establishment
branch etc paying duties and deals different types of cases i.e. HR, Employee job related, and all
official memorandums etc. It is not easy to manage all things under the supervision of admin
officer. Due to work burden many cases delays & create problems for employees, so Head
Education Centre (Dr Riffat Gillani) should make meeting with Director and upper management

36 | P a g e
to create & separate the HR department for the satisfaction of employees and effective
achievements.
Top management where decide to start the development projects there they spend heavy
investment on non development projects which have no return. So they should make effective
policies for the development by PAEC Education Centre, Chashma. If they manage and decrease
theses expenses they can be easily achieve targets effectively and efficiently.
Late decision is one of the vital problems for any organization. If organization takes the decision
at right time in right place then they must be gain high profit in any shape. But if they create gap
in decision making then organization must face the hurdles for fulfill the loss. Same as PAEC
Education Centre cannot take any development decision solitary. Sometimes involvement of
upper authority give more effective results but I think in our culture they create gaps amid upper
and lower authority.
Another problem is group work failure which disturbs the organizational environment. In
Education institution group work makes ease for all relevant departments and coworkers so
PAEC EC Chashma should create policy for employee’s satisfaction and resolve the problems.
➢ The HR of EC spent less time in training & hiring the employees.
➢ Efficient employees must be deputed in HR office.
➢ The rules of promotion must be very clear & comprehensive according to regulations.
The End

Internship Report on HRM Practices at PAEC EC Chashma by Muhammad Mansha Khan

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