The book "Smart Work" by Dermot Crowley provides strategies for improving workplace productivity. It introduces an integrated productivity system with three main components: 1) Organizing inputs by reducing distractions and noise, 2) Centralizing actions by consolidating work into a schedule and focusing the day, and 3) Realizing outcomes by identifying priorities, making time for planning, and focusing efforts. The system is designed to help workers navigate the transition from traditional to modern digital workplaces and address common productivity issues like information overload and lack of focus.

2. Company
LOGO
SMART WORK
by
Dermot Crowley
BOOK REVIEW
Presented by
ALI AAMIR SOHAIL
DY.Manager 220kV G/S M. Garh
132nd MMC WASC Islamabad

3. Acknowledgement
ALLAH
 My parents & family.
 Faculty WASC Islamabad.
 Participants of 132nd MMC.

4. SMART WORK
Book
 Smart Work
AUTHOR
 Dermot Crowley
Area of Focus
 Workplace Productivity

5. SMART WORK
The Author
 Dermot Crowley
• He is a productivity author, speaker, coach, trainer and
thought leader.
• He was born in Dublin, Ireland and moved to Sydney,
Australia in 1993.
• He has more than 20 years experience working in
productivity training industry.
• He has also worked in organizations like commonwealth
bank&Citi(American multinational investment Bank).

6. SMART WORK
The Author
 Other Books
• Smart Teams: How to work Better Together
• Urgent! Strategies to Control Urgency, Reduce Stress and
Increase Productivity

7. Introduction of Book
Title: SMART WORK
Author: DERMOT CROWLEY
Price: $18.00
Price Indian Edition: 299/-
Category: Work Place Productivity
Total Pages: 148
Publisher: John Wiley & Sons
Total Chapter: 9

8. Outline of Presentation
• Introduction to Book & Author
• Main Area of Focus
• Integrated Productivity System
• Centralization of Actions
• Organization of Inputs
• Realization of Outcomes
• Summary

9. Main Area of Focus: Smart Work
SMART
• Means specific, measureable, achievable, relevant
and time bound.

10. Main Area of Focus: Smart Work
SMART WORK
• Use of computer have changed the modern workplace and
have made easier to do daily task, communicate faster and
expand our work places from local to global.
• It is basically difference of old traditional business and modern
business world.
• We have progressively moved from paper-driven workplace to
an electronic workplace using computer, smart mobiles and
tabs etc.

11. SMART WORK
Traditional Workplace
Offices
Hierarchies
Paper documentation
Pen & paper
Face to face/phone
Timings
Scheduled Meetings
Modern Workplace
Open Plan
Flat structure
E-documentation
Computers
Email/Zoom/E-media
24/7
Pop-ups

12. SMART WORK
Work Place Productivity
 Workplace Productivity is the amount of value
produced by employees in ratio to the amount
of cost and time consumed
 It is the measure of total output (goods&services)
versus the total input (labor&cost).
 It is the time bound activity in which you set your
goals and achieve targets through good
managerial and leading skills.

13. SMART WORK
Issues of Productivity in Modern Workplace
 Time Crush
 Information/work-overload
 Multi-tasking
 Usage of Personalized or outdated work
z planning methods
 Loss of focus
Solution = Integrated Productivity System

14. SMART WORK
INTEGRATED PRODUCTIVITY SYSTEM
Organize
Inputs
Centralize
Actions
Realize
Outcomes

15. SMART WORK
Integrated Productivity System
 Process: Connect input to output
 Plan: Form prospective & focus
 Prioritize: Manage opportunity

16. QUICK REVIEW OF CONTENTS

17. SMART WORK
INTEGRATED PRODUCTIVITY SYSTEM
Organize
Inputs
Realize
Outcomes
Centralize
Actions

18. SMART WORK
Centralize your Actions
 Consolidate your work
 Schedule it forward
 Focus your day

19. SMART WORK
Consolidate Your Work
 Meeting vs Tasks
 Hard to Soft schedule
 Consolidation Techniques
 Tech-tools (Outlook & One Note)
 Paper Tools (Diary/Task Chart/Lists)
 Mind Clutter (Memory)

20. SMART WORK
Consolidate Your Work
 Hard to Soft schedule
Fixed - Scheduled meeting
- Blocked out task
- Date specific task
- Loose schedule task
- Undated task
Flexible
Nature
of
Tasks

21. SMART WORK
Schedule it Forward
 Proactive vs Reactive Response
 Proactive Response
 Prepare Monthly/Weekly Workflows
 Prepare Action Horizons
 Focus on Start and not the End
 Do not Dilute the Task List
 Action Memory Bank

22. SMART WORK
Focus Your Day
 Start day with a Daily Plan
 Highlight Critical Work
 Manage Contingencies
 Update plan for next day

23. SMART WORK
INTEGRATED PRODUCTIVITY SYSTEM
Organize
Inputs
Realize
Outcomes
Centralize
Actions

24. SMART WORK
Organize Your Inputs
 Reduce the Noise
 Keep it simple/reduce complication
 Process to empty

25. SMART WORK
Reduce the Noise
 Prioritize tasks/mail
 Action (Immediate or Later)
 Information (Relevant or Irrelevant)
 Junk
 Reduce disruptions
 Discard decisively
 Avoid reminders

26. SMART WORK
Noise Reduction Modes
Noise Lockdown Focus Available
Mail Process later Priority disposal
Complete
disposal
Phone Silent/Off Important Calls All Calls
Thoughts Focus Focus
Go with the
flow
People Off limits Important All

27. SMART WORK
Keep it Simple
 Effective use of Filing System
 No compromise on necessary documents
 Condense filing rationally
 Manage personal record
 Do I need this
 Personal Folder
 Reduce/control the urge to gather

28. SMART WORK
Process to Empty
 Letter Box Technique
 Dispose mail regularly
 Filter priority and junk

29. SMART WORK
INTEGRATED PRODUCTIVITY SYSTEM
Organize
Inputs
Realize
Outcomes
Centralize
Actions

30. SMART WORK
Realize Outcomes
 Identify your value
 Make time for planning
 Fight for importance

31. SMART WORK
Identify Your Value
 Identify your focus
 Channel efforts towards focus
 Reconnect with focus frequently
“Its not enough to be busy so are ants; the
question is what are you busy about?”
(Henry Thoreau)

32. SMART WORK
Make Time for Planning
 Make planning part of your work life
 Identify priorities based on value
 Perform ROAR analysis
 Review – the time spent
 Organize – organize tasks
 Anticipate – predict occurrences
 Realign – rationalize your actions

33. SMART WORK
Fight for Importance
 Make important task visible to everyone
 Do not allow unreasonable delay
 Delegate efficiently
 What to delegate?
 To whom?
 Share reward
 Share accountability

34. SMART WORK
Comments
 Planning is simple and important:
Use Diary, Computer, Mobile
Plan your work
Task-wise (Difficulty/Importance)
Date wise (Deadlines)
 Counter Noise
 Find, nurture and remember you focus

35. SMART WORK
Comments
 The self help book paradox
Over simplification
Use of Jargons
Creates unrealistic expectations
No exact practical validation
One size fits all
Industry with the profit aim

36. THANK YOU